Data culling is a long, arduous and often very expensive task. But it has to be done, particularly so for companies with large eDiscovery or compliance responsibilities.
With this in mind, eMag Solutions, a Georgia-based data management and electronic discovery services provider, has just upgraded its hosted enterprise software suite.
eMag Vu v3.0 now comes with an enterprise scalable email, de-duplication, reconstitution and ingestion solution.
Email And File Ingestion
And eMag says that in testing the solution, it has been used to process single projects with more than 500 million e-mail messages and user files in a single day.
With a distributed architecture, it de-duplicates and processes huge collections of e-mail and user files in a very short period of time into archiving and legal review repositories.
Driven by relational databases, the distributed architecture shares the workload of very large projects for processing and significantly increases the speed of culling and ingestion functions.
The reconstitution function works by replacing unique emails and files back into mailboxes once the de-duplication process has been completed, or else they are ingested directly into the e-mail archive, document management platform or legal review platform.
With a built in ability to select a number of metadata fields, determined by the client or project requirements, it is able to de-duplicate at a global or administrator level.
Other features include:
- A new interface that allows users to select the level of de-duplication from custodian, global or aggressive
- Show files in their original formats
- Major enhancements to tagging and grouping features including: Built-in ability to identify and group documents under user defined criteria, Filing documents according to content, or tags and Customized groups, or tags
- Enhancements to reporting capabilities including: Reports analyzing media assets and catalogs, Tagging and group reports, Process status reports
File-level features also include the ability to suppress National Software Reference Library files that have been identified as irrelevant.
Speedy Ingestion Process
A further function that will cut the time needed to carry out the de-duplication process is the ingestion process, which takes all key email metadata and imports it into the database. This enables users to de-duplicate data in many different ways, many different times, without having to continuously re-ingest the data.
Each of the sub-processes are split into two so that they become distributed processes and all are initiated from a central console.
All suppressed duplicate files will remain available for export at the request of clients.
Enhanced Email Search
It also comes with enhanced index and metadata search abilities including:
- Boolean operators (. "AND," "OR," and "NOT")
- Ability to combine two or more searches, even with historical searches
- Search based around returned results from initial search
- E-Mail search capability including: From, to search: allowing user specify search on from, to, cc, and bcc custodian, Search through e-mail attachments, Customizable search criteria and Data filtering
eDiscovery In The Future
The majority of discoverable information produced by companies today is found in e-mail or other messaging formats. Recreating and establishing a chain of events or knowledge trails typically involves the examination of e-mail message content, metadata or attachments.
Earlier in the year, Craig Carpenter, Vice President of Marketing and General Counsel at Recommind predicted that ECMs would have to build eDiscovery solutions into their ECMs and would do so first by choosing to partner with an established eDiscovery partner in the short term.
For the long-term he said enterprise content management systems would build this functionality into their solutions more closely, through a combination of building, buying and partnering.
eMag has gone the ‘building’ route and in this solution developed a product that will greatly enhance their eDiscovery and compliance muscle.