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Ecm News & Analysis

Enterprises Still Crippled By Document Management Chaos

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Even with the vacations, there is still some notable news in the document management space — and not all of it is good.

Docurated this week discovered that enterprises are still drowning in content and documents despite the large number of vendors that have introduced apps to manage both.

And both Kodak and Parascript released or upgraded new capture solutions and M-Files upgraded its mobile apps. 

Shake Off the Dust - and Rediscover the Company Library

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In 1990 at a newspaper library, we thought it was pretty amazing when we went from cutting the papers up by hand and filing them in cardboard envelopes to formatting text on green screens into a database that allowed the unimaginable number of up to ten people to read the same article at the same time.

In 2014, Soutron Global's cloud-based specialized libraries leave those green screens in the dust. Soutron's webinar series "Transforming Libraries" makes the case for their service while also presenting topics on specialized libraries, knowledge management and knowledge services — and the growing usefulness of all of those in the business world.

Soutron, a cloud-based library, knowledge and information management solutions provider, has been running this series since Feb. 2013, plenty of time to get the bugs out. But some glitches in the presentation and the sound quality for the in-house speakers leave something to be desired and might discourage some viewers.

The most recent of these webinars was lead primarily by Guy St. Clair, president of SMR International, a New York City-based consultancy practice focused on knowledge management, knowledge services and the role of knowledge strategy in organizational effectiveness. 

AvePoint Bridges Box and SharePoint

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You have SharePoint. You have Box. Theoretically, you have all your enterprise information management, governance and collaboration bases covered. Right?

Well, yes … if all your content silos are connected and operating seamlessly. Unfortunately, that's rarely the case.

While there is a lot of patching and connecting to be done to pull all your silos together, it’s a job that’s rarely finished. To help enterprises with two of the most important silos, AvePoint has just announced the release of DocAve Cloud Connect, which bridges Box and SharePoint.

Think Long-Term with ECM Strategy

2014-22-July-No-Heroes.jpgFixating on the cheapest and seemingly most user-friendly solutions can ruin your enterprise content management (ECM) strategy. What should IT departments do to resist the lure of cheap fixes and easy launches to ensure a successful, long-term ECM solution?

How Free Puppy Syndrome Can Ruin Your ECM Strategy

2014-21-July-Bathtub-Full-Of-Puppies.jpgWhen it comes to selecting and deploying enterprise software solutions, including enterprise content management (ECM), many IT departments face pressure to control costs, decrease time-to-benefits and give end users what they want.

However, IT departments that fail to challenge this kind of short-term thinking are taking a risk -- and that may be surprising news to many organizations. Conventional wisdom tells you to choose the software that produces the quickest win for the least amount of money that the end users like best and will quickly adopt. How could you go wrong with a choice like that?

Nuxeo Platform Integrates MongoDB #MongoDBWorld

You don't have to look any further than the lines of people waiting to get into MongoDB's first user conference in New York City today to understand the popularity of the NoSQL database. So it's not surprising that savvy companies are trying to get in on the action.

Take Nuxeo, for instance. The open source content management system (CMS) just integrated its platform with MongoDB to offer "high performance, availability and scalability of content centric business applications." 

Enterprise Content Management Isn't Dead - It's Evolving

There’s lots of talk about how Enterprise Content Management (ECM) is dead or dying. Some say it’s a vendor category coined to give a name to bloated, one-size-fits-all software products that eschewed a real understanding of user requirements in favor of a Swiss Army Knife approach that sought to be everything to everybody -- and wound up being truly useful only to a handful.

Others say that it’s a specialist creation, coined by consultants and industry talking heads to make it easier to promote their own expertise, drum up traffic for their blogs, and sell more services to clients.

Yet others say that ECM is a once-useful domain that’s outlived its usefulness. It made sense once upon a time, but the new modes of content creation, sharing and consumption have made it obsolete alongside systems of engagement and record, information lifecycle management and the rest.

8 Lead Close Race in Content Management

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As content management vendors race with the rapid pace of change in the enterprise workplace, some are pulling ahead.

The front-runners embrace the rising demand for content collaboration, mobile access and better user experiences, but others are showing strength in particular areas.

New research from Nucleus identified eight vendors dominating the market, but noted they aren't the only ones gaining ground.

Enterprise Collaboration Tools a 'Must' For Business Success

AIIM lede.jpgMost organizations see collaboration as crucial to their success, but nearly two-thirds of those organizations feel confused about the dovetailing of collaboration and social tools.

And while document and content sharing outside the firewall is considered a necessary evil, many onsite systems have been secured against access to outside systems, forcing business workers to rely on unsecured file sharing systems.

These results and more from recent AIIM research points to a C-Suite that favors collaboration, but puts many obstacles in the way to achieving it.

Document Mgt Roll-up: A Win - and Possible Loss - for Office

This week there have been a number of interesting stories in the document management space, not least of which is the fact that the British government appears to be reconsidering its contracts with Microsoft. Meanwhile, Huddle has announced an integration with Office, while Box and KnowledgeTree have struck up a new partnership.

Polished! Documentum's Golden Crown is Shining

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EMC Documentum has worn a crown of gold in the enterprise content management (ECM) world for quite a long time. In fact, it’s hard to remember a year (if there was one) when analysts at Gartner, Ovum and Forrester didn’t all call the company a leader.

And a leader, it should be noted, is different from a strong performer, a challenger, a contender and a visionary, all terms the analysts apply to levels below "leader." A leader is a product that can already do it all (or at least the important parts) and that analysts recommend, almost without hesitation — a product like EMC Documentum.

A Look Back : A Mobile, Cloudy World for Document Management in 2013

Looking Back at Document Management

Looking back over the year in document management, one thing stands out. And that is that organizations still appear to be struggling under the weight of paper despite developments in enterprise technologies that should make managing all that information a lot easier. 

In fact, the view from December 2013 is much the same as the view was in December 2012, with some subtle but notable changes. The first of those changes is the growing importance of mobile, while the second is the demand for agile products that can respond to changing market conditions quickly.

Are You Putting Productivity Ahead of Security in the Cloud?

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All this talk about big data this month has us questioning the security of it all, especially when data lives in cloud, as most of it does now. A new report from SkyHigh about the risk cloud services present to organization sheds new light on our concerns. 

Nuxeo Platform 5.7.2 Released with Video Player Upgrade, Bulk Tagging

Nuxseo Platform 5.7.2 Released with Video Player Upgrade, Bulk TaggingDigital asset management provider Nuxeo has begun rolling out steady updates to its platform, the latest being version 5.7.2, a minor update featuring an upgraded video player, bulk tagging and more tools for admins and developers.

OASIS Approves Updated CMIS Standard

Oasis.pngEnterprise content management (ECM) systems now have an updated version of the standard for sharing information.

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