Document Management, Document Management Software

SharePoint's got enterprise-level game, expanding its active directory entries from 20,000 to a whopping half-million user objects. That's the big news in the Microsoft SharePoint Team Blog today announcing the second update to SharePoint Online (SPO) since the launch of Office365. Microsoft is characterizing this as "Enterprise Readiness" and the company said, "As a result, customers of any size can easily start using SharePoint Online. And in the future, you can expect even larger scale limits."

SpringCM announces the addition of Open Cloud Connector to the latest release of its cloud content management solution.

Promising a fast, secure and flexible way to keep a local backup and restore a cloud-based implementation of SharePoint  items, documents, lists, libraries and sites, Philadelphia-based MetaVis, the SharePoint cloud solution provider, announced "SavePoint" SaaS (software as a service) technology that offers agentless SharePoint backup and archiving for Office 365. The backup service also extends to often overlooked metadata from a local drive, with a price point starting at under $500 and free-trial download available from the company.

With the long weekend it was a quiet week. However, there were some nuggets. HP looks set to offer IDOL to ordinary consumers, the Document Foundation was incorporated in Germany, Dropbox released Automator, eDocSign upgraded its electronic signature functionality and DocuLex’ ArchiveStudio gets specialized.

In a world of walled gardens and content silos, the Dropbox solution proved a simple yet mighty cloud based app, which launched four years ago, and grew to 45 million users, giving many their first introduction to cloud storage. But like most simple ideas, the utility grows when combined with the processing power of the net. Enter Dropbox Automator.  

Dropbox Automator offers the new ability to set bulk actions to documents placed in a folder, and became an instant hit with 10,000 users registered in less than 72 hours. But the cobbled-together code that emerged from the creative juices of a 2-day work session, and subsequent wager among friends, needed refinement, and that was announced this week by Wappwolf.com.

Since I began covering e-Discovery in 2008, a lot has happened. Companies have been hard-pressed to come up with a cost-effective, yet manageable way to collect, gain access to and review relevant information created within its four walls and in the cloud. Companies experimented with outside counsel and in-house e-Discovery platforms. Vendors promised exciting new technologies from enterprise search to workflow management to predictive coding, aimed at decreasing cost, effort and risk, while increasing reliability, accuracy and defensibility. And yet, we still don’t always know what’s working well within the enterprise. Thanks to a new report by FTI, we have an inside look at how companies are using e-Discovery, their best practices and their expectations for the future.

Online document distribution systems have changed the way we view our brochures, white papers, transcripts, research studies, training materials, press releases and presentations. These services started with similar purposes, but have evolved in time to quite different offerings. Where do they diverge?

FileTrek launches its cloud-based file sharing and tracking solution, while SpiderOak announces the Nimbus.io cloud storage service, which is priced below that of Amazon S3.

This week, OpenText releases a capture solution that provides easier retrieval of content in SharePoint, DocuWare provides better email compliance management and Guidance announces that it is buying CaseCentral, while SAI outlines GRC predictions for healthcare.

Last weekend, The New York Times ran an interesting article about big data’s impact on the world. If you didn’t already think big data was cool, you will after reading this article. We also look at recent product updates and the important role metadata plays in the government.

This week Microsoft and Google started popping at each other again over Office, Laserfiche gets data mining in v8.3, SeeUnity offers iPad access to SharePoint documents and Open Text eDOCS, while Idera offers document encryption to SharePoint users.

Sometimes a headline just makes you wonder. What part of it is "real" news? What part of it is true? What part of it might be easily misconstrued?

While Laserfiche’s v8.3 release in late November added a bunch of new functions, analytics wasn’t one of them. This week, it has announced that Datawatch has joined its Professional Developer Program (PDP), which will add analytics functionality to the November enhancements.

  We had dreams of a paperless workforce. By now we should have laser rays shooting out of our eyes that can scan, decode and upload relevant information into our bionic brains, eliminating the need for us to handle paper documents of any kind. For many of us, that simply isn’t the way it worked out.

Seems like GRC companies are still only recovering from LegalTech NY this week, as it’s been relatively quiet. That said, SAI has finalized the Compliance 360 deal, Ricoh is expanding its e-Discovery reach again, Congress is taking on spyware and Guidance has bought CaseCentral.

This week, Alfresco released Enterprise 4, KnowledgeTree added new functionality to help users organize documents, Box and Smartsheet integrate, IBM’s SPSS Data Collection gets document capture and there’s talk of LibreOffice going mobile.

The Smartsheet project management tool now integrates with Box, the popular content sharing and collaboration service.

Yesterday was the last day of LegalTech New York 2012, and though vendors and legal professionals alike have left, many of the product launches, announcements, case studies and panel discussions will stay with them for some time.

We said earlier in the week that we couldn’t talk about Alfresco 4 until today. Well, it’s today now and we can talk a little bit about this latest release, although only a little bit because it really is enormous. With it, Alfresco pushes its open content management platform firmly into the mobile and social space.

Taking a page from Dropbox and other document sharing services, Liferay announced today a new document sharing add-on for the community edition of its enterprise portal. The add-on, Liferay Sync, allows users to access documents stored in Liferay from their desktop or mobile device.