autonomy_logo_2009.jpg You could never accuse Autonomy (news, site) of letting the grass grow under its feet. Only a month after it announced it was buying CA’s (news, site) information governance business, it has closed the deal despite indications at the time that this would take some months. And it has already integrated its IDOL search platform into what was CA’s Message Manager.

Renamed the Autonomy Message Manager, it is now available for new and existing users for an additional cost, although what that cost has not been announced. The company is showcasing the speed of the integration as a taste of things to come with Records Manager.

It also means that following the integration, and with the new add-ons it comes with, users of the platform will have access to more than 400 connectors and over 1,000 file types, including text, audio and video, as well as advanced multilingual capabilities.

Autonomy’s Message Manager

The renamed Autonomy Message Manager is based around a unified content archive that captures electronic data from sources like email, messaging and attachments and enables users to index that data as well as apply retention polices and monitor correspondence for compliance.

Designed to enable companies to deal with reactive audit and e-Discovery requests features include:

  • Review supervision: Provides incoming and outgoing review of enterprise communications to ensure compliance.
  • Mailbox Management: Management of all incoming and outgoing mails with support for most email solutions including Exchange, Lotus and GroupWise.
  • PST/NSF Capture: Identifies and captures PST/NSF files on desktops across the enterprise and places them in archive.
  • SharePoint Support: Archives and searches files, calendars and tasks across SharePoint.
  • Advanced Retention Management: Automates the tracking of old content based on enterprise-set retention policies.
  • Records Management: Enables risk management for continuous compliance with integrated records management via Autonomy Records Manager.

Autonomy and Records Manager

This later point is important because the other part of the information governance deal with CA was the aquisition of CA Records Manager. While Message Manager captures and manages messages based on enterprise and regulatory needs, CA Records Manager provides federated and physical records management.

Apart from the fact that this records management software is also available in the CA Records Manager, it enables users to control all content across the system, and enables rapid and easy discovery of all documents regardless of where they are stored. Features include:

  • Automated rules for content and email declaration
  • Single e-Discovery interface and workflow for enterprise content
  • Federated search, e-Discovery and legal hold
  • Retention management for records and work in process documents (non-records)
  • Flexible time and event-based scheduling
  • Repository integrity checking
  • Circulation tracking

With the deal complete, staff currently working in those areas with CA joined Autonomy to provide sales and support to existing and future customers.

Future Steps?

For the future, it remains to be seen when, as opposed to if, Autonomy integrates IDOL into the newly acquired CA Records Management.

Given as well that Autonomy already has its own records management solution, once IDOL has been integrated, it would, for the outside, seem foolish not to join up the two products. This will be a difficult process though as CA RM will have to be integrated with WorkSite, Autonomy’s central library software for storing records, e-mail messages.

At the moment, once either CA RM or WorkSite is upgraded, a corresponding upgrade will have to happen in the other for compatibility and that won’t be sorted out all that quickly.