Dod 5015 News & Articles

What’s the government’s excuse now? That’s the question that will be on the minds of many at Alfresco, now that it’s official. Alfresco has achieved DoD 5015.2 certification -- the first open source Enterprise CMS to do so.

The fanfare isn’t so much that Alfresco is the first, (although congrats, anyway!) but rather that after delivering what the G-Men said they wanted, it's time for the government types to start buying in.

Open Source is in Favor

The open source movement has gained considerable momentum in recent years and especially since the Obama Administration came to power. But Alfresco’s Chairman and CTO, John Newton, assures us that’s not what drove their ambition, and further that they've been working on this for quite some time (there are, one might note, Alfresco Records Management tutorials on YouTube dating from April 2008).

But are there any G-Men lined up at their door now since the certification was posted publicly? While no  one on the Alfresco team would say for sure, it is understood that three of the government’s largest agencies have shown interest. And let’s not forget about the non-government workers -- rumor has it that they were slobbering over it at the recent ARMA conference.

On First Blush They Are Looking Good

The beauty of the DoD certification is that everyone is covered, and gets to share in the fun. For many, the DoD certification is standard checkbox when evaluating candidate records management solutions.

Thanks to Carlos Miguens, Alfresco's global training director, (and all around project manager guru for the DoD certification initiative), CMSWire was treated to a demo of the certified solution. And we can confidently say that it’s going to be hard to resist the temptation to go open source.

Alfresco Records Management - The File Plan

Bundled with Community and Enterprise Versions

Their Records Management Module was introduced with Alfresco Community 3.2 -- so it's available both in the free community product and in the non-free enterprise version -- and is built on the Alfresco Share/Surf platform. It sports the following components:

• a Forms system
• metadata management
• lifecycle management
• open import/export capabilities
• enhanced auditing
• improved workflow controls

With its simple but sophisticated UI and automated controls that let administrators set permissions, disposition and access across a single scalable repository, we reckon users will be able to effectively save time and cut costs.

Alfresco Records Management -- Record (Document) Preview with Metadata

By enhancing the already sleek tools offered in Alfresco Community 3.2, the government-certified version is simple enough for novice records managers, yet powerful enough for the most savvy (hint, hint US Archives).

But will this be incentive enough to entice the government to address what some have called the massive hemorrhaging of the US government's electronic history? Here's three cheers to the records managers who say, "Yes we can!"

Note: If you want to learn more about Aflresco Records Management, you can tune into the company's upcoming webinar on Alfresco Records Management, running on October 29th at 11am Eastern time.

One increasingly important aspect of modern document management and enterprise content management software is effective records management. Properly defined, records management is the collection, classification and planned retention or destruction of an organization's information.

Unfortunately, records management tends more often to be two things: not clearly understood and not properly implemented. Faced with increased regulations and the fear of legal action, organizations are working towards doing it better.

The Alfresco team has their eye on this ball. Their Records Management Module was introduced with Alfresco Community 3.2 and is built on the Alfresco Share/Surf platform. It sports the following components:

• a Forms system
• metadata management
• lifecycle management
• open import/export capabilities
• enhanced auditing
• improved workflow controls

Kicking off their awareness campaign, Alfresco is endeavoring to educate potential customers. They are holding a best practices webinar on October 29th at 11 am Eastern time. The event is entitled How to drive an effective Governance, Retention and Compliance strategy with Open Source.

The live webinar will:

1. Review the business requirements of Records Management, as part of a Governance, Retention and Compliance (GRC) strategy
2. Explore the focus of the different international and regional standards (including ISO 15489:2001, DoD 5015.2 and Moreq2)
3. Discuss the specific steps a company looking to drive a records management strategy should take

Alfresco's Records Management Module is the first open source software to achieve U.S. Department of Defense (DoD) 5015.02 standard certification. The DoD 5015.02 certification means that Alfresco's solution has passed mandatory operational, legislative and regulatory requirements for records management in government.

Want to know how effective your current records management strategy is? This webinar will help you out. you can register here.

Hey it’s only Tuesday and lo, it’s been quite the week for records management news. Today is Meridio’s turn. This multi-national provider of integrated enterprise documents and records management (eDRM) systems for Microsoft SharePoint and Exchange platforms, have updated their core enterprise offering. Meridio 5.0 SR1 is a feature and usability update based on early user feedback.

Of late there’s been more records management and eDiscovery announcements than fitful man can shake a stick at. Open Text takes the scoop of the day, delivering good news for themselves, governance, risk, and compliance (GRC) managers, and Microsoft.

Come early March the company will have achieved the first U.S. Department of Defense (DoD) 5015.2 certification for records management of Microsoft Office SharePoint Server (MOSS) 2007 business data.