Aiim News & Analysis
| Tuesday Sep 16, 2014
We're gradually reaching a solid understanding of the state of enterprise search. Findwise started its Findability Survey in 2010 and the 2014 report will have been released by the time you read this. AIIM released its first survey for search implementation today. And while hurdles remain, search's prospects in the enterprise are finally looking up.
| Thursday Aug 7, 2014
Even after all the years of document and enterprise content management, enterprises are still buckling under the stress of trying to manage even their basic structured data. We saw yesterday, for example, in new research from Docurated, that 68 percent of organizations have five or more repositories.
We also saw that despite the rise of cloud computing and storage, the majority of content is being kept on premises and that workers spend up to nine hours per week just finding documents.
| Wednesday Aug 6, 2014
There’s no getting away from document management chaos. Even with the development of file sharing technology, cloud computing and agile document management, workers are still drowning in sea of untraceable and hard to track documents.
In fact, according to recent research from document management vendor Docurated, the average sales or marketing professional is spending up to nine hours every week just looking for documents as they wrestle with legacy and contemporary file system architectures that haven’t been overhauled in years.
| Thursday Jul 24, 2014
Even with the vacations, there is still some notable news in the document management space — and not all of it is good.
Docurated this week discovered that enterprises are still drowning in content and documents despite the large number of vendors that have introduced apps to manage both.
And both Kodak and Parascript released or upgraded new capture solutions and M-Files upgraded its mobile apps.
| Thursday May 29, 2014
Whatever you think of US National Security Agency leakerEdward Snowden, you have to concede he has done a lot for information governance (IG). He didn't build the ultimate IG technology.
But his behavior over the past 12 months have forced a large number of organizations to sit down and ask themselves, "What if?"
What if your information is not governed properly?
New research from AIIM shows only 10 percent of organizations have an effective IG policy in place, while 21 percent have polices that are mostly ignored. Most of the rest consider IG a work in progress.
| Thursday Apr 24, 2014
Nearly 30 percent of organizations are still using SharePoint 2007, only 34 percent of organizations have turned to Office 365 and very few organizations have information governance strategies in place around their SharePoint environments. Those are just some of the research findings from semantic search provider Concept Searching.
The focus of the report was on the use or lack of use of metadata in SharePoint data management. But it also highlighted some interesting future projects for SharePoint-centric enterprises, including migration to newer editions of SharePoint and even the deployment of text analytics with SharePoint environments of the future.
| Wednesday Mar 26, 2014
Most organizations see collaboration as crucial to their success, but nearly two-thirds of those organizations feel confused about the dovetailing of collaboration and social tools.
And while document and content sharing outside the firewall is considered a necessary evil, many onsite systems have been secured against access to outside systems, forcing business workers to rely on unsecured file sharing systems.
These results and more from recent AIIM research points to a C-Suite that favors collaboration, but puts many obstacles in the way to achieving it.
| Thursday Mar 13, 2014
Many businesses claim they have been busy over the past two years developing and implementing records and information management strategies. But scratch the surface and you find many of those strategies aren't especially effective.
Blame a lack of employee engagement, a lack of commitment at the management level and the absence of meaningful ways to measure the strengths and weaknesses of these efforts.
| Tuesday Feb 18, 2014
DocuSign is bringing its electronic signature apps to Office 365. While it’s not a game-changer for Microsoft given Office 365’s traction in the enterprise, it will likely create heightened interest among businesses that might normally have an aversion to cloud computing.
Most business deals that are done through the cloud also need to be signed off with an e-signature cloud application like DocuSign or Adobe’s EchoSign app for Reader — a fact often overlooked.
| Monday Dec 30, 2013
Looking back over the year in document management, one thing stands out. And that is that organizations still appear to be struggling under the weight of paper despite developments in enterprise technologies that should make managing all that information a lot easier.
In fact, the view from December 2013 is much the same as the view was in December 2012, with some subtle but notable changes. The first of those changes is the growing importance of mobile, while the second is the demand for agile products that can respond to changing market conditions quickly.
| Wednesday Sep 18, 2013
The AIIM report on SharePoint 2013 sings a familiar tune: people have security concerns with SharePoint in the cloud; people consider SharePoint as a platform for building a comprehensive content management system and records management system; Microsoft’s three-year upgrade cycle has caused many companies to have multiple versions of SharePoint which has added IT support issues.
We know some are not happy with SharePoint, and AIIM reported this last year, too.
So the question remains -- what to do about these concerns?
| Monday Aug 5, 2013
Despite the growing number of technologies that facilitate easy, secure document capture using centralized, disparate and even mobile devices, the move towards the paperless office and processes is tediously slow. According to new research from AIIM, only 5% of the processes that could feasibly cut paper out of the workflow in paper-intensive organizations have been put in place.
| Tuesday May 28, 2013
The Enterprise Content Management (ECM) space is shifting again. Research just published by AIIM shows that enterprises are still looking for a one-system-fits-all approach, even if the evidence shows that information consumers are accessing data in numerous ways that traditional ECM deployments are finding difficult to cope with. Content chaos, it seems, still haunts enterprises.
| Tuesday Mar 26, 2013
The paperless office appears further away than ever before. According to recent research from AIIM we are using more paper records than ever before, there are still significant problems capturing and storing information for records and, even worse, senior management is sticking its head in the sand and ignoring the inherent risks in these practices.
| Friday Feb 15, 2013
We talk often about big data and big data technologies. However, in all the discussion around the best deployments and the best enterprise strategies, the human element in the equation is often overlooked. In the introduction to the AIIM Executive Leadership Council’s examination of this problem, John Mancini and Thorton May argue that this needs to be addressed in order for enterprises to achieve an acceptable level of ROI with their big data deployments.