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Latest Records Management News & Articles

Records Management in Law Firms: Face the Future

Records and Information Governance are perhaps the most important staff side functions in the modern day law firm. Yet many Records and Information Governance professionals think we are one step away from obscurity and irrelevance.

Why the divergent views?

3 Vendors that Make Information Governance Cool

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For passing the buck, there's nothing quite like information governance. It's an IT space in which everyone gets to blame everyone else and no one has to take responsibility for errors. The heart of the problem, Gartner says, is that it is difficult to measure and locate accountability and responsibility. 

But this traditional view of governance is changing. As organizations digitize their customer relationships, the way information is synchronized and shared with trading partners is becoming a core business responsibility. 

And these three vendors excel.

EMC's InfoArchive Paves the Way to the 3rd Platform #MMTM14

Enterprises of every kind and every size are drowning in data. And that’s not only because it’s being created at record rates by points and clicks, likes and tweets,  not to mention the Internet of Things.

There’s also content and other kinds of information that’s not being used at the moment, but can’t be trashed because of regulatory requirements. It might be needed later and, heck, someday it could even turn out to be golden.

Needless to say, keeping everything where it is has associated costs — production systems become unnecessarily taxed by inactive data, backups become more burdensome, decommissioned apps remain on standby for compliance reasons and the mere thought of moving to another platform and taking it all somewhere else, in its current format, becomes both daunting and impractical.

Structured data, unstructured content, print streams, xml from all kinds of applications, at scale, from across the enterprise. Today’s problems can’t be solved with yesterday’s tools. 

EMC IIG's 3rd Platform Journey Begins #MMTM14

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Sure, computing’s 3rd platform has plenty of appeal, but that doesn’t mean enterprises are trekking to it yet. After all, most of today’s businesses run on the 2nd platform and they’re quite happy there — or at least they can’t justify a move at the moment

But some problems and business processes can’t wait. They cry out for new ways of getting things done. And when EMC’s Information Intelligence Group President Rick Devenuti and his team see a customer with a problem, they help solve it. When they see many customers with the same problem, they build a solution.

Such was the impetus behind EMC’s Supplier Exchange. It connects information to work in a way that only the cloud can.

Clean Up SharePoint Legacy Content

Cleaning Up SharePoint Legacy ContentThe idea of cleaning up legacy SharePoint content is daunting. Organizations often place cleanup under the “Nice to Do” column as opposed to the “Must Do” column.

Why not leverage in-house resources? Legacy SharePoint cleanup is a perfect task for the Records Management (RM) department. Reviewing data and applying retention to it are two of our key responsibilities. 

OpenText Jumps on Open Data Bandwagon #ODD2014

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OpenText is not in the habit of giving away money. Neither is the Canadian government. However, in recent weeks, each has given $3 million to the newly formed Open Data Institute in Canada.

But open data is not a Canadian initiative, it is a global movement that is creeping into businesses everywhere — and the focus of an International Open Data Day tomorrow.

What the NSA Can Teach Us about Finding Documents: 6 Tips on Metadata

NSAmetadata.jpgHow come the NSA knows who I spoke to last Nov. 10 at 11 a.m. and for how long, yet I can’t find the phone number of a colleague I called last night?

It’s simple — metadata.

Fenestrae Offers New Way to Scan, Share, Edit Docs in Google Drive

Google Drive Supports Scanning in of Documents with Udocx Integration

Document digitization specialist Fenestrae has rolled out a Google Drive integration with its Udocx document scanning technology. The cloud-based document capture and processing service lets users scan, share and edit paper documents with the increasingly popular Google Apps for Business.

Metadata Solves Your SharePoint Content Management Problems

Information Management, Metadata Solves Your SharePoint Content Management ProblemsIn the midst of all this wonderful discussion about information governance and records management in 2018, we shouldn’t forget a simple rule: the work still needs to be done.  

How to Get from 1998 Style Records Management to Information Governance for 2018

Information Management, How to Get From 1998-Style Records Management to 2018-Style Information GovernanceAre you still struggling with the records management problems of 1998? You're not alone.

Information Governance + Managing Uncertainty: Records are Your Organization's Signal

Information Management, Records are Your Organization's Signal: Information Governance and Managing Uncertainty“Information is no longer a scarce commodity; we have more of it than we know what to do with. But relatively little of it is useful. We think we want information when we really want knowledge.”  — Nate Silver, "The Signal and the Noise: Why So Many Predictions Fail — But Some Don’t."

The Problem with Leveraging SharePoint Records Management Services in Office 365

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Where does Records Management fit in in Office 365?

This Information Governance Thing May Have Some Legs #informationgovernance

Information Management,This Information Governance Thing May Have Some Legs #informationgovernanceWill the adoption of “information governance” backfire on records and information managers?

Thinking Beyond the Box: How Military Archivists are Meeting 21st Century Challenges #saa13

The educational sessions of the Joint Annual Meeting of the Council of State Archivists and the Society of American Archivists concluded at the Hilton Riverside in New Orleans, Louisiana on Saturday, August 17, 2013. This session addressed military archives best practice in the 21st century.

State Archives Reboot: The State Electronic Records Initiative #saa13

The educational sessions of the Joint Annual Meeting of the Council of State Archivists and the Society of American Archivists concluded at the Hilton Riverside in New Orleans, Louisiana on Saturday, August 17, 2013. This session took a look at the electronic records initiative for every US state and territory.

Digital Preservation, Records Management in the Cloud: Challenges & Opportunities (#saa13)

Information Management, Digital Preservation and Records Management in the Cloud: Challenges and Opportunities (#saa13)The educational sessions of the Joint Annual Meeting of the Council of State Archivists and the Society of American Archivists continued today at the Hilton Riverside in New Orleans, Louisiana.

Create Salesforce Leads from Business Cards with FullContact App

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Business card reader FullContact has an updated take on the popular task of quickly uploading contact information, and it even has direct integration with Salesforce.

An Electronic Records Management Journal: Confusing Motion with Action

Electronic Records Management JournalIt doesn't matter if your industry is highly regulated or not. The Electronic Records Management System (ERMS) implementation is a privilege, not a right. You mustn't take the opportunity for granted.

Say It Ain't So, Joe: You Can't Do Records Management in SharePoint

A sober response to a sensational post.

How to Develop and Implement Your Discovery Readiness Program

It all starts with a “discovery program framework” — which is just a glorified checklist. But it’s proven to be one heck of a useful checklist for those organizations who are addressing litigation readiness, compliance and e-Discovery.

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