We’ve all been there: Someone sends us a document that we need to review, edit or approve and the only device we have handy is a mobile phone. Sure, there are some who schlepp around phones, iPads and laptops for this, but there’s no way I’m going to do that on a 10 mile run, while running out for coffee or at lunch with my husband or boss. And an iWatch — even if it comes out next month — isn’t likely to be of any help.
And though many EFSS solutions provide document previews that are accessible via a mobile device, they can still be hard to work with.
Dropbox knew this, that’s why today it's releasing a new Android app that the company says will make the “Dropbox mobile app experience as fast, seamless and efficient as possible.” That way you can get your work done on the spot, wherever you happen to be.
Taking the Pain Out of Search
It’s probably safe to say that many Dropbox users have hundreds, if not thousands, of files in their file sharing accounts. If you’re like me, you’re likely to want to store everything there, almost without thinking, that way you won’t have the “would have, should have’s” when you need access.
But all too often finding that file isn’t such an easy task. That’s why Dropbox gave its search experience on Android phones a big facelift and functionalities that make it easier to work with.
According to Dropbox, they include:
- Scoping of searches. You can limit your search to either a specific folder or your entire Dropbox.
- Tracking recent searches: Dropbox helps you stay organized by tracking your recent searches (both in a specific folder or your entire Dropbox).
- Type-ahead suggestions: Save yourself a little bit of time or jog your memory with a list of real-time search suggestions as you type out your query.
- Highlighting of search terms: To make sure you don’t miss a thing, Dropbox will highlight the letters within file or folder names as you type in your search.
Dropbox for Business teams, who are participating in the early access program, will soon be able to set view-only permissions on shared folders as well.
The new version of Dropbox for Android will be rolling out in the Play Store over the next several hours, according to an email received from the company.
For those who have signed up for early releases in your Android device settings, you can download it from your device notifications now.
Is this a big deal? If you access Dropbox for Business from an Android phone, it’s a major convenience. Enough to delight me for a few weeks. After that, I’ll take it for granted, like the functionalities that have always been there. What’s special gets taken for granted, too often, that’s just how it works.
For Dropbox users who haven’t been able to get their employers to adopt Dropbox for Business thus far, it serves as ammunition for making a case that the file sync and share solution they use in their personal lives should be used in the enterprise as well.
And for IT managers who aren’t sure that Dropbox is serious about business, consider this — it’s the third feature/update they’ve introduced since July 1.
- Told You So: Ektron is Merging with EPiServer
- Have Status Meetings at Work? No, No, No and ... No
- Mark Cuban: I Don't Take Risks But I Sure Can Dance
- 8 Companies Leading ECM Into 2015
- Where Document Management Went Wrong
- IDC: 10 Predictions For Emerging Technologies In 2015
- 4 Trends in Workplace Communication [Infographic]