Information management is going mobile with the Generis CARA v3.3 debut, and it's bringing voice recognition along for the ride.
We reviewed the Generis CARA document management system back in May and found it to perhaps be as capable as Documentum D2 in many cases. Particularly, we liked CARA's ability to work with Documentum, SharePoint, Alfresco or Oracle, and features like a browser-based interface and wide range of customizable widgets.
Mobility is Key for Knowledge Management
CARA v3.2 already supported mobile phone and tablet functionality, but now there is a specific app for Apple, Android, BlackBerry and Windows Phone 7 devices. This allows companies to make it even easier for workers to bring their own devices, and offers the kind of flexibility people need when collaborating and working on multiple documents. For managing content on the go, CARA 3.3 mobile apps can search repositories, view content, view and edit properties and download content to a device for offline viewing.
The CARA 3.3 mobile app extention is a supplement to the browser based mobile supported version.
While caution should still be used when downloading or even accessing remotely, this quick access version of CARA 3.3 will no doubt come in handy. Voice recognition is also now supported on the mobile version of CARA 3.3, but not in the specific app. When logged into the slimmed down mobile browser version of CARA 3.3, there's a microphone at the end of the text field. Press it, and enter text with your voice. The browser's spell check can even help with any mistakes.
Deeper Email Integration and Simpler Document Search
Juggling all those documents and tracking workflows should be a bit simpler with a couple of other useful features. The My WidgetSpace interface is a unique way to divide up desktop into document lists like Recent Items, Favorites and Workflow Inboxes in one, unified view.
Unified widget view for fast document retrieval.
For those not necessarily seeking inbox zero, email integration is streamlined for importing into CARA 3.3. Drag and drop emails into the system and view attachments either by opening the message or using the new Extract feature. Additionally, CARA 3.3 has a new user activity graphical output to monitor user levels. The results from this analytical tool can then be exported to Excel for advanced tracking.
As we said in our initial review, CARA could be a great alternative to Documentum D2 for some companies. Full demos are available from Generis, so feel free to tell us in the comments if you think your company could get a boost from CARA. Even if you're set with your document management setup, let us know what strengths or weaknesses you see in your current system.