Earlier this year, Science Express published researchers’ calculations of the world's total technological capacity in an effort to determine how much information humankind is able to store, communicate and compute. What they found indicated that humankind is able to store at least 295 exabytes of information. It’s unclear how much of that information accounts for redundancy or duplication, however.

Managing Data for Humankind, er, the Enterprise

There’s no doubt, 295 exabytes is a lot of information. So why do we expect that we can manage it all, or at least what belongs to our organization, effectively and efficiently? Try as we might, though, purging information isn’t the solution, as most of it doesn’t exactly disappear -- it’s archived or kept for disaster recovery. As well, developing processes to manage it only go so far, even when they’re automated.

What makes managing corporate data so complicated? For answers, we turned to Jim McGann, vice president of marketing at Index Engines, for some guidance. As you know, Index Engines is one of the leaders in enterprise discovery solutions, working to help companies organize enterprise data assets, to make them accessible, searchable and easier to manage.

CMSWire: What are three things every company should know about managing corporate data?

Jim McGann: Know what you have, know where it is and don't save everything. Let me explain.