It’s been a busy week in the document management space. Xerox announced it has enhanced its workflow creation capabilities in DocuShare, and Box has created a new ecosystem for legal companies. Meanwhile, AvePoint upgraded its governance Service Pack, while Alfresco and Workshare have entered a new partnership.
Xerox’s Easy Workflow Creation
Xerox continued to expand its document management capabilities this week by announcing enhancements to its DocuShare enterprise content management system (CMS). They make it easier to pull content into workflows.
The enhancement comes in the shape of Xerox ConnectKey for DocuShare, a one-stop scan-to-workflow application that can place content directly into DocuShare collection or Windows folder via a Xerox enabled multifunction printer (MFP).
The result is the ability to create document workflows by entering the necessary directions at the point the content enters the system — printer, scanner, and computer — and then directing it to desired recipients. The result is the creation of entire workflows within minutes, which should save users time and improve the accuracy of the information in the workflows.
Xerox has also added enhancements to enable workers access, search, view and download documents stored in DocuShare from their iOS devices.
On top of this, Xerox continues to expand DocuShare's cloud content management service, which provides a hosted environment where organizations can capture, manage processes and share documents.
This is just the latest move by Xerox to secure itself in the document management space, which it entered three years ago under the guidance of CEO Ursula Burns.
Over the course of the last three years, Xerox, which was once synonymous with printing hardware, has also developed a considerable reputation as a document management software provider too, which it continues to build with announcements like this. ConnectKey for DocuShare will be available in early 2014.
Alfresco, Workshare Partner
Meanwhile, Alfresco and Workshare have announced a new partnership that will enable customers to manage content hosted on the Alfresco platform and seamlessly compare files online using Workshare Compare Server capabilities.
According to a statement from Workshare, the partnership will eliminate the need for costly integrations tween products from multiple vendors, in order to share and compare documents across multiple devices.
Along with Alfresco, Workshare Compare Server will enhance document libraries by allowing real-time, highly-accurate comparisons for all Microsoft document types in addition to PDF/A.
For highly regulated markets such as legal, financial, pharma and healthcare, this enables users to work in a secure, compliant environment even on the move. More from both vendors soon.
Box’s Legal Ecosystem
Also over the past week, Box has announced that it has created a new ecosystem to cater for their growing portfolio of legal customers.
Making the announcement late last week, Box announced a number of new legal applications as well as integration with the Guidance Software’s EnCase eDiscovery product and iManage’s document management system via Intapp’s Integration Builder.
Given Box’s growing traction in the legal industry, it is not surprising that it has set up an ecosystem exclusively to serve it.
In the past year, Box's sales in the legal industry grew more than 150 percent, with a large number of well-know international law firms joining the long list of legal firms that are already using Box.
On a wider level, the creation of a specialized ecosystem by Box confirms a growing move by vendors in the document management industry towards specialization. We have seen recently how Hyland has also built a substantial business doing the same, and there are others who are taking the same road.
Some of the new Box legal applications are available now, while the rest will become available early in 2014 from the Box Apps Marketplace. More from Box soon.
AvePoint Releases Governance Automation SP 4
Finally this week, enterprise governance, compliance, and management solutions vendor AvePoint announced this week the latest version of its flagship product for automated service and proactive governance enforcement, DocAve Governance Automation Service Pack (SP) 4.
One of the major enhancements offered in this Service Pack is support for Microsoft SharePoint 2013 hybrid deployments. It also provides a role-based, business-centric service catalog for provisioning, moving, or restructuring content in those environments.
The overall result is that all actions, or changes, made to SharePoint environments will fall within enterprise-defined SharePoint governance policies.
Not all organizations utilizing the cloud are going ‘all-in’, so it was important for us to be able to provide support for those utilizing a hybrid model for their SharePoint deployments,” said George Petrou, Chief Technology Officer, AvePoint.
DocAve Governance Automation SP 4 is generally available now.