Document management is slowly but surely embracing digital transformation.
This week Sydney, Australia-based DocsCorp announced the integration of its contentCrawler with NetDcouments document and email management service. Running on Microsoft Azure, contentCrawler is an integrated analysis, processing and reporting framework that intelligently assesses documents in document management systems for bulk processing.
NetDocuments, based in Salt Lake City, provides enterprise-level security, mobility, disaster recovery and collaboration solutions for organizations in verticals with high data security requirements including law and finance.
Both contentCrawler (via Azure) and NetDocuments are cloud-based solutions and provide enterprises with agile document access and management that is fast and secured through the cloud as the files are never downloaded onto local drives, or machines.
Preconfigured and ready to run in Audit mode, contentCrawler provides insight into how much non-searchable content exists in an organizations NetDocuments cabinets.
Why does NetDocuments need contentCrawler? Digital transformation is generating higher volumes of image-based files as a result of scanning processes. As a result, they cannot be fully searched by traditional document management systems.
But contentCrawler converts these image-based documents to text-searchable PDFs, which can then be indexed by NetDocuments for improved searchability.
By finding non-searchable documents such as .tiff and scanned PDF files in NetDocuments, contentCrawler ensures all documents are 100 percent searchable and retrievable, even when attached to email messages.
Foxit Buys Debenu’s PDF Tech
Fremont, Calif.-based Foxit, a freemium PDF tool that can create, view, edit, digitally sign and print PDF files, just bought Debenu, a provider of software and end-user solutions for the global PDF market.
Debenu CEO Karl De Abrew was also a founder of Nitro.
With Debenu, Foxit has bought strong technical expertise in specific business verticals, including pharmaceuticals, healthcare, banking and government.
The team will play a leading role in managing Foxit's fast-growing SDK (Software Development Kit) business at a time when Foxit is preparing its next release.
"PDF is a vital and ubiquitous standard for digital documents. Yet,there is much to be done to advance the technology for today's and tomorrow's increasingly connected and data-driven world,” Eugene Xiong, Foxit's founder said in a statement.
Debenu is the latest in a series of PDF-industry acquisitions Foxit has made over the past two years. Last October, it bought Germany-based LuraTech Imaging, a provider of scalable PDF software solutions for server-side document conversion. In 2014, it bought Dataintro in Spain, which provides 2D barcode generation technology for PDF forms.
The PDF marketplace is becoming increasingly sophisticated with solutions for not only converting paper to searchable PDF files and basic PDF manipulation and viewing, but also making sense of content in PDF files and integrating that content into digital workflows. Foxit aims to become one of the top vendors in the space, if not the top vendor.
Optimizing OneDrive Sharing
Microsoft continues to tinker with OneDrive to make content and documents sharing across the web easier.
In a blog post about the release, Microsoft’s Omar Shahine wrote: “We recently took a closer look at how people are sharing via OneDrive, and today we’re launching a new experience that will make it even easier to work on a document together or share a new photo album.”
Before this, when you needed to share with other people, users were offered two choices including “Invite people” and “Get a link.”
When users selected “Get a link,” they were offered a number of ways to customize that link and restrict access. This resulted in a lot of confusion and broken links, according to Microsoft.
Now, the sharing experience is easier with new ‘buttons,’ terms that are more understandable and a presentation that is optimized for the most common use cases.
eSign Genie’s API Opens-Up E-Signature
Over the past few years e-signatures have become increasingly important.
Leaving aside concerns about security and the legal validity of e-signatures, one of the other hindrances to adoption has been usability.
In particular, adoption has been hindered by the fact that to use e-signature applications, users have to exit the business application they are working in, open the e-signature application to sign off on whatever document needs to be signed, then migrate the document back to the business application to continue working.
Now, eSign Genie, a Software-as-a-Service (SaaS) company, has come up with a solution. Its e-signature API facilitates e-signing from within other software providers’ applications.
With this new API , users of other software applications only have to click on a button to e-sign documents without having to sign in to eSign Genie.
Other companies can use the eSign Genie platform to extend their application’s capability and bring electronic signature within their own application or website.
Google Protects Documents
Finally this week, Google continues its efforts to make its products more transparent with the release of its inaugural HTTPS report. HTTPS is a protocol for secure communication. According to Google:
- 77 percent of its sites now encrypt data
- 100 percent of data sent via HTTPS for Gmail is encrypted
- 83 percent of data is sent via HTTPS for Maps
- 77 percent of data is sent via HTTPS for ads
- 60 percent of data is sent via HTTPS for Google News
- 58 percent of data is sent via HTTPS for Google Finance
"We're making positive strides, but we still have a ways to go," a Google blog post noted.
The report also looks at looks at the top 100 non-Google sites on the Internet, and shows that a majority of them aren’t using HTTPS.