SharePoint 2010: Administer Taxonomy Using Term Store Management

Taxonomy management in SharePoint 2010 (news, site) sees a significant improvement over functionality offered by the product’s predecessors.

First and foremost is the creation of a term store repository, enabling centralized vocabulary management applicable across site collections. Management of taxonomy takes place within the Term Store Management Tool, which is accessible through either Central Administration or Site Administration. Basic functionality provided for the management of taxonomy includes:

Groups

Groups represent defined security boundaries in terms of taxonomy governance. Multiple groups may be created within a Managed Metadata Service, with each Group having multiple Terms Sets. Management (create, edit, delete) of Group properties takes place here.

Term Sets

One or more Term Sets (up to 1,000) are defined as part of a Group. Term Sets can be created manually or imported through the interface. Management (create, edit, delete) of Term Set properties, including Term hierarchy, takes place here.

Terms

Individual words or phrases are added to a Term Set with management (create, copy, reuse, merge, deprecate, move or delete) taking place here. A maximum of 30,000 Terms can be added to a single Term Set.

Taxonomy and Metadata in SharePoint 2010

This was part seven of a series on Taxonomy and Metadata in SharePoint 2010. The first six posts in the series — if you haven't read them — are:

• SharePoint 2010: Using Taxonomy & Controlled Vocabulary for Content Enrichment
• SharePoint 2010: Using Social Features for Personal Classification & Improved Findability
• SharePoint 2010: Using Taxonomy & Metadata to Improve Navigation & Browsing
• SharePoint 2010: Using Taxonomy & Metadata to Improve Search & Discovery
• SharePoint 2010: Share Content Types Across Site Collections
• SharePoint 2010: Using Retention Stages to Manage the Lifecycle of Information

Up Next - Importing Taxonomy Using the Managed Metadata Import File

About the Author

Jeff Carr is an Information Architect and Search Consultant with Earley & Associates specializing in user centered information design. With a strong multi-disciplinary foundation across taxonomy, metadata, information architecture, search marketing and business analysis, he has been involved in the design, development and integration of web-based solutions from intranets and extranets to public facing websites for a variety of large enterprises across a wide range of industries.

comments

Useful article?

 Email It      

Follow @cmswire

Related Articles:

• Alfresco Enterprise 4: Social, Collaborative, Mobile, Cloud Connected Content Management
• Is There A Business Case For Using SharePoint as an Enterprise CMS?
• Out With IBM's Lotus Symphony, In With Apache OpenOffice IBM Edition

Tags: document management, information management, jeff carr, metadata, sharepoint, sharepoint 2010, taxonomy

Taxonomy management in SharePoint 2010 (news, site) sees a significant improvement over functionality offered by the product’s predecessors.