This week, Microsoft’s Dynamic’s CRM gets new document management functionality from Motive’s M-Files, while Google Docs now supports Microsoft Word. Document capture specialist ABBY’s new Recognition Server tackles mass document capture.

Microsoft Dynamics Integrates M-Files DM

Motive Systems (news, site) has announced that it has integrated its document management software M-Files with Microsoft Dynamics CRM to provide a solution that will ensure all documents relating to clients are tightly managed and accessible to Dynamics CRM users.

M-Files is known for producing software that is accessible to small business. What this integration will effectively do is to offer them Dynamics CRM along with an affordable office-management technology with features such as fast search, automated version control.

The integrated version has just been released. If you want to try it out, a trial version is available from the website. A free trial of M-Files is also available via the M-Files web site.

To get the full scoop on this integration, see our article: Dynamics CRM Gets Document Management with Motive’s M-Files integration

Office/Outlook 2010 Is SharePoint Compatible

Colligo Networks (news, site) has launched version 4.2 of Contributor for SharePoint, a family of client applications that improves the SharePoint user experience and increases SharePoint adoption throughout the enterprise.

This new version provides Microsoft Office/Outlook 2010 compatibility along with support for new SharePoint 2010 enterprise content management (ECM) features including keyword metadata, document sets and in-place records management.

Speaking about the upgrade, Barry Jinks, Founder and CEO, Colligo Networks said they were upgrading Contributor because the improvements promised with Office and SharePoint 2010 have results in more organizations moving to upgrade to the new version much faster than in the past.

Colligo Contributor is a desktop software suite that drives SharePoint adoption by enabling users to easily access, capture and tag SharePoint content from desktop applications, including Microsoft Outlook and Windows Explorer.

It's also a good tool if you aren't glued to your desk as it allows you to access your SharePoint libraries and lists, including metadata and take that content offline to work disconnected from the network.

Synchronization happens automatically when you are connected to the network and performing tasks. There's also a background synchronization function that keeps an eye out for updates to content you have on your desktop. You can also encrypt your offline content if you have the right environment.

New eFax From StreamlineREO

A new eFax service from StreamlineREO adds eFax services to its management system and provides the added benefit of barcode based routing to help users better manage and process documents on a secure 256-bit encryption connection.

The eFax service has been integrated with the StreamlineREO invoice management and collaboration system to allow users to easily distribute and store fax documents in browser-based systems. As a result, brokers, real estate agents, banks and asset managers can save time by receiving barcode-based fax routing.

Like other eFax services, this one works by giving users the ability to distribute faxes by email, send them to other fax numbers or forward them to other fax numbers without ever having to print them out.

However, what the company is really pushing is the price. Starting at just US$ 15 per month, StreamlineREO says it costs US$ 2 per month less than a user would need to pay for the same level of service if they went directly to an eFax provider. If you want to find out more check out the introduction video.

Google Docs Viewer Supports Word

And if you missed it last week, Google Docs Viewer now displays Microsoft Word attachments in your browser.

Let's say someone sends a message to your Gmail account with a Microsoft Word document attached. Now you don't have to download, save and open in Microsoft Word to view it. In other words, you don't need Microsoft Word. And as you're viewing the document in your browser, you can also edit it.

The Google Docs viewer also allows users to view .pdf, .ppt, .docx and .tiff files in your browser, all you have to do is click the "View" link.

It may not seem like a great feature, but previously Word documents were only viewable as HTML -- Docx for Microsoft Word 2007 was not supported. Additionally, viewing files right in your browser is fast, and saves your downloads folder an unnecessary headache. 

ABBYY Ships Recognition Server 3.0

For companies with batch document issues, document capture specialist ABBYY (news, site) has announced the worldwide availability of ABBYY Recognition Server 3.0, the latest version of its document capture and optical character recognition (OCR) solution.

ABBYY Recognition Server is a server-based solution for automating document processing in enterprise and service-based environments. Version 3.0 builds upon Recognition Server with new batch scanning, efficient indexing and scripting support to deliver more functionality for document capture and conversion.

Designed to automatically convert large volumes of paper documents or document images into fully searchable electronic text suitable for business processes such as document archiving, e-discovery and enterprise search, Recognition Server enables automated, unattended processing which can be centrally managed and accessed from multiple points within the organization or remotely.

It can also connect with a variety of back-end systems and third-party applications with integration via Scripts, XML tickets, a Web-service API or a COM-based API. Features include:

  • High-speed production scanning
  • Flexible document separation and indexing
  • Intelligent output handling
  • Connectors to enterprise search

It also comes with ABBYY's ADRT (Adaptive Document Recognition Technology) for easy conversion of documents to Microsoft Word.