Google continues to develop its Google Docs offering this week with the addition of mobile editing capabilities in 45 languages, SharePoint gets an Outlook integrator, metadata use and misuse explained, while AuraPortal offers integrated BPM and document management.
Google Docs Mobile Editing
This week from Google, we have the news that it is offering users the ability to edit Google Docs in 45 languages from their mobile phone.
This is the latest upgrade to Google Docs, which is constantly adding to its long list of capabilities and taking what is effectively a document and editing tool -- albeit a very effective one -- and bringing it a step closer to offering the capabilities now available with many office suites.
You may recall that the mobile editing functionality was unveiled in November and offers Android and iPad/Phone users document editing capabilities, as long as they had the device running.
To start editing, users visit the document on their mobile browser and start editing then and there. The difference, this time, is that you can do it in one of 45 global languages, extending not only the market for Google Docs, but giving more credence to Google’s claims that its Docs can be accessed and used anywhere.
For now, you can edit documents on Google Docs via mobile devices, but you can't create new files. Check out the blog.
Outlook Integrator for SharePoint
This one is from SharePointBoost (news, site), a Beijing-based company that is now used in 40+ companies across the globe -- the company says -- and which specializes in the development of SharePoint web parts.
This one aims to resolve the problems that storage and email management poses in SharePoint and enables users to take email messages and their attachments, or either element individually, and move them into a SharePoint document repository with metadata that can be set by the user.
With the multiple functions, the web part enables bulk selection followed by drag-and-drop, meaning users keep associated email files together, or take selected files and carry out the same process.
As the email messages associated with attachments are often superfluous, users can also select the attachments on their own and move them without having to take the whole message as well.
There is a whole list of other possibilities with this and shortcuts that users can apply to make email management in SharePoint easier. Interested in more?
Metadata Use, Misuse
And speaking of metadata and document management, if you have ever been confused by metadata and is uses, it seems you are not the only one.
According to a recent article by Chris Wright, which appeared here over the past week, while most users understand the principle of metadata and how it should be used, not a lot of them are using it, making the whole concept in document management a bit untapped.
While everyone needs it, he argued, almost all metadata schemes fail because those people who are supposed to be using it are ignoring it, or, just as bad, adding metadata that is not relevant to the documents in question.
With the proliferation of electronic documents and the growing need to keep those documents organized, this is going to turn into a problem as more documents and less metadata mean more difficulty in finding documents when needed. Think here in this context of compliance and e-Discovery. Interested in more?
AuraPortal Offers BPM, Doc Mgt
For new releases this week, there is AuraPortal, a BPM vendor that launched its Content Management module as part of the AuraPortal Business Management Platform, and which is integrated with the rest of its applications, such as Business Process Management and Business Rules System, Document Management, CRM and Online Commerce, extending the platform's scope.
We don't wish to offer our customers disconnected modules. We offer a state-of-the-art BPMS Suite with a totally integrated Document and Content Management System," says Pablo Trilles, Vice President, AuraPortal.
This probably makes a lot of sense at the moment, as there is increasing anecdotal evidence that enterprises don’t really want to shop around for different parts to make up an enterprise content management system, but want something that will have all the components, and all the components integrated.
AuraPortal does this by providing a content management system for publishing on the web: Announcements, news, articles, documents, videos and any type of digital content created by the enterprise, in which all stages of content's lifecycle are included. Worth a look not least because of content and document management capabilities, combined with BPM.