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Eim News & Analysis

It's a Sync and Share World

Show me a company that doesn’t provide a way for its knowledge workers to share and collaborate on documents via their mobile devices and in the cloud, and I’ll show you a company that has a big problem.

And the problem is bigger than a bunch of bright employees who are supposed to be doing their jobs with their hands tied behind their backs and an anchor attached to their feet. Why? Because they are lobbing documents into the heavens anyway.

That’s bad for your company and bad for your job, Mr. CIO.

But with as much marketing material as we see about Enterprise File Sync and Share (EFSS) solutions that have been built to address the aforementioned issue, the reality is that fewer than ten percent of companies have them in place. And while some managers might argue that they lack the security and other features that their current way of doing business provides, it’s an argument that loses more and more validity each and every day.

EFSS vendors are constantly making big moves to let IT managers sleep at night and to keep end users happy.

Here are some examples that think are worth spotlighting this week.

Is File Sync & Share ECM's Farm Team?

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The growth of cloud file sync and share (FSS) solutions is one of the success stories of the cloud industry. As consumer adoption of these tools races ahead, many businesses are wondering whether enterprise versions of these tools can deliver a cheap and easy alternative to enterprise content management (ECM) solutions.

Kofax Digitizes Transaction Management

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Kofax, recently acquired by Lexmark, is back again — and this time, it's offering end-to-end digital transaction management.

Not the hottest end of the document management space, you might think.

However, with the new capabilities added to the Kofax TotalAgilty platform, you get some serious functionality that can securely automate both your financial transactions and the paper-based transactions around it.

Now that’s pretty hot.

Office 365 is a Disaster Waiting to Happen

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I'm hesitant to add another blog to the pile about Office 365, because there are more than enough talking heads out there prognosticating.

But I spent the last week at the Houston ARMA Spring Conference talking to clients, vendors and other service providers. And I realized that -- unless something changes -- Office 365 is an information management disaster in the making for organizations.

Here’s the gist of why I think so.

4 Reasons ECM Needs To Go Digital

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Enterprise content management (ECM) can't seem to get any respect. In just the past few months, several researchers have independently warned the whole space is being disrupted by forces outside of enterprise control.

Alfresco, which has long offered on-premises, cloud and hybrid options, just produced a new report to look at these forces are and how they are disrupting the landscape. To find out more, we talked to Alfresco co-founder and CTO John Newton.

While ECM is in a state of disruption, Newton claims the basic material needed to carry out business tasks remains the same. That basic material is content.

Office 365 Gets Customer Lockbox & More

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Cloud weary managers might have reason to reconsider using Office 365.

In an opening keynote at the RSA Conference in San Francisco this week, Scott Charney, Microsoft’s corporate vice president for Trustworthy Computing, announced Customer Lockbox for Office 365.

It may be the most important security announcement around Office 365 that Microsoft makes this year, according to Julia White, Microsoft’s general manager for Office Product Management.

Search Is Getting Interesting Again

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The thing about generalizations is that you can always find an exception.

Earlier this year I wrote an article, ”Search Isn’t Dead: It’s Gone Incognito.” In it, I argued that search has become so embedded in applications and such a part of everyday life that we no longer think of it on its own. It lives on in content management systems, databases and app repositories.

There are at least three or four exceptions to this premise. And it’s the exceptions that are the most interesting.

Why Your Boss Should Buy Your Next Watch

Somewhere not too far away Ebenezer Scrooge is licking his chops. He can’t wait until you get a smart watch. Whether it’s an Apple or Android, he doesn’t care. All he wants to do is suck a few more minutes of your precious life from you and a gift on your wrist is all it will take.

Except that he probably won’t even have to buy it. You’ll do the shopping and fork over your hard earned cash. Just so you can check last minute stats before the marketing call you’re about to make or be notified the second that your customer finally signs your purchase order.

The watch will make you a more productive worker. Regardless, we know it’s you that wants the watch. That you’re buying it so you can track your health and fitness. Listen to music on the run. And speak memos into your watch just like Dick Tracy.

But trust us, you’ll be using it for work, too, probably much more than you imagine. So why not have your boss fork over the cash for it, or at least subsidize it.

Cleaning Up File Shares: Fight For the Users

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In our ongoing quest to clean up our file shares (because we know some day Microsoft will pull the rug from them), today we're going to look at the opportunity that security identifiers (SID) offer. 

Objects that belong to the custodianship of a security identification (SID) code can potentially impact the size of your unstructured content storage location in a significant and immediate way. These objects are an early opportunity within your project -- if you decide not to consult the existing team.

Microsoft Puts OneDrive on the Apple Watch

Microsoft is offering OneDrive support for the new Apple Watch.

The new version of OneDrive appeared in the Apple store yesterday. According to the blurb on the Apple store page, it offers users the ability to access and delete OneDrive photos right from their wrists, as well as view albums and find photos by tag.

Metalogix Moves Into Social Media Archiving

Metalogix is back to business-as-usual after the MetaVis buy with the announcement this morning of a triple release across its Files and Exchange offerings, as well as new module that protects enterprise brands in social media settings.

The Archive and Files upgrades promise universal mobile access along with enhanced security and compliance features. But the company expects the new social module to be the real crowd pleaser.

To find out more, we talked with Hudson Casson, the company's global director of marketing and product strategy.

VMware, Microsoft Push Microservices at Their Own Pace

The software architecture of the future is microservices. That much is certain, but what’s up in the air now is whether that future can be pushed far enough ahead for investments in present architecture to be fully amortized before they’re finally allowed to expire.

VMware CEO Pat Gelsinger started off his company’s announcements today around virtualized microservices with a bridge metaphor. When you see a vendor break out the bridge metaphor, you realize it’s not a ferry or a steamboat or an airplane. It’s something that stays grounded on both sides.

Don't Hold Your Breath: SharePoint Release Delayed

Microsoft is significantly delaying the release of SharePoint Server 2016 — creating what one industry expert described as a "ripple of sadness" across the Internet.

In a blog post yesterday, Microsoft revealed a new delivery plan for the next on-premises version of Sharepoint. It confirmed that SharePoint Server 2016 will become generally available in the second quarter of 2016, with a public beta in the fourth quarter this year. That is about a year later than originally expected.

Todd Klindt: I'm Not Smart Enough for PowerShell

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Jeff Hicks is a PowerShell MVP, all-around smart guy — and he’s apparently doing community service for something, because he agreed to share his expertise with us.

As he told us, "I had nothing else to do tonight, so I figured I might as well do this. I was literally just going to sit in the corner and stare at the wall until this came up."

Those of you who watch my show know I’m a huge fan of PowerShell. Got a big old crush.

I used to do the PowerShell tip of the week until I ran out of things that I knew about PowerShell. Which means there were only like three weeks of PowerShell tips.

It was very short-lived. But you know, Jeff Hicks and I still travel in the same circles, speak at the same conferences. Our paths have crossed. We’ve chatted about PowerShell. So I wanted to bring him on and just kind of get some honest to goodness PowerShell talent in here to talk about some stuff.

5 Ways Digital Work Will Change Data Centers

The structure of data centers is changing. Gartner attributes this to the growth of the Internet of Things (IoT) and increased investment in what it describes as the Nexus of Forces — technologies primarily built for cloud, social, mobile and information management.

For much of the past 40 years, data centers have been staples of the IT ecosystem. However,  IT departments need to develop new strategies for managing their data centers or business agility and competitive strength will be compromised.

The solution, Gartner suggests, is to develop new data center strategies for the digital world, according to a recently released report.

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