It’s been a busy week in the document management space. Adobe let loose its Document Cloud, Accusoft and EMC teamed up on a release, and Microsoft shared some new releases and promises of things to come.
Adobe Joins Productivity Race?
Adobe announced the release of its new Document Cloud this week that pulls together a number of apps intended to smooth the road to that mythical (and as of yet unobtainable) paperless office.
Adobe is billing this as a way to attract users away from potentially cheaper PDF editors with Acrobat DC. The software comes with a touch-enabled interface and other mobile apps, including the often-overlooked, but useful e-signature capability.
It also offers functionalities like Send and Track DC which lets you manage, track and control your documents. The intelligent tracking offers visibility into where critical documents are in the document management process, as well as a history of who opened what and when.
This release will push Adobe’s PDF and, dare we say it, productivity offerings into a new cloud rather than squirreling them away in the Creative Cloud.
Adobe’s Bryan Lamkin, senior vice president of technology and corporate development at Adobe, said in a statement that this will “revolutionize how people get work done with documents” after Adobe set itself the goal of “alleviating document distress for both enterprise and workers.”
Given the chaos in which many enterprises appear to function, that’s a pretty big claim.
The Document Cloud doesn’t appear to offer functionality that isn't available in equivalent software. And the choice to confine itself to working with PDFs in this version leaves it trailing behind at a functionality level.
But what about the future? Adobe has plans to offer this in combined packages with other offerings from the Creative Cloud, for example. Now that’s something to keep an eye out for.
Adobe Document Cloud subscription starts at $14.99/month with Adobe Creative subscribers given access to the Document Cloud through Adobe Acrobat DC at no additional charge.
Microsoft’s Smartphone Scanner
Microsoft kept busy this week in the document management space with its release of Office Lens for iPhone and Android phones.
Office Lens basically turns your smartphone -- Android or iPhone -- into a mini-scanner that uses Microsoft OneNote as an editor.
You can use it to take photos of anything really, but Microsoft is focusing on its use with business documents like receipts, business cards, whiteboards or sticky notes, which then get sent to OneNote for cropping and enhancement.
This follows the release almost a year ago of Office Lens for Windows Phone, another free app which Microsoft says has become one of the most popular apps for Windows Phone with 18,500 reviews.
Making Outlook for iOS, Android Better
Also worth a mention from Microsoft, is its upgraded people and Calendar experiences in Outlook for iOS and Android. The Outlook People section is now a complete address book.
What’s interesting about this release was a mention made when outlining the changes. Microsoft stated that it will offer support for the recent release of the built-in Office 365 mobile device management features later this quarter.
Also on Microsoft's things-to-do list is making it possible to read and reply to Information Rights Management (IRM) protected email and delivering OAuth support for Office 365 and Yahoo! accounts.
Accusoft’s New Browser Scanning
Document management and imaging vendor Accusoft just announced the general availability of Cloud Scan, an online service that scan documents directly to a number of clouds including Google Docs or Dropbox.
There are a lot of options in the scanning market at the moment, but the majority require an app download, or other software download from outside the enterprise, which could cause firewall problems.
The result of a partnership between Accusoft and EMC, Cloud Scan enables scanning from Web browsers, and scanning of more than 100 different file types.
In a statement about the release, both companies stated that even private consumers might be tempted by this because of its simplicity. Is this really likely, though? If you want to try it out you can here.
The Rise of Deep Content
Must Read: In one of the most popular articles this week on CMSWire, Nuxeo’s CEO Eric Barroca explores the changing enterprise content management (ECM) world and the rise of what he calls "Deep Content."
He argues that we are still dependent on many old paper-based, or paper-inherited processes. But what if we took a digital first approach instead of being weighed down by paper-inspired processes? Read his explanation here.
Metalogix Buys MetaVis
Acquisition News: The acquisition of the month in the ECM space is just about certain to be Metalogix's purchase of MetaVis.
Metalogix CEO Steve Murphy told CMSWire the deal is designed to secure the cloud management and migration space in advance of the SharePoint 2016 release.