Dms News & Articles

With the growing importance of compliance and eDiscovery issues for many companies, it might be time to consider deploying a records management system. Chances are that your company already uses some kind of document management system. The question is, will your document management system also support records management?

At the core of this question is what is the differences between document management and records management. Let's examine six differences.

Only six weeks after receiving one of BERTL’s Best Awards 2009 for its KYOcapture document management product, Kyocera Mita America has announced the upgrade to version 5.0.

KYOcapture comes in two versions, the use of which will depend on the size of the users business. KYOCapture Express is a simplified document capture workflow solution designed for small to medium sized business, while KYOcapture Workflow a comprehensive document capture workflow solution for enterprises.

KYOcapture is said to be scalabe, flexibile and capable of streamlining document capture and workflow activities through a new, customizable interface.

Amongst the other new features are:

• Improved bi-directional search functionality
• SSL encryption and user authentication
• Easy connectivity with other DMS
• Long-term after sales contracts

The new version works in conjunction with Kyocera’s black and white, and color MFPs. It should also allow users ingest just about any document you can think of and direct it into virtually any document management system.

But then don’t they all do that? What’s more, in this case, there is no pricing available that might push the perspective buyer in their direction, rather than in the direction of one their gazillion competitors.

If we sound less than enthusiastic about it, its probably because Kyocera is not really selling itself very well. It's not that we don’t believe there might be something about v5.0 that’s special, they are just not saying what it is. And saying you have won a 2009 BERTL's Best Award is not enough to sell it. To give the product a try, download a trial version of KYOcapture 5.0 here.

Xythos have announced three significant updates today. Their SaaS document management workhorse, Xythos on Demand, has been reshod; while impending updates for Digital Locker and document manager Enterprise Document Management Suite have also been announced.

Cape-Town vendor Knowledge Tree has just released KnowledgeTreeLive, which offers users document management in a web browser on an on-demand basis.

Percussion, a Web CMS developer perhaps best known for its show-stopping product Rhythmyx, has announced the culmination of a partnership with NavigationArts.

NavigationArts is a Web consultancy that specializes in client-side design and development.

There is a new player in the document management game, and it goes by the name of Ademero, Inc. The latest release of its document management solution (DMS), Content Central version 3.5, intends to simplify the process of document capture, retrieval, and management.

Seeking to add panache to the seemingly slow world of document management, Xythos has just updated Xythos on Demand 1.6, a SaaS document management service.

Search vendor Mondosoft announced the release of Ontolica Search version 3.1 for Microsoft Office Sharepoint Server (MOSS) 2007. While the 3.0 release, covered here in May, had people on the edge of their seats, the 3.1 version is less dramatic and yet no slouch — offering a number of helpful new features.

Vignette, the firm responsible for refining Web Content Management for some of the world’s largest organizations, has announced the availability of the Vignette Digital Services Hub, a new technology aimed to tame the management and distribution of rich multimedia.

Canon, a familiar word in the digital imaging space, has joined forces with New Hampshire-based eCopy to bring enterprise document management to Canon India. The eCopy ShareScan Open Platform enables users to extend the capabilities of Canon’s black and white or color digital multi-functional devices. With eCopy the devices can act as a bridge, converting volumes of paper to high-resolution electronic copies — bridging document workflows and creating integration points with back office systems.

Fresh from this month’s launch of a UK-based operation, Ektron’s expansion continues into the southern hemisphere with the opening of new offices in Sydney, Australia. Ektron has chosen Sydney’s business hotbed, Norwest Business Park, as the location for their Asian-Pacific presence.

As Microsoft Office SharePoint Server 2007 (MOSS) continues to gain momentum in the content management space, a growing crowd of vendors is flocking to wire their products to MOSS or paper over its rough edges with MOSS-trimming programs.

In a bid to secure corporate information subject to regulatory compliance, enterprises the world over are questioning the effectiveness of traditional centralized records management solutions. The problem lies not as much with the technical workings as it does with the social aspects of the solution. The simple fact is that users often omit the step of actually shuffling documents off to a centralized server. For most people, this extra task is nothing more than a time consuming chore. Vendors who recognize and address this problem are bubbling to the top, and with good reason.

KnowledgeTree has updated their KnowledgeTree Document Management System to version 3.4 — a more powerful take on its existing low-cost alternative to typical document management solutions. The main differences lie in a gaggle of Web 2.0 features — which have become darn near required for any sort of legitimacy these days: tagging, tag clouds, and XML data feeds.

Ektron's been running at a fast pace lately. Keeping the momentum, today they've announced their latest off the shelf product, the DMS 400 mid-level document management system.

"Ektron blazed new trails with our Web CMS and will so the same with our DMS," says Bill Rogers, Ektron's CEO.