Document Management,HP-Autonomy HP RM 8.0 release

HP-Autonomy HP RM 8.0 release

Even if it’s the holiday season there have been a number of interesting developments in the document management space, including the announcement by AvePoint that its productivity apps now support SharePoint 2013. There was also news from Laserfiche and DocuSign, a new pricing model for Office 365 and a major release from HP-Autonomy.

AvePoint Productivity Apps For SharePoint 2013

With SharePoint 2013 now spreading rapidly across the enterprise landscape, vendors are lining up to offer support for SharePoint 2013. AvePoint is the most recent vendor to do so and announced, over the week, that its productivity apps now support SharePoint 2013 on-premises and online.

While AvePoint is better known for its governance and compliance solutions for the social enterprise, its productivity apps are useful too, particularly the new v2.0 of AvePoint Meetings and AvePoint Task & Calendar Sync.

The names themselves indicate what they are used for, but the difference here is that they both work with SharePoint 2013 while at the same time offering the possibility of working with SharePoint Online in Office 365.

Briefly, Meetings v2.0 enables users to organize meetings, take notes and capture other meeting information, including meeting minutes with full auditing capabilities.

Task & Calendar Sync v.2 tracks users’ projects and availability throughout those projects by syncing with the users' calendar. At the same time, it synchronizes all this with the calendar and project targets of other team members. The result is that all team members should know exactly at what point of development a project is at, and who is responsible for the different parts of the project. Both apps are available now.

Laserfiche and DocuSign Integrate

Last week we saw that despite advancements in document management and e-signature technology, most enterprises are still struggling to reduce the amount of paper in the office. A key element for many departments trying to develop paperless strategies is the deployment of e-signature apps.

With this is mind Laserfiche and DocSign have just announced a new partnership that will see DocuSign’s e-signature technology available across Laserfiche’s enterprise CMS solution.

DouSign’s e-signature transaction management platform will enable Laserfiche users to streamline and automate the processes around electronic document signing, which should mean that it is possible to securely automate the entire document management lifecycle across Laserfiche from capture to sign-off.

Our goal was to complement our existing digital signature solutions to provide secure support for external digital signers … By integrating DocuSign into Laserfiche, our customers get a faster, easier and more secure experience for managing their transactions and documents online.”

The key here is security and again, as we saw last week, while there was no issue in principle about using e-signatures, many legal and financial workers are still concerned about the legality of e-signatures even if this has been established in many different jurisdictions.

Adoption in this space is slow but will be helped by partnerships like this where two well-known vendors come together for security and efficiency reasons. Expect to see more of these kind of partnerships in the future.

Microsoft Offers Office 365 To Students

Meanwhile, Microsoft continues to push Office 365 into as many different working situations as possible. This week, it continued that drive with the release of its new Office 365 University offering.

As you might expect, this is a special price plan for universities offering Office 365 to enrolled university students for US$ 79.99 for four years. This means that for US$ 20 year you get just about everything, except SharePoint.

But this is not just for students, this is also for staff, so anyone who works on, or is signed up for, academic programs will have access to Word, Excel, OneNote, PowerPoint, Outlook, Access, Publisher, Skype and SkyDrive.

Again, like all the other Office 365 offerings, users have to have a Microsoft account, or open an account to purchase it, but for US$ 20 per year (as opposed to the US$ 100 per year for home users) who’s going to argue with that?

If the price here looks ridiculously low, it does however make smart commercial sense. The idea is, undoubtedly, that if a student builds up a pile of files and documents over the course of his, or her, academic career, by the time he or she leaves university, the chances are Microsoft has a customer for life.

One thing to note -- it does not run on Windows XP or Vista, but requires at least Windows 7 and up, so once signed up, students will have to junk any old hardware they may have stored in their bedrooms and move on to a new Microsoft system. 

HP RM 8.0 Released

Finally, in what was probably the biggest release of the week in the document management space HP-Autonomy finally unveiled HP Records Manager 8.0.

While it has been called Records Management 8.0 this should not deceive users into thinking that it is just about records management. It’s much more than that. The release of HPRM 8.0 is about the entire information governance lifecycle that includes everything from capture to document management and disposition.

Before the release, we sat down with David Gould, Global Director of Information Governance at HP-Autonomy, and Joe Garber, VP of Information Governance at HP-Autonomy, and asked them about the new vision of records management.

They had some interesting takes on where the market is at the moment and where they will be taking this product over the next 12 months at least.