Andrew Carnegie believed that the only irreplaceable capital an organization possesses is the knowledge and ability of its people, and that the productivity of that capital depends on how effectively people share their competence with those who can use it. If this was true a hundred years ago, it must be even truer today as organizations face an increasing pace of change and are becoming more knowledge-intense, relying on a core of highly collaborative and specialized knowledge workers who are geographically dispersed.
Today, the only feasible way for employees to share their competence efficiently with their colleagues is often to share it with digital means. This applies not only to competence but also ideas, experiences and any information we need to make the right decisions Although there are many ways to share information digitally in efficient and effective ways today, as is proved daily on the social web, many of the new technologies and practices have remained fairly unexploited. This suggests that many organizations are still ignorant about the importance of sharing and its impact on their performance.
When Sharing is Hard People Find Workarounds
When it is hard to share information, people are less likely to do so. Many ask themselves why they should make the extra effort required to share their information if they don't see a clear personal benefit. When it is hard to share information, people also tend to find workarounds that make the effort as low as possible when they really need to share something. That’s typically why people are sharing confidential information via email, USB sticks and external web services, or why they keep such information in places where it is easily accessible but not very secure.
A common reaction to this from IT departments is to do what they can to make people stop using these workarounds. Few take the opposite approach; trying to make secure sharing easy. This is rather strange, especially considering that sharing information is essentially about enabling better decision-making. When you have timely access to all the information you need, you also have the ammunition to make the right decisions at the right point in time. Sharing must of course be done in a secure way, but never so secure that sharing doesn’t take place or that people find themselves forced to revert to less secure ways of sharing. So why isn’t sharing made easier? Why aren’t our digital work environments more open and transparent than they are?
We Underestimate the Risks of Closed Systems
I believe the reason for this can be found in David Weinberger’s live blogging notes from a conference session in 2008 where he quotes James Boyle, chairman of Creative Commons and professor of law at Duke: