from Transform Magazine Content & Collaboration
DocuShare, the document management software from hardware giant Xerox (www.xerox.com
), Rochester, NY, is a low-cost tool for sharing documents, scanning to a Web-accessible repository and even updating project Web pages.
The product has recently become more scalable and open, with a J2EE architecture and more powerful server support, and it's acquired more extensive workflow and collaboration capabilities along with new developers' tools. DocuShare's biggest challenge is that it's little known outside of being sold along with WorkCentre multifunction machines. "We think DocuShare is Xerox's secret weapon, something the company needs to make into a public weapon," says Karen Shegda, research director, knowledge workplace at Gartner, Stamford, CT.
Competitors to DocuShare include Microsoft SharePoint, IBM Content Manager Express, Lotus Domino.doc and low-end implementations of Open Text Livelink and iManage. One differentiator for DocuShare against some of its competitors is its support for scanning and tight integration with Microsoft Office. Another is its scalability and platform agnosticism. A third differentiator is its answer to collaborative workspaces — a cross between document management and content management.
For simple, under-budget document management and collaboration, DocuShare's key competitive strength is its low cost and ease of deployment, use and administration.
: Low cost. Easy to use and deploy; a 10-20 minute tutorial is all any user needs to start creating and reviewing documents. Rights and permissions persist whether people are using a browser, an Office client or Outlook. Provides a simple collaboration workspace for projects and teams. Runs on Windows, Linux or Solaris. Weaknesses
: Reporting capabilities are basic; no integrated options for ERM/COLD or records management. Web content management features limited to static HTML. Price
: 10-seat system is $4,045; a 100-seat system is $9,995. A run-time license for Enterprise Workflow costs $20,000. The DocuShare Developer Environment is priced at $12,500 per year. Full Article
. Read about DocuShare