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Document Management, Document Management Software

The Actual State of Information Management Readiness

AIIM: You Don't Know What You Don't KnowA new survey from the folks at the Association for Information and Image Management (AIIM) found that among 400+ respondents, IT decision makers and influencers don't know what they don't know. 89% of respondents think effective management of electronic information is “very important” or “important” to the long-term success of their organizations. In fact, not only do they think it's important, 63% think they are “very confident” or “confident” that they could prove their electronic information is “accurate, accessible, and trustworthy.”

Sure, you know that information management is important. You might even think that all your information is legitimate and reliable. Think again.

Hiking Through CMIS Repos with CMIS Explorer

Shane Johnson, Senior Consultant at CITYTECH, knows the pain of systems that can't talk to each other. In 2008 he built a client's e-commerce site on a Content Management platform, then had to write custom RESTful services to allow other applications to access the content management system's content.

So when CMIS was announced, it didn't take much to convince Johnson of its value.

Taking Control of eDiscovery Costs: Are Archiving Costs Necessary for eDiscovery?

The skyrocketing cost of eDiscovery has made headlines recently with several court cases setting precedents in favor of supporting huge eDiscovery costs. For example, a January circuit court decision required the Office of Federal Housing Enterprise Oversight to spend $6 million (totaling 9 percent of its annual budget) to comply with a subpoena for electronic documents; and another recent district court ruling enforces preservation and production of metadata.

These rulings make taking control of eDiscovery costs more important than ever, and with many eDiscovery options available, corporate counsel and law firms are realizing that they can significantly reduce costs by bringing eDiscovery in-house.

But going in-house with eDiscovery cannot be over-complicated by having to fit technologies together that were never intended for the task of eDiscovery. Many “eDiscovery” solutions that vendors are selling include hard to manage and unnecessary processes, such as archiving, that are the result of vendors pushing legal features onto technology platforms that are inappropriate for what is needed. This adds unacceptable and unnecessary costs, weaker eDiscovery processes and a hard to manage infrastructure.

Under the Covers: Alfresco's SharePoint Services (WSS) Killer

Alfresco Share SharePoint (WSS) Killer?SharePoint, dear SharePoint. We talk about this business collaboration tool — sometimes called an enterprise content management system — on almost a daily basis. You either love it, hate it, integrate with it or try to replace it.

Alfresco has chosen the last option.

The Alfresco Share solution can integrate with SharePoint, but more importantly, it can replace it. The software from Alfresco can provide organizations with an open source SharePoint alternative that does all the things Windows SharePoint Services (WSS) does, and a little more. What is under the covers of Alfresco Share? Come, let's have a look.

Next Nuxeo Enterprise CMS Coming Down the Pike

Nuxeo 5.2 is Coming Down the PipeStill in the works, but getting close now, enterprise content management provider Nuxeo has some breaking news on the upcoming release of their version 5.2. In December and then again earlier this month we covered Nuxeo and the changes going on with their enterprise content management system. Now, according to Stefane Fermigier, Nuxeo’s founder and now chairman, Nuxeo 5.2 final will be ready within a month.

How MOSS Can Help Improve Business Processes

How SharePoint Improves Business Processes through integration with Document Imaging Solutions

As one of the most widely used document collaboration tools, it is no wonder organizations want to understand how to build better business processes in SharePoint. Of course, not all documents are electronic. Organizations still deal with a vast amount of paper-based information. So you look for document imaging software to help you get those documents into SharePoint easily. But once they are there, how can you leverage the SharePoint environment to improve your business processes?

Categorize Structured and Unstructured Content

SaS Content Categorization solution for structured and unstructured contentSo you have a ton of information residing in one or more content repositories and you are having a heck of a time finding what you need to get your work done. Guess that Document Management system you invested in just isn't cutting it for you. Here's a product that will help you classify and categorize all that information — and it supports over 30 languages to boot — SAS Content Categorization.

Email Categorization Aids in eDiscovery and Better Document Management

Recommind Decisiv E-mail Categorization Product UpdatedRecommind, a software vendor we've covered in the past, has announced the availability of the latest version of their Decisiv Email software. Version 2.3 brings new functionality to the e-mail categorization software product including automated contacts management and enhanced search.

Better Document Management: Steps to Controlling Unmanaged Documents

Did you know: Businesses around the world create more than 7.5 billion documents and that 35% of these documents contain legally sensitive information? Thought so.

In most work environments and organizations, IS departments try to provide a shared place for users to store and interact with files. In a perfect world, every business critical document or file would be located on a centralized file share in a "safe and sound" environment such as a data center. This is a best practice because this critical (and sometimes sensitive) data is kept on redundant servers and is backed up.

However, how do content managers begin when thinking about how to manage unmanaged documents? That is, how does an organization try to handle all the documents and business files located on users' hard drives and shared folders throughout the network?

An upcoming AIIM webinar will aim to steer you and your organization in the right direction with regards to governing unmanaged data and files.

The webinar is on February 25th from 2:00-3:00PM EST and costs nothing to attend. It is hosted by Mark Diamond of Contoural.

Go to their website to register.

Does Your Document Management Solution Address Regulatory Compliance?

eFileCabinet version 4.0 gives secure document managementMany companies have turned to document management solutions to aid in keeping information organized. But does your document management solution address changing security protocols or regulatory compliances? eFileCabinet version 4.0, released this week, includes key upgrades to address these strict demands.

Ex Microsoft All-Stars Give Google Docs a Nudge

docverse enables online syncing of documents

Shan Sinha and Alex DeNeui are two former Microsoft employees with a mission: to do something with documents that Microsoft has not. Their startup company DocVerse aims to simplify how users share documents on the web by transforming Microsoft Office into an online collaboration suite.

In doing so, DocVerse climbs into the ring with several other collaboration software solutions, including Google Docs. Any guesses as to who will come out victorious?

How To: Connecting SharePoint (MOSS) to a CMIS Repository

SharePoint MOSS Web Content Management and CMIS Integration Microsoft has played a major role in the development of the Content Management Interoperability Specification (CMIS) that is currently in the hands of the OASIS working group. Committed as the team has been, they (including Microsoft) have not provided much information or examples of how CMIS will work with Microsoft's SharePoint Server 2007 (MOSS). Until now.

A new MSDN article has arrived that demonstrates how one can integrate an external document repository with MOSS (or the free version of SharePoint, WSS) — which is exactly what the CMIS spec is all about. Our interest piqued, we took a look and in the following article, we share what we found.

LiveContent Delivers Your XML Content to Any Device or Website

LiveContent Provides XML Based Information Management and DeliveryXyEnterprise, the creator of the Contenta Content Management System, recently took a bold step and changed the name of their flagship XML product ContentaView. They spoke of concerns centered around a misleading brand title. With the new name of LiveContent, will this XML based information management and delivery system also have new features or enhanced functionality? Or did XyEnterprise simply decide that after nearly three years the name of their product no longer fit with the changing industry?

Automating the Life Cycle of SharePoint Sites

Open Text Seminar on Using SharePointAbout three years ago, Open Text made a big decision. It was what, Ed Durst — Portfolio Manager for the company's Microsoft Solutions Group — called "a big bet on Microsoft SharePoint". Three years later, nearly every transaction they do with a customer has some SharePoint (MOSS) element to it. That big bet seems to have paid off. Let's see how.

EntropySoft Updates SharePoint Connector with Lists Capabilities

EntropySoft Releases A SharePoint Connector

Connecting to the content stored inside a SharePoint repository is something every wants to be able to do. EntropySoft, a provider of Enterprise Content Integration technologies, is among those who offers a solution. And the good news is they have just updated their SharePoint Connector to provide even more of the integration requirements organizations are demanding.

XyEnterprise Rebrands Flagship Product

ContentaView Becomes LiveContentXyEnterprise, provider of XML and content management solutions, has announced a major change in the development of their flagship product. The companies main XML based delivery product, ContentaView, will now be known as LiveContent.

Next Version of SharePoint, Search Gets FAST

They have been mum on the details of the SharePoint roadmap. But with a SharePoint 14 Conference planned for October it was only a matter of time before they started giving us tidbits on the road ahead.

Not the first SharePoint 14 announcement, but certainly one of the most interesting so far is that Microsoft's FAST Search will be integrated with SharePoint 14.

Survey Finds Continuing Disconnect Between IT and Legal

Recommind Survey Find Continuing Disconnect Between IT and LegalRecommind, a leader in search-powered information risk management (IRM) software, has released results from a new survey about collaboration (or lack thereof) between enterprise IT and legal departments.

The survey of senior IT managers at enterprises averaging more than 17,000 employees examined the importance of eDiscovery to the enterprise as a whole, the coordination of eDiscovery efforts between IT and legal departments and the roles that each department plays in setting corporate policies and making technology buying decisions.

The results? Disparaging.

SpringCM's Privia Now Supports FireFox, Safari

SpringCM Releases Privia Upgrade

Privia, a bid and proposal lifecycle management software solution, has been refined according to SpringCM, provider of enterprise-class, on-demand content management products.  This version of Privia includes support for additional content sources and newly integrated support for Firefox and Safari browsers. This browser support enhances users ability for anytime, anywhere access to secure opportunity and proposal information. With the Fed busy printing another trillion dollars for the stimulus plan, proposal development is likely experiencing furious growth.

Box.net Adds Social Features to Storage Product

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Web-based sharing and storage provider Box.net has released a more socially-minded version of its storage and collaboration product. The new interface allows users to utilize activity streams and user profiles to view a participant's file history. These new features will very likely appeal to small teams and work groups looking for a more intelligent centralized file store for team collaboration.