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Think for a minute about how your company manages its email. How confident are you that it’s as secure as it needs to be? You’re not alone. According to Oasys Limited’s September 2011 Business Behavior & Email Management Project in which they surveyed 1,237 employees across a variety of disciplines, 96% of employees believe their companies face some level of legal risk associated with poor email management. Twenty percent said that their company faces “High Risk.”

Time for Email Management

A disorganized email system can be expensive for companies. Not being able to produce specific emails for litigation can result in hefty fines, not to mention headaches.

The survey revealed that more than a third of business professionals are losing up to two hours or more every day searching for emails. Such delays are indicative of a much bigger issue -- that poor email management can create big problems during the e-Discovery process, especially when under tight deadlines.

With the volume of email set to increase, the problem is projected to get much worse. Oasys’ survey cited concerns raised in a recent report by The Radicati Group, a technology market research firm. Their report shows that the number of email users is estimated to rise to 1.9 billion by 2013, and many companies have still failed to implement effective solutions to handle the constantly increasing volumes.

Too Much Email? Don't Delete it, Manage it!

Most companies aren’t prepared to handle more data, and with many emerging technologies to manage, organizations think imposing inbox size limits on the individual users is an easy way to stem the flow, if only temporarily. However, such efforts are merely band-aids and actually contribute to the problem of misplaced email.

So what happens when there is too much data and not an effective way to manage it all? It gets deleted. Because so many respondents indicated that they spend too much time looking for emails, an overwhelming majority (87.9%) admitted to having deleted important emails due to inbox size limits.

To help companies adapt to the challenges posed by this increasing volume of email, Oasys is educating the enterprise and small businesses on the need to implement sensible and structured solutions. 

If anything, Oasys’ survey should motivate companies to take a closer look at the current state of email management.