In the Terminator series, the evil computer network Skynet leads the rise of machines in an effort to destroy humanity. Hopefully things won't go that far in a new report called The Rise of Information Governance, which tackles the often complex, confusing and confounding issues of information management and all that it encompasses.
The report, written by the 451 Group, attempts to define information governance, as well as examine the market dynamics and drivers, adoption trends and profiles of 15 vendors working towards information governance zen.
Among its findings, the study suggests that while IG is an emerging sector with new ways of organizing unstructured and semi-structured data, companies are wise to jump on the bandwagon as soon as possible or lest they are left to crumble in litigation purgatory.
Companies do not have the luxury of waiting around to see who does the best job or organizing their data and how. They must move quickly. Any action is better than inaction. Especially as past and emerging enterprise 2.0 technologies, which beg questions of efficient archival, become more viable and trusted solutions for business communications and marketing.
Let’s start with some of the basics when it comes to information governance:
- E-mail management: An effective e-communications management system is an essential element to any vendor platform. Be weary of those without.
- Time, cost and risk: Search and discovery efforts can be needlessly prolonged, if data is hard to find and not properly managed. eDiscovery is no longer a reactive response to litigation, but a proactive tool for preventing legal issues from arising.
- Educate and regulate: Just as IG is an emerging and thriving industry, regulatory standards and compliance policies are ever-changing. Take the time to learn more about management solutions as well as new statutes and standards.
Above all, while organizations can adapt to the changing ways of managing, storing and accessing information, no matter where it resides; the 451 Group concludes that those who show the most flexibility to adopting new strategies and tools will be better suited to survive and thrive.