Document Management, Document Management Software

Workers waste inordinate amounts of time searching for files and even working on the wrong documents, a major headache for enterprises everywhere. Document collaboration has a new ally in Perforce Commons, a fine tuned version control system.

 It's no fun micromanaging people. We'd all like to think people can be responsible for their own duties. Working collaboratively in teams, however, has the potential of breaking down. This is where tools like LiquidPlanner come in, to help itemize and track critical workflow details for project teams.

The paperless office appears further away than ever before. According to recent research from AIIM we are using more paper records than ever before, there are still significant problems capturing and storing information for records and, even worse, senior management is sticking its head in the sand and ignoring the inherent risks in these practices.

Collaborative task management software provider Comindware is now offering Tracker, a solution designed to coordinate, automate and track multiple processes from multiple workflows in a unified manner.

The Google Drive cloud storage service now offers a real-time API designed to allow developers to place Google Drive’s real-time collaboration capabilities into their apps. These capabilities include network communication, storage, presence and conflict resolution.

Mobile file sharing technology provider Accellion is extending its kitepoint external file sharing tool to provide mobile users with secure access to content in enterprise content management (ECM) systems.

Enterprise Content Management (ECM) managers typically struggle between two important imperatives — delighting users and keeping corporate information assets safe and in compliance. Trying to do both at the same time has proven to be a frustrating experience, especially in a world where more and more work is being done collaboratively from anywhere, at any time, via any one of many devices (be they iPads, iPhones, tablets or Droids…). 

This week in document management we heard how SpringCM has upgraded its content security to enable safer mobile computing. OpenText was also busy this week with not one, or two, but four different upgrades and releases, while Ademero upgraded Content Central to v6.5. Meanwhile, we sat down with Alfresco to find out about the future of cloud computing.

Accounting departments have an updated SharePoint tool for automating accounts payable billing thanks to a release from KnowledgeLake.

 Newly launched, mobile-focused, email manager and productivity boosting service Mailbox has joined forces with Dropbox to provide a more rounded, yet somehow boxier, service. Expect the move to help improve and scale the Mailbox side of the offering. 

This week for the mobile app of the week we’re continuing our search for tools that aid employee engagement with a look at Adobe LiveCycle Mobile ES4, which gives users a mobile environment to work on documents and tasks.

This week has been a busy one for Microsoft. Outlook.com went down because of overheating in data centers while there have been a couple of releases for SharePoint including Metalogix for big files and ShareVault’s document transfer for SharePoint. Kofax has also upgraded is capture capabilities.

Content storage and sharing provider, Dropbox has announced updates to the menu feature of its desktop client designed to improve the service’s functionality.

Box is going to very busy over the next year or so as it prepares for its IPO. In the meantime it needs to keep users happy — after all, happy users generally means happy investors. Last October Box launched Box for Windows 8. This week it is tweaking that and adding some more.

You can say what you want about Microsoft, but one thing you can’t accuse it of is not listening. You may recall the storm of protest across the Web a couple of weeks ago when it became clear that the licensing agreement on the new Office 2013 release limited each license to a single machine. Well, according to a blog post from Microsoft, it has caved in to consumer pressure.

Office 365 and the release of three new business SKUs dominated this week in document management news, with the ripples of the release being felt with complementary solutions launched by MetaVis and KnowledgeLake. In other news, Metalogix announced some new developments around StoragePoint, Office 2013 got a new touchscreen guide and Version One rebranded.

SaaS provider IntraLinks Holding Inc. has released IntraLinks VIA, an enterprise collaboration solution. With the solution, users will be able to work safely and efficiently in their network platform and business community knowing that their files are managed and shared through a secure system.

There have been a number of new releases this week in document management, including OpenText’s customer communication management system that offers tight Microsoft integration. Xerox has also been busy with the release of ConnectKey, Novell securer’s document with new security measures, and the German national postal service enters the world of mobile apps.

Way back when, in the days when Microsoft starting talking up Office 2013 critics of the Redmond giant made some pretty pointed comments about slow-coach Microsoft and the cloud. There may have been reasons to suggest that the company was behind the times with a desktop office suite, but the recent issues around licensing of Office 2013 shows exactly where it is putting its money.

In another SharePoint related announcement this week, Socialtext announced three new points of integration between SharePoint and Socialtext, as more companies start preparing their product portfolios for the release of SharePoint 2013, expected for this quarter.