It’s hard to count how many file transfer or sync applications there are on the market at the moment. Even still, SpringCM has announced the release of another one. The differentiator here, SpringCM CEO Chris Junker told CMSWire, is that this is truly a business application.
Of course, depending on who you talk to, all applications are for businesses and can be used by business people. This one, however, is designed specifically with file sharing and collaboration across the enterprise and across enterprise groups in mind.
Both Junker and Roger Bottum, VP of Marketing at SpringCM who showed us around BusinessSync before the official release, are at pains to stress that unlike Dropbox or Box, this is for sharing, syncing and collaborating across teams, as opposed to individuals.
SpringCM’s Folders Syncing
This is enabled by one of the really impressive features with the release, which is the level of control that can be applied to the syncing feature.
If, for example, if certain elements of a folder need to be synced with someone else, or with another device, it is possible to limit the number of subfolders, or even files that will be synced during that process.
What this means is that when users or teams are syncing information, administrators or management can decide what file can and can’t be synced and what can or can’t be done with those files once they have been synced with the targeted device.
This includes limitations on the editing of files, their deletion or even limiting who can view the files. The result, they say, is a safer method to sync and share files with teams.
Personal file sharing services typically take an all-or-nothing approach to syncing; ignoring the different ways businesses think about their documents … SpringCM Business Sync allows corporations to more freely share information because they control who has access and what they are able to do with the documents. Imagine how liberating it will be for businesses when they don't have to worry about a file being accidently edited, moved, overwritten or deleted,” said Christopher Junker, CEO, SpringCM.
SpringCM’s Deep Syncing
In fact the level to which content administrators can decide to what level content will be synced goes even deeper than restrictions at folder level. The restrictions can also be applied to attributes that go even beyond files. That functionality includes:
- Restricting syncing even by the type of document that users are dealing with. This can include restrictions around contracts, letters or can be restricted depending on whether the content is classified as confidential or not confidential. It can also be restricted by date.
- Even after the content has been synced, enterprises still retain the ability to remotely delete all copies of the synced content as well copies of specific documents.
- Problems with file deletion in a targeted sync location no longer exist
- A guided resolution feature for teams working on the same file means that notifications of any issues around that file will be sent to all team.
- Updated content can be delivered to specific groups.
BusinessSync can also enable approval workflow and business process and will alert teams through email or Chatter that processes have been initiated. Users in the process or workflow can then decide who has access to a specific document, create project spaces, assign tasks and update their ERP or CRM application.
The new BusinessSync is available as part of the SpringCM business content management cloud service and is available as of today.