It’s been a busy week in GRC. OpenText has released new application governance and archiving software, StoredIQ offers risk assessments of SharePoint environments, EMC and eMag partner to offer e-Discovery, and there’s research from Varonis on metadata and GFI on email archiving.
OpenText Offers Application Governance
From OpenText (news, site) this week we have the release of OpenText Application Governance & Archiving for Microsoft SharePoint 2010, a new software package that offers integrated end-to-end management of SharePoint 2010 sites and documents across an entire enterprise.
It hardly needs to be said how useful this could be given the number of enterprises that have taken the SharePoint 2010 route since its launch last May.
While there have been a number of complaints about different issues in the intervening months, one of the most often heard is the difficulty in enforcing compliance and archiving standards across SharePoint environments.
However, while it would be possible to argue that this has to do with the amount of data that is being stored in SharePoint and the way SharePoint is being used, the fact remains that many companies find information management in this respect very difficult.
Using this solution, though, OpenText says enterprises can take control over SharePoint sites to enforce broader compliance and archiving policies and help lower ongoing administration and storage costs.
Equally important, it also helps to improve user productivity by opening access to all enterprise content from within SharePoint, ultimately increasing the value of content by giving corporations a robust, well-managed long-term corporate memory.
Microsoft and OpenText have also joined forces to help companies enable an effective ECM-driven compliance framework, aggregate content within business context and more easily deploy SharePoint-based business applications with built-in compliance. More on this later.
EMC Partners with eMag for e-Discovery
Meanwhile, e-Discovery and data management vendor eMag (news, site) has just announced a partnership with that enables clients to use EMC’s (news, site) SourceOne eDiscovery -- Kazeon to collect, identify, preserve and process active and legacy archive data through a single platform -- either on site or in the cloud.
This new partnership extends eMag's service offerings to include 'behind the firewall' services including Early Case Assessment (ECA) from all data sources, such as file shares, desktops, laptops, Microsoft Exchange and SharePoint applications, IBM Lotus Domino and EMC Documentum.
This again attempts to deal with the huge amount of data sitting in repositories that is either playing no role in business because it can’t be found, or, even worse, is not being used because no one knows it’s actually there.
This new partnership specifically targets e-Discovery issues and offers a way to manage e-Discovery processing, respond to regulatory investigations and address compliance requests. The partnership also enables users to address early litigation review with options to use either eMag's facilities, or to address the issue on-premise.
StoredIQ Releases SharePoint Assessment
StoredIQ, has also turned its attention to SharePoint this week, only a few weeks after it extended its integration with SharePoint 2010 by adding user profiles and versioning.
This week it has announced the launch of its StoredIQ Risk Assessment Service for SharePoint that addresses the growing e-Discovery challenge associated with complex SharePoint environments, providing organizations with an information intelligence solution for mitigating legal risks.
According to StoredIQ (news, site) around 67% of the largest enterprises have now adopted SharePoint, which is being used as a dynamic social collaboration platform. However, traditional e-Discovery solutions have focused only on SharePoint document libraries and have failed to properly address the discovery complexities of the dynamic SharePoint environment.
StoredIQ’s Risk Assessment Service addresses this by automating the process of searching and analyzing data. StoredIQ provides a complete understanding of all data within SharePoint, including who the custodians are, and what data is responsive to a particular litigation matter.
StoredIQ’s solution also provides comprehensive analysis of SharePoint data in the wild. By analyzing the data where it natively resides, StoredIQ eliminates the need to move data to another environment, thereby saving time and cutting costs
Varonis Examines Metadata Frameworks
If you’ve ever wondered what is the most important element of information management is, data governance vendor Veronis (news, site) has just released the findings of new research, which identifies at least one element.
Obvious as it may be, IDC (news, site) outlines the emergence of metadata framework technology as a now critical component for managing and securing unstructured and semi-structured data within an organization.
The report, entitled Leveraging Metadata Framework Technology to Take Control of the Information Explosion highlights how the widespread use of collaborative content technologies is fueling the aggressive growth of unstructured and semi-structured data. While collaboration produces highly valuable information, it also introduces significant risk due to increasingly complex and dynamic access control requirements.
It concludes that organizations need a metadata framework technology in place that automates the process of dealing with all data related issues like, who, how and where users have access to enterprise data. If you want to find out more about this just click here. The paper is available online at the Veronis website.
GFI Identifies Email Archiving as a Problem
The figures show that 62.4% of SMBs do not currently use an email archiving solution -- opening the door to a host of issues including: limited email backup and restore, which could lead to data loss; an inability to search for pertinent messages in the event of an audit or e-Discovery request -- which could result in costly compliance violations or legal suits; strain on Exchange servers; and storage problems.
The survey also revealed that greater than 38% of the 202 businesses polled do not have an archiving or backup solution of any kind in place. However, 31% of respondents did say they would consider a hosted approach to email archiving.