Document digitization specialist Fenestrae has rolled out a Google Drive integration with its Udocx document scanning technology. The cloud-based document capture and processing service lets users scan, share and edit paper documents with the increasingly popular Google Apps for Business.
Scan Documents to PDFs
With more than 5 million business users, Google Apps for Business is a popular and low cost option for organizations big and small. While many businesses like the idea of documents in the cloud, many still struggle to upload their physical documents.
Search and edit Google Docs once they've been scanned with Udocx.
Udocx already has integration with products like SharePoint, Alfresco and Dropbox, and now it's added Google Drive to the list. Additionally, Udocx also supports multifunction printers and scanners from Ricoh, HP, Canon and, as of this week, Sharp.
The Google Drive integration allows for scanning in of documents in PDF/A format using optical character recognition technology. OCR is what allows the scanned in images to be edited and searched. Once the documents are rendered, metadata can be applied for proper storage and identification.
The Importance of Mobility
Once documents are scanned into Udocx, they can be dragged and dropped into Google Drive and shared and edited across devices, including smartphones. While it may be a bit painful for people to edit documents on a phone, it is, at least, an option.
Having documents available on a mobile device is a big deal for large businesses. The problem, however, is keeping those documents secure. Udocx offers an on premise version in addition to the cloud, which may be an option for those who need extra security.
Udocx charges $12 per user per month for the Office version, but also offers Enterprise and the aforementioned Private Cloud (on premise) versions. The company did not disclose pricing for the Enterprise and Private Cloud versions, which offer additional integration, form recognition and phone support.
Fenestrae, the Dutch company that makes Udocx, has offices in Hong Kong, the US, Germany and Spain and has more than 9,000 customers.