IBM Records Manager Achieves DoD Certification

By Geoff Spick | Published May 19, 2009

IBM Records Manager gets DoD Certification If you want your products to be used by big government, then Department of Defense certification is a must. IBM (news, site) understands this well. They have just announced that their solution: Record Manager has just received its DoD Certification.

IBM is just one of the latest enterprise content management vendors to go for and achieve DoD 5015.2 V3 certification. Oracle and Open Text are two others who have made the list.

For the Record

IBM's Record Manager is one of the software giant's many compliance management applications. Now up to version 8.5, the latest edition adds performance improvements and features that meet the requirements for U.S. Standard DoD 5015.02 version 3.

Among the new features are support for:

WebSphere® Application Server 7.0
AIX 6.1
Windows Server 2008

Additional improvements include:

Audit entry archiving cleans your database while ensuring data integrity
Supersede views and customizable link labels specify link types and directions
Installation is easier and more automated
Classification guides automate component security settings
Record version retrieval ensures that users select the correct version for action

DoD Certification Requirements

Certification is required for all records management software that is used by the military, other federal agencies and by many commercial organizations including the National Archives and Records Administration.

To earn this certification, IBM Records Manager was able to demonstrate that it could meet a multitude of mandatory requirements in both classified and unclassified work environments.

The DoD standard document itself runs to a whopping 118 pages as a PDF, you can read it for yourself here. It requires applications to jump through some obvious hoops, such as "Allow only authorized individuals to move or delete records from a repository" and many technical hurdles such as including metadata to help resolve disclosure and dispute issue relating to Freedom of Information requests.

Records Manager is interoperable with a host of other IBM record packages including Content Manager Enterprise Edition, Document Manager and Content Collector.