Document Managment News & Articles

Connecticut-based Square 9 Softworks (news, site)  has announced that it has upgraded the image capture function in the recently released v2.3 of its SmartSearch Content Management Suite. With the promise that there is a whole pile of improvements coming in 2010, the company says the current upgrade is in direct response to requests from its client base.

Corporate intranets present a unique set of challenges for web applications. Intranets have to balance a number of utilitarian demands -- single sign on, search, easy content management and flexible integration -- with increasing demands to provide the kind of user experience offered by social networks, and rich media portals.

An intranet is no use if it's uninspiring or difficult to use. This is where Drupal and Alfresco -- working together -- come in handy.

It’s a really good question. When you have so many different departments involved in setting system requirements, how easy is it to make sure everyone comes out with the same understanding of what the system should actually do? All too often, team members from IT, legal, HR, finance, Records Management and others, come away with different expectations.

So, the even better question that the speaker at the ARMA International Conference explored was "What can we do to make sure we have the same expectations of what the project will deliver?"

One increasingly important aspect of modern document management and enterprise content management software is effective records management. Properly defined, records management is the collection, classification and planned retention or destruction of an organization's information.

Unfortunately, records management tends more often to be two things: not clearly understood and not properly implemented. Faced with increased regulations and the fear of legal action, organizations are working towards doing it better.

The Alfresco team has their eye on this ball. Their Records Management Module was introduced with Alfresco Community 3.2 and is built on the Alfresco Share/Surf platform. It sports the following components:

• a Forms system
• metadata management
• lifecycle management
• open import/export capabilities
• enhanced auditing
• improved workflow controls

Kicking off their awareness campaign, Alfresco is endeavoring to educate potential customers. They are holding a best practices webinar on October 29th at 11 am Eastern time. The event is entitled How to drive an effective Governance, Retention and Compliance strategy with Open Source.

The live webinar will:

1. Review the business requirements of Records Management, as part of a Governance, Retention and Compliance (GRC) strategy
2. Explore the focus of the different international and regional standards (including ISO 15489:2001, DoD 5015.2 and Moreq2)
3. Discuss the specific steps a company looking to drive a records management strategy should take

Alfresco's Records Management Module is the first open source software to achieve U.S. Department of Defense (DoD) 5015.02 standard certification. The DoD 5015.02 certification means that Alfresco's solution has passed mandatory operational, legislative and regulatory requirements for records management in government.

Want to know how effective your current records management strategy is? This webinar will help you out. you can register here.

eCopy (news, site) has released a new solution today that should help improve your productivity when working with a mix of electronic and paper-based information. The solution, called eCopy PaperWorks, lets you scan your paper documents and then merge electronic documents into a single PDF. And that's only the beginning.

Going green seems an integral part of content management systems, but when you stop to consider all the documents and information being archived, analyzed and managed there's bound to be a fair amount of paper along the way.

But there will be a little less paper thanks to Informative Graphics Corporation (news, site), a provider of viewing, collaboration and redaction technology. They've announced a partnership with The Paperless Project Coalition and its Go Green Initiative.

The goal is to create a "paperless office" by transforming the relationship organizations have with paper. By identifying paper intensive processes within an organization and replacing them with e-solutions, The Paperless Project Coalition, sponsored by Square 9 Softworks, will help to eliminate the overwhelming need for paper. As well, it makes things a bit more efficient and hopefully less expensive.

IGC joins a group of organizations committed to providing all that is necessary in making document management more green. With IGC's suite of annotation and redaction software, it and other solutions like front-end capture, core repository and image conversion, help to "supplant old paper-based processes" with e-management.

Going green is not just limited to saving paper, it's also an initiative to save energy, time and money.

The push towards the paperless office continues. This time, it comes in the form of Image XChange, which Square 9 Softworks, a Connecticut-based business solutions developer, has just introduced into its SmartSearch Content Management Suite.

For businesses that are already using the SmartSearch platform, Image XChange enables them to run archive searches in all their business applications from the window they are working in.

If you are hanging out at the AIIM Conference the next few days, you are going to hear some interesting news and announcements from EMC (news, site). Along with some revealing research conducted by the Economist Intelligence Unit, sponsored by EMC, on the impact and importance of organizational agility, EMC is also announcing some new solutions designed to help customers work smarter.

Many of today’s corporate environments are embracing enterprise CMS solutions as a way to disseminate and share information amongst workers and workgroups. Microsoft SharePoint is a popular choice because it aligns well with an existing Microsoft-powered network and project groups’ workflow. However, according to new research from Courion, companies who are deploying SharePoint are doing so in a manner that might be putting crucial data at risk.

It doesn’t come as a surprise that three of the major Enterprise Content Management (ECM) providers — EMC, IBM and Microsoft — have been secretly developing a technical Enterprise CMS specification. Their super secret project is called the Content Management Interoperability Services (CMIS) specification. A fancy new acronym it is, but beyond this is it really the beginning of a brave new world for content management interoperability?

RedDot, Open Text’s Web solutions arm, has announced new integration features for Microsoft Office Sharepoint Server 2007. The new package is called “MOSS 2007 Document Management Integration”, and focuses on … let me check my notes here… document management in Microsoft’s Billion Dollar baby.

More specifically, RedDot’s new product aims to ‘Expand the web visibility of “…SharePoint Document Libraries Securely to … Online Media.”
If we were in sarcastic mood, we could point out that we know of another product which will do exactly that, and do it pretty well, and that other magical tool is called… SharePoint. Of course that would be trite and mean, and not like us at all.