More records management news from the upcoming AIIM/Info360 conference in Washington next week, again concerning SharePoint and Colligo. Last week, we saw Colligo (news, site) teaming up with FileTrail for records management in SharePoint 2010. This week it has announced that it is also partnering with GimmalSoft, which is looking to get DoD 5015.2 certification for its Compliance Suite.
With this partnership, Colligo will again be offering email management, but this time with the GimmalSoft Compliance Suite, a native SharePoint records management system that is undergoing DoD certification testing.
GimmalSoft, Colligo, DoD DoD 5015.2
By incorporating Colligo Contributor, GimmalSoft will be able to offer email management to its clients, which consist of companies in both the public and private sector that specifically need a DoD 5015.2-compliant platform.
DoD 5015.2, you will recall, is the U.S. Department of Defense's (DoD) Design Criteria Standard for Electronic Records Management Software Applications, and has been used as a standard for records management under a number of different regimes, including the UK’s PRO standard and Europe’s MoReq standards.
Colligo has already gained a reputation for integrating Outlook and SharePoint and, in doing so, ensuring email compliance with the DoD standard -- one of the elements that federal agencies have been particularly picky about when it comes deployment.
The Contributor suite enables users to gain access to, capture and tag content from SharePoint and offers drag-and-drop email and attachment abilities, as well as metadata capture in both online and offline modes.
GimmalSoft Compliance Suite
The difference from the FileTrail (news, site) partnership stems from the GimmalSoft part of the equation. GimmalSoft provides enterprise-level content and records management, but does so from inside SharePoint rather than from outside it, as is the case in many SharePoint integration packages.
It does this by building on native SharePoint abilities, with the result that it enables users to pull together all their work and content in a unified repository in SharePoint that also comes with unified search.
From one interface, then, users can link citations and authorities to the file plan from one dashboard, which also controls the other records management functions.
The result is a system that is embedded into the business process layer, which means compliance criteria are extended across the SharePoint environment, so that content stays compliant wherever it is located in the system.
SharePoint 2010 Records Management
Again, this appears to suggest that the records management element in SharePoint 2010, while vastly superior to that in SharePoint 2007, is still not enough to persuade companies that SharePoint on its own can take care of records management for enterprises that need to get this right.
SharePoint, though, was never meant to do that, and the records management module was only ever designed for companies that needed internal records management, rather than records management that could stand-up to e-Discovery requests.
The result is a number of different integrations, including this one, that aim to offer records management at a DoD 5015.2 standard, including that provided by Laserfiche and, more recently, OpenText.
This is a new solution that you will be able to view at the AIIM/Info360 along with the other integration between Colligo and FileTrail for records management.