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Document Management, Document Management Software

Why Selectica Bolstered Contract Management With Iasta

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Selectica CEO Blaine Mathieu told us in April the latest version of his company's contract management solution is like CMS “on steroids.”

With the provider’s acquisition of Iasta this month, Selectica could be banned from Major League Baseball for steroid use.

Iasta, a Gartner leader in its 2013 Magic Quadrant for Strategic Sourcing Application Suites, brings to Selectica its suite for upstream procurement solutions. Selectica’s wants Iasta to complement its own contract management solution.

“We started as a strategic partnership, but it became apparent that we could be much more powerful together than apart,” CEO Mathieu said. 

Google Claims It's Making Gmail More Secure

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It’s just about a year now since former intelligence contractor Edward Snowden confirmed what many suspected already: that governments around the world systematically spy on email.

Ever since, technology companies have been working steadily to develop security apps to prevent or at least minimize the potential for snooping. In two significant announcements this week, Google moved closer to securing Gmail.

According to a blog post by Brandon Long, tech lead at the Gmail Delivery Team, Google is  close to releasing new end-to-end encryption standards on Gmail that will effectively stop unwanted and unauthorized access to users’ email.

Yes, It's True: Microsoft + Salesforce are Hooking Up

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Salesforce CEO Marc Benioff has a new BFF — and he’s none other than Microsoft CEO Satya Nadella.

You have to give Benioff credit for leveraging his Zen Buddhist learnings and urging Microsoft to regain its “beginner's mind.” Last year, at TechCrunch Disrupt, he called Microsoft “such a disaster” that only Bill Gates could save it.

In 2010, Microsoft sued Salesforce for nine patent infringements and Benioff called Microsoft a patent troll.

Today Benioff was busy on Twitter, posting pictures of himself and Nadella in various settings, sometimes even looking like lovebirds. 

Is NSA Leaker Edward Snowden the Info Governance Champ?

AIIM information governance in the enterprise 320 x 240.jpg Whatever you think of US National Security Agency leakerEdward Snowden, you have to concede he has done a lot for information governance (IG). He didn't build the ultimate IG technology.

But his behavior over the past 12 months have forced a large number of organizations to sit down and ask themselves, "What if?"

What if your information is not governed properly?

New research from AIIM shows only 10 percent of organizations have an effective IG policy in place, while 21 percent have polices that are mostly ignored. Most of the rest consider IG a work in progress.

Sync This, Share That: What's Up in EFSS

We know that we don’t have to tell you that the day when every worker at your company stores his content in the cloud isn’t too far away. In fact, at some enterprises, it’s already here.

A study conducted by Forrester Research reveals that 70 percent of employees use some kind of enterprise file sync and sharing (EFSS) service every single day — and that nearly one in five use it hourly.

Needless to say, this presents an unprecedented opportunity for vendors, which might well explain why the market is so dense. According to some estimates there are as many as 1,000 of them vying for our business.

Try as we might, there’s no way we can keep up with even a tenth of them. It seems that every time we write an article about EFSS, we get three to five vendors we’ve never heard of pitch us on stories.

Much as we might like to give you the skinny on each, it’s just not feasible. So what we’re going to do instead is keep you up to date on those that we feel are market makers or are doing something unique and especially interesting.

Microsoft Takes Productivity Suite Contest to Thailand

2014-22-May-Thai-Schoolkids.jpgThailand seems an unlikely place for competition in the productivity suite market to erupt. However, the announcement last night by Microsoft that it has signed a deal with the Thai government to provide 8 million students with Office 365 should stir things up in Asia.

According to the statement from the government, Microsoft has agreed to provide Microsoft Office 365 Education for the next five years.

Hey Mom and Pop: You Can Use Documentum, Too

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OK, maybe we’re exaggerating a bit with the headline. The folks at the corner store aren’t likely to be implementing Documentum anytime soon. But midmarket companies in regulated industries, which have found the Rolls Royce of ECM systems out of reach in the past, may very well be able to afford to reap the its benefits today.

Earlier this month EMC IIG (Information Intelligence Group) introduced two new cloud-based offerings based on their best in class Documentum solutions for energy and engineering and life sciences. They are pre-packaged, preconfigured, cloud-based offerings for the midmarket.

EMC + Documentum: Mismatched or Better Together?

Documentum isn’t going anywhere, so say EMC Information Intelligence Group President Rick Devenuti and his boss David Goulden. Though each gives different reasons for why the relationship works, both men insist that the businesses are better together.

Goulden, CEO of EMC’s Information Infrastructure group (a.k.a. EMC) which owns IIG (a.k.a. Documentum), says that the division is “highly profitable.” We’re not going to argue with him on this point, he’s an accountant.

But other points may not be as black and white.
 

8 Lead Close Race in Content Management

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As content management vendors race with the rapid pace of change in the enterprise workplace, some are pulling ahead.

The front-runners embrace the rising demand for content collaboration, mobile access and better user experiences, but others are showing strength in particular areas.

New research from Nucleus identified eight vendors dominating the market, but noted they aren't the only ones gaining ground.

GE Cuts Battered Box a Big Break

Battered Box got exactly what it needed today: a vote of confidence from Fairfield, Conn.-based General Electric Co. Just weeks after rumors circulated that the enterprise file sync and share (EFSS) start-up was delaying its highly touted IPO, GE announced plans to deploy Box companywide. The agreement could eventually affect most of GE’s 300,000 worldwide employees.

In a statement, Box said the agreement will empower GE employees to "intuitively collaborate and securely share files" from any computer, phone or tablet. 

These 8 Vendors Lead the ECM Market

Even though the enterprise content management (ECM) market is a mature one, vendors still struggle to meet rapidly changing business and worker needs. The rise of mobility, demands for easy collaboration and the push to provide better customer experiences are all emerging as market drivers.

Enterprises, meanwhile, continue to look to ECM to put content into the applications where it is most needed. According to new data from Nucleus Research, this is pushing vendors to develop strategies that are based around simplification and integration, wider user adoption as well as mobile and sharing capabilities.

Cloud Storage, Shadow IT and the Real Question to Ask

The battle for file sharing and storage has been happening for a while, but things started heating up when Microsoft decided to offer OneDrive for Business as a standalone service — it took a direct hit at Box and Dropbox. The question is, does it really have an advantage?

What Box's (Supposed) Delayed IPO Might Suggest

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If it’s true that Box has delayed its IPO, then we have one thing to say. Told you so.

We called it last week when we couldn’t find any signs that the enterprise file-sharing (EFSS) startup had embarked on its pre-IPO road show. It was hard for us to believe the company’s CEO, Aaron Levie, could dazzle potential investors without making so much as peep.

After all, Levie is smart, funny and he’s even a former magician. Suffice to say, he knows how to work a crowd.

But he didn’t get to do that last night. Not even on Twitter.

Box filed the paperwork for an initial public offering in late March, and announced its intention to trade on the New York Stock Exchange under the symbol "BOX." But we wonder: Are the bulls getting anxious on Wall St.?

Game On! Industry Responds to OneDrive for Business

Microsoft CEO Satya Nadella's vision of “Cloud for everyone, on every device” no doubt includes Enterprise File Sync and Share (EFSS).

Earlier this week the company put Box, and almost every other vendor in the space, on notice with a blog post, “Thinking outside of the Box.”  

Its author, John Case, corporate vice president of Microsoft’s Office Division, had a fairly simple message for the marketplace:

The era of making isolated, single-solution decisions is rapidly coming to a close. Smart businesses are now choosing partners that have a holistic, comprehensive and connected set of cloud offerings and in doing so, creating a 'data culture' in their organization.”

In other words, Microsoft users should look to OneDrive for Business as the way to go for EFSS.

When you take into account that 670 million users use Microsoft Office and Office 365, what Microsoft’s message boils down to is pretty simple: If you’re a point EFSS solution in our world, you’re redundant.

Microsoft's OneDrive for Business is No Slam Dunk

There’s no place like Microsoft, and there’s no need to leave.

That’s what the world’s largest software company hopes you’ll believe when you get a look at OneDrive for Business, its Enterprise File Sync and Share (EFSS) service.

While there’s nothing wrong with the idea — being everything to everyone isn’t a bad business strategy, if the community appreciates it and you can pull it off. And Microsoft thinks it’s off to good start. It owns the desktop, after all. Most of us have grown up using and are now raising kids who also use Word, Excel, PowerPoint …

So, earlier this week, when John Case, corporate vice president of Microsoft’s Office Division, announced the company would be increasing the default storage on its EFSS offering from 25GB to 1 TB, it seemed like a sweet deal. In fact, it still does. Ditto for granting the same allotment to Office 365 ProPlus subscribers.

But is giving away extra storage the winning ticket in the EFSS space?

Probably not.

OpenText Expands, More Companies Offer Salesforce Integration

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It’s been a busy few weeks in the document management space. OpenText announced it will be doubling its workforce in Canada in the next seven years and Perceptive released Content 7.

For those using Salesforce.com, SpringCM and Steelbrick have teamed up to provide sales lifecycle management, while Oris4 is connecting SharePoint and Salesforce.com. We also took a look at managing metadata in SharePoint.

Why Box's Bad Financials Might Be Right on the Money

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In the weeks surrounding Box’s initial public offering announcement, the enterprise file sync and share vendor (EFSS) and its founder, Aaron Levie, couldn’t make enough news.

There was a mention of Levie’s appearance at SXSW and his name-dropping about Ashton Kutcher being an investor. And there was boxdev, Box’s Developers conference, which intended to build a community of 1,000 plus developers and give them the tools that they need to build rich solutions around Box.

While each of the aforementioned went off fabulously well, the IPO announcement sandwiched in between left the reputations of both Levie and Box less than optimal.

Why? Because Box’s S-1 filing revealed the company is spending much more than it is making — specifically, for every one dollar the company takes in, it spends $1.38.

Selectica CEO Boasts 'We're Like a CMS on Steroids'

Blaine.jpgSelectica CEO Blaine Mathieu said the latest version of his company's contract management solution makes it easier for corporate executives and their teams to control risk, create opportunities and deliver business value.

The company's Contract Lifecycle Management (CLM) version 6 release includes a host of additional features, including advanced integrations with DocuSign and Salesforce, added support for Microsoft Office and new contract packages that enable users to create and version multiple contracts with a variety of templates as well as check-out, check-in and compare documents simultaneously.

It also offers a variety of customer experience enhancements, including improved search, faster navigation and an improved user interface.

The SharePoint Information Governance Problem

The SharePoint Information Governance ProblemIf you have any experience with SharePoint as a document management platform today, you know that most organizations struggle to use it effectively. You’re also likely familiar with the negative impacts that typically result from using SharePoint ineffectively: a proliferation of sites, often on a proliferation of SharePoint versions, with no clear standards on what documents should (and shouldn’t) be stored there or how, no clear guidelines for users on how to classify their documents, little to no capabilities for promoting effective information lifecycle management, little to no end user governance or oversight for things like site and document library structures, security and access settings, or document hygiene, and dozens, hundreds or even thousands of orphaned sites that, taken together, represent a digital landfill of staggering proportions.

Microsoft Takes Office to the Chrome Store

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Only two weeks after Office landed on iPad and about eight weeks since it made it easy to find through the launch of Office.com, Microsoft is chasing users wherever it can find them — and in this case it's Chrome Web Store, right in the middle of Google’s own stomping ground.

It also appears to have quietly retired its Scroogled campaign.

It would probably be a bit silly to overestimate the real impact of this, given that users were always able to access Office apps through the Office.com in the Chrome browser. But with a new CEO on board, any sign of changes in the way Microsoft is doing business should be paid attention to.