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DotCMS, an open source, Java-based Web content management system, has released version 2.1. The latest upgrade to dotCMS includes improvements to site search, workflow task automation, administration and content.

Improved Search, Workflow, Widgets

Version 2.1 of dotCMS features new site search functionality with back end UI and front end tools that indexes popular office document formats, pdfs, pages and content, and also supports indices for different subsections of content or sites, with various include/exclude patterns. In addition, scheduled task automation has been added to workflow. This means users can now schedule a workflow action to automatically execute if the task remains on that step for a certain length of time. Thus users can create automatic review dates for content, escalate content stalled in workflow, or perform other workflow actions on a timed basis.

Other new and enhanced features of the latest iteration of dotCMS include retrieval and search for content via REST URLs, dotCMS widgets than can be delivered into third-party and remote systems using a RESTful API, an integrated help system, and increased administration capabilities directly from the CMS maintenance tool.

dotCMS Doesn’t Rest

DotCMS has not been standing still in terms of developing its system. Version 2.1 only follows the release of Version 2.0 by about two months. New features of that dotCMS upgrade included a customizable workflow engine, a scalable ElasticSearch, and the ability to customize fields, properties and relationships of files and document types on a per file basis. DotCMS had taken some time between the release of Version 1.9.2 in April 2011 and Version 2.0 earlier this year.

The April 2011 update included extended SEO descriptions and keywords, an activity stream reporter, page caching and cache tags. Version 2.0 was initially slated to be released as Version 1.9.3.

One reason why dotCMS may be so anxious to keep improving its product is that as recently reported by CMSWire, there is often strong internal resistance when a company’s IT department recommends purchasing a Web CMS. Common arguments against purchasing a Web CMS include it being too narrowly focused on the needs of the IT department, being too costly, being something that can be developed in-house, or causing a loss of control over content. By focusing on developing new broad features that enhance content control, dotCMS is helping potential clients justify the purchase of its product.

DotCMS, founded in 2003, is a private company with offices in Boston and Miami, and the platform has an active open source community. Developed as a J2EE/Java CMS for large organizations, the software is used by Standard & Poors, Panasonic, Thomas Reuters, Novartis and the University of Texas, among others.