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Document Management, Document Management Software

Dropbox Gets Big Bucks, Box Gets Talent, Syncplicity Gets Analytical

These are golden days for enterprise (and wanna be enterprise) IT vendors, especially for those that offer consumer-like experiences in the cloud.

You don’t have to look any further than the (now confirmed) $350 million Dropbox raised last month to prove it. That puts the file sync and share vendor’s valuation at over $10 billion. It’s a pretty hefty sum for any company, let alone one which may be giving many of its products/services away for free.

That being said, Dropbox is loved by the masses; last November it reported that it had 200 million registered users. It’s safe to assume that most of them registered as individuals versus as members of corporations.
 

Webinar Recap: Social Makes Document Sharing 'White Hot'

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Rob Koplowitz remembers it well: that time a decade ago when document management was considered a "non-sexy technology." Thanks to the new emphasis on social business, those days are behind us now.

"Over the course of the last eight years I've been with Forrester, we've seen that completely slip on its head," said Koplowitz, a vice president and principal analyst for the technology research house. "Everything has changed so dramatically."

Koplowitz reviewed the reasons for that change on Feb. 19 in a webinar that also featured Marci Maddox, senior director for product marketing and customer experience management at OpenText.

OpenText Jumps on Open Data Bandwagon #ODD2014

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OpenText is not in the habit of giving away money. Neither is the Canadian government. However, in recent weeks, each has given $3 million to the newly formed Open Data Institute in Canada.

But open data is not a Canadian initiative, it is a global movement that is creeping into businesses everywhere — and the focus of an International Open Data Day tomorrow.

Office Online Sends Google Another Punch

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Microsoft Office has just dealt another blow in the ingoing slugfest with Google Drive. But it's far from a killer punch.

In a post on the Office blog , Office Online product marketing manager Amanda Lefebvre outlined a number of changes to Office Web Apps, including a name change and the addition of some new features.

What You Should Know About DocuSign's Integration with Office365

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DocuSign is bringing its electronic signature apps to Office 365. While it’s not a game-changer for Microsoft given Office 365’s traction in the enterprise, it will likely create heightened interest among businesses that might normally have an aversion to cloud computing.

Most business deals that are done through the cloud also need to be signed off with an e-signature cloud application like DocuSign or Adobe’s EchoSign app for Reader — a fact often overlooked.

The Business Benefits of Hybrid Online File Sharing

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Fie sharing is making inroads into the enterprise content management (ECM) market as business users look for easier ways to shunt content around the enterprise. But recent research shows even the file sharing market is evolving with many users now looking for hybrid cloud/on-premises solutions, as opposed to the pure cloud-based approach.

In effect, many online file sharing (OFS) users are now looking for ways to store at least some of their data on-premises as an alternative to storing that data in third-party data centers, reversing the current trend to move everything to the cloud.

4 Ways to Overcome Your Fear of Moving Email To The Cloud

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Despite the best efforts of social networking vendors to convince us to the contrary, email is alive and kicking in the enterprise. In fact, research from Dell shows 81 percent of enterprise workers consider it their most important collaboration tool.

The problem is it is not evolving.

News Bites: LibreOffice Upgrade, Biscom Launch and More

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Hungry for news? Whet your appetite with a sampling of some of the latest developments in everything from open source software to digital asset management.

Document Mgt Roll-up: A Win - and Possible Loss - for Office

This week there have been a number of interesting stories in the document management space, not least of which is the fact that the British government appears to be reconsidering its contracts with Microsoft. Meanwhile, Huddle has announced an integration with Office, while Box and KnowledgeTree have struck up a new partnership.

All Eyes on Box After Reports of Its Not-So-Secret IPO Filing

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Shhh! Don’t tell anyone, but online file sharing company Box has reportedly (secretly) filed for its IPO.

The story was “broken” by Quartz, reported on by The New York Times and The Wall Street Journal, and all but verified by Forbes.

Read on because we have reasons to believe what they’ve written is true. Reasons that no one else seems to have written about thus far.

Is Huddle Still a SharePoint Alternative?

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Huddle talks a lot about being the "alternative to SharePoint." The company used the phrase today to launch a new offering. And it used it in December when it released Huddle Note, an iOS application that enables users to create content in the cloud, share it inside or outside of a company firewall and collaborate with other workers on documents — all from mobile devices.

So is it a viable alternative to SharePoint? "Sure, Huddle is legitimate competition to SharePoint," says Rob Koplowitz, SharePoint analyst for Forrester Research. "It doesn't do everything SharePoint does, but in the areas where there is overlap, Huddle is very robust." 

Another One Bites the Dust: RIP Microsoft Exchange Server 2003

Along with Windows XP, life support is running out for Microsoft Exchange Server 2003. If your business is still running this 11-year-old mail, contact and calendar server, prepare to face a black hole when it comes to future problems.

With many businesses already using one of the server's three future generations — and with alternatives like Zimbra, Novell GroupWise and others — what will laggards pick when they finally move on? Cloud-based office solutions are just one appealing option.

EMC IIG Just Built Something Brand Spankin' New

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Walk into an enterprise conference room, say the word “archive” and everyone will duck out the door — unless they're lawyers, policymakers or paranoid. OK, maybe a few anal-retentive folks from IT and records management will stick around, especially if there’s a new product or service being introduced or rumors of an investigation.

Though the latter is the last thing anyone wants, it may be the only times these hard-working, too often unsung, archiving heroes see the fruits of their labor pay off.

After all, it’s because of their hard work that the CEOs who employ them can locate and easily access the critical documents and data they need to keep themselves and their companies out of trouble should questions of negligence, misrepresentation or wrong doing ever arrive.

So let's talk about what EMC is doing about this.

Is Box Crossing the Chasm?

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You can bet that Box boss Aaron Levie felt pinch-yourself good yesterday when he discovered that his company’s new iPhone and iPad app was No. 10 on the list of top (free) apps in the App store. It’s worth noting, that as of this writing the app is at No.9

For anyone who doesn’t understand how impressive this is, at that moment, it was more popular than Clash of Clans, Skype for iPad — and it rivaled Netflix. It’s astonishing  when any kind of Enterprise app ever hits the top 50 list, let alone one that was created nine years ago by two guys who hadn’t yet finished college (Levie still hasn’t)  and knew very little about the Enterprise world when they started.

Box claims a “founded in the dorm room” story that contains, within it, a sexy twist. The company’s co-founder, Dylan Smith provided the company with 20k in startup funding which he won gambling online. Both Levie and Smith have yet to hit 30.

Document Mgt Roll-Up: Google Improves Drive, Box Rebuilds iOS App

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A busy week in the document management space with the  relaunch of the rebuilt iOS app from Box and the addition of a new activity stream to Google Drive,. There is also a new mobile capture platform from Kofax and more SharePoint migration expertise from Metalogix. 

Document Mgt Roll-up: Boston Snubs Microsoft, Adobe Closing Workspaces

It’s slow in the document management space after the holidays, but there are still some notable points — including the fact the City of Boston has turned to Google and away from Microsoft. Meanwhile, Adobe is shutting down Workspaces, Dell and PSIGEN have formalized their partnership and Microsoft has announced some of the price plans for Power BI for Office 365.

CMSWire's Top 20 Hits of 2013: SharePoint

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SharePoint was one of the topics that attracted a lot of interest in the past year — and just as much controversy. It seems everyone has a view on it and how it should be used. 

However, there were three big subjects that dominated, and make up the lion’s share of our Top 20 this year: 1) SharePoint Online 2) SharePoint and Yammer and 3) SharePoint in Office 365. There were other issues too, like records management, search and how search is being used in the enterprise.

A Look Back : A Mobile, Cloudy World for Document Management in 2013

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Looking back over the year in document management, one thing stands out. And that is that organizations still appear to be struggling under the weight of paper despite developments in enterprise technologies that should make managing all that information a lot easier. 

In fact, the view from December 2013 is much the same as the view was in December 2012, with some subtle but notable changes. The first of those changes is the growing importance of mobile, while the second is the demand for agile products that can respond to changing market conditions quickly.

A Look Back: Yammer, Office 365, Mobile Dominate SharePoint in 2013

Everyone that has had anything to do with SharePoint over the year has his own SharePoint story. With such a vast platform used in so many ways, everyone has something he loves and something he hates. The only thing everyone agrees on is to disagree. For my money, SharePoint this year was characterized by SharePoint and Yammer, SharePoint and Office 365 and Mobile SharePoint. 

CMSWire's Top 10 Hits of 2013: Information Management

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Information management is the poor cousin to customer experience management and digital marketing. It's often overlooked as enterprises focus on other areas of strategic concern. But that's a mistake, as many of the authors on CMSWire have pointed out over the past year.

In 2013, a number of our stories explored the problems organizations are facing now and will face in the near future. If they made one thing clear, it is that information management is in a state of flux. Enterprises need to explore new ways to make the best use of this vital and commercially valuable asset. Need to catch up? Take a look at the Top 10 CMSWire stories on information management in the past year.