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Document Mgt Roll-up: Quest's Email Analysis, Google Super-Sizes Gmail Through Drive

This week was a quiet one — with the Thanksgiving Weekend and the US only slowly waking up. That said, there are a few things to announce in the document management space — Google enabled super-sized Gmail attachments, Cabinet released an iPad app, Quest just announced a new version of MessageStats, and OpenText made Autonomy customers an offer.

Quest’s MessageStats

First off this week is a new release of MessageStats 7.0 from Quest, which you will recall is now owned by Dell. While MessageStats itself is an interesting tool — providing information about email and email use — with Business Insights, Quest has moved forward.

Business Insights is designed specifically for businesses and offers organizations deeper understanding of how email is being used in the enterprise — particularly across departments. Even amongst the growth of social media use, email is still the primary means of transferring documents. The result — security issues surrounding office documents will continue to grow. 

The new Business Insights comes with an HTML 5 front end for communications, and a Big Data back-end that doesn't require IT departments to run it.

It also supports on-premises or hybrid deployment so it can be used even if the enterprise decides to move into the cloud. Available now, the Business Insights is free with MessageStats 7.0.

Gmail Drive Attachments

Also in the world of email, Google announced this week that users of Google Drive and Gmail will be able to combine the two — allowing Gmail users to send files that are up to 10GB in size.

The changes, which are being implemented at the moment, will roll out over the next few days, giving users the ability to send files through the Google Drive cloud rather than as an email attachment.

The result — files that are sent by Gmail can now also be stored in the cloud so that multiple users can access and see the files no matter where they are located.

According to a blog post outlining the changes, the changes enable the transfer of files 400 times bigger than that which is currently permissible. Gmail will also check that your recipients all have access to any files you’re sending.

It may be a small thing, but something that will make Drive even more attractive to business users. Currently, Google allows its users to store 5GB on Drive, 10GB on Gmail and 1GB of Pic (total of 16GB) for free. For US$ 2.49/month (US$ 29.88/year), Google users get 25GB for Drive and Picasa.

Cabinet’s iPad App

In the pure document management space, Cabinet has announced the release of Cabinet Mobile for iPad, an app that enables users’ access their documents stored in Cabinet SAFE.

You may recall that Cabinet was formerly called Cabinet NG — dropping the NG in August. The new mobile app, is designed to provide access of any document on the go. At the same time, it still enforces the same security settings applied in SAFE and SAFE CLOUD.

Cabinet Mobile connects with the current version of SAFE — notably v8.5, a complete document management solution that also comes with compliance and risk mitigation — without changing the fundamental business workflows. The new app is available now.

OpenText’s Autonomy Offer

Lastly, you all probably noticed the fuss around the HP acquisition of Autonomy last year and the current allegations and counter-allegations that have been flying in respect of the HP write down on the US$ 10.4 billion price tag.

Clearly OpenText hasn't been oblivious either — it has now jumped in and is offering customers a way out of Autonomy and into the OpenText stable.

The offer, which was announced at the beginning of this week, offers Autonomy customers the option to trade valid Autonomy licenses for valid OpenText licenses. OpenText CEO Mark J. Barrenechea says that there will be no costs involved in the transfer and no increase in current IT costs. The move, he says, aims to offer Autonomy a more certain future.

And while it smells of blatant opportunism, there is more logic in this than Autonomy, or HP, will be willing to admit.

The battle between the two is getting increasingly dirty with customers of both companies being the losers in all of this. The question that really needs to be asked is whether either company is going to survive.

In these circumstances, shifting vendors seems like a good move, especially if it’s at no cost. 

 
 
 
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