We saw a lot of action in the document management world recently, with Facebook closing the door on its much ignored email service, a rebranded Web Apps from Microsoft and a new Service Pack released by AvePoint aimed at improving data governance. Accusoft kept busy with the upgrade of its Prizm document viewer, while WatchDox offered a free document editor to its users.
Facebook Quashes Email
It's been a busy couple of weeks for Facebook. With all the hoopla around the WhatsApp acquisition and the difficulties people have had getting their head around the amount of money involved, most haven’t been paying much attention to any of the other announcements from Facebook. One of those involved the end of its @facebook.com email service.
The announcement, which should have landed in the mail box of those that actually used the system, explained that after three years it is finally calling it a day on the service.
If the announcement only started filtering out onto the web very slowly, it's only because the service didn’t have a huge number of users and, according to the announcement, Facebook wants to enable its account holders to keep all their mails in one place.
What will happen in the future is that emails sent to firstname.lastname@example.org addressees will, moving forward, be sent to the OTHER address you provided when first setting up a Facebook account.
It could be, though, that trying to make a buck out of WhatsApp and developing its email service at the same time was just one social bridge too far. Facebook also told users that it is giving up the service to focus on improving mobile messaging services for everyone.
The @facebook.com address never gathered any traction -- I can't ever remember having received an email from a facebook.com address -- and if its launch was met with a lukewarm response initially three years ago, that was soon replaced by pure loathing after Facebook judiciously decided in 2012 to replace default email addresses listed on users’ profiles with @facebook.com.
That was a step too far for most and the reaction forced it to change its policy soon afterwards. The aftermath is that now it has been suppressed completely and will never come back to haunt users again. Did we say never?! Never is a very long time, so lets just say goodbye for now.
Microsoft, Google Slug it Out
Another big announcement over the past couple of weeks came from Microsoft and the rebranding of its Web Apps under the global banner of Office.com.
Realistically, there wasn’t a huge amount of IT meat to chew on here, but according to a blog post from Microsoft, many people were confused about the apps, what they are, and where they can be found. Microsoft has resolved it all by placing everything in Office.com.
That this makes it easier to use these apps, and offers an easy-to-use alternative to Google Drive was missed by few, especially given that two have been beating each over the head with their respective productivity offerings for years as they vie for market dominance. Will it work? Who can say, but if you’re interested in more check it out here.
AvePoint’s New Service Pack
Meanwhile, AvePoint has also been busy on issues of compliance and information governance with the release of AvePoint Compliance Guardian Service Pack (SP) 2.
The new Service Pack not only protects and governs enterprise's information, it also makes information available to the people that need it when they need it.
With it, enterprises can put into effect comprehensive risk management policies, document them and implement measures to ensure they conform to whatever security regimes that are in force in a given enterprise.
While we are familiar with AvePoint’s compliance products and features, this one is also offering support for social platforms, cloud computing, improved incident tracking and management, as well as additional features like encryption and redaction in order to help organizations proactively protect IT environments.
In fact, there is a whole pile of new features and enhancements with this release, which we can’t cover here, but the bottom line is secured, discoverable and agile information use, wherever that information is located.
Accusoft Upgrades Prizm SharePoint Connector
Also this week, Accusoft has announced the release of a new connector that will let users view documents across SharePoint 2013, which requires nothing more than a HTML5 viewer.
The new version of Prizm Content Connect for SharePoint upgrades the viewing experience -- even on mobile devices -- and can now display hundreds of different file types straight from SharePoint lists, including PDFs, Microsoft Office files, CAD drawings and many other formats.
The new release comes with viewer-based collaboration tools, including annotation and redaction, and digital rights management (DRM) controls. Viewing, annotating, redacting and DRM protection of current and previous versions of documents is enabled through support for SharePoint's document versioning features.
The expansion of file types that are accessible by Prizm reflects the proliferation in number and kind of document formats that users need to be able to see in any browser on any device, at any time.
WatchDox’s Free Mobile File Editor
Finally this week, enterprise file-sync vendor WatchDox, has announced that WatchDox Mobile Editor will now be included for all users at no additional cost.
This additional editing feature will lets users of iOS and Android smartphones and tablets edit Microsoft Office and other common file types, so organizations can streamline workflows and increase mobile productivity.
With the addition of the free Mobile Editor, WatchDox is trying to simplify editing and collaborating on documents securely across multiple platforms. It’s a competitive market, but this one is free so if you’re a WatchDox user, check it out.
Title image by Grisha Bruev (Shutterstock)