Email Management News & Articles

We have seen in the past that there are a lot of different elements to a good records management system. We have also seen email management is still causing enterprises major headaches. RP Post has released an app for Box that will make it easier to trace and follow email content, and catch any legal content in the emails that needs to be kept.

Think for a minute about how your company manages its email. How confident are you that it’s as secure as it needs to be? You’re not alone. According to Oasys Limited’s September 2011 Business Behavior & Email Management Project in which they surveyed 1,237 employees across a variety of disciplines, 96% of employees believe their companies face some level of legal risk associated with poor email management. Twenty percent said that their company faces “High Risk.”

Back to Anaheim and Colligo, with the announcement that Colligo has released an eight-product integrated suite of email and document management applications that covers just about every enterprise SharePoint need conceivable across PCs, tablets, laptops and smartphones, on-premise and in the cloud.

It’s a busy week everywhere, with Oracle and SharePoint’s annual conference. And there’s been a lot of document management too. Xerox has upgraded DocuShare, Oracle’s E-Business Suite has new invoice security, Autonomy has upgraded WorkSite, there’s mobile document management for iPad from NewSoft, while Colligo and NewsGator have teamed up for SharePoint functionality.

A new report from Symantec shows that retention policies are still not fully developed within companies, leaving many unprepared to handle increased requests for information.

This week, Microsoft warns against shifting from BPOS to Office 365 off you own bat, Recommind introduces collaborative and mobile email management, PSIGEN links data and documents in SharePoint, ICG upgrades its redaction software and NextDocs gets a big slice of Series A financing.

New devices, new problems. If you haven’t guessed, we’re talking mobile devices and problems with the management of enterprise content that having a scattered workforce involves. Add to that all the unstructured data that comes in through email, and you’ve got double trouble. Recommind (news, site) is offering a solution to this with the v3.6 release of its Decisiv Email software.

When I discuss this solution at conferences or with peers, invariably the initial reaction is something like this: “Are you crazy? Why would you use SharePoint when you could use a commercially available product for archiving?” I must admit there were times over the two years we took to develop this solution, in partnership with Handshake Software, that I did feel a little crazy; however, we never lost sight of our goal. As you are about to see, this effort was about much more than merely archiving email.

Email has been getting a bad rap lately. Yes, it’s a time suck. Yes, email is inefficient and unorganized. But it’s not likely to disappear anytime soon. However, there are ways you can control the madness. Recently, 410 Labs released a Shortmail email service from private beta, making the service available to the public. Designed as an email service with a streamlined set of features, Shortmail can reduce the clutter and inefficiencies in your inbox.

This week, we get a brief glimpse of the new document features that will be appearing with the Windows Phone Mango update later this month, First to File gets US$ 2 million to develop its cloud strategy, Recommind shows that email management is a sore point at least in the UK, DSS buys ExtraDev and Motive Systems changes its name.

Earlier on in the week,  we took our first look at the recent AIIM State of the ECM Industry report for 2011 and saw that, while content chaos was still the major theme this year, as it was last year, some progress has been made, even if a lot remains to be done.

If you were to look back at our coverage of AIIM’s (news, site) annual State of the ECM Industry report last year, you would find that content chaos was the principal theme running through it. This year, chaos is still one of the principal themes, with the caveat that, over the past 12 months, many enterprises have taken positive steps to deal with the problem.

With rumors around the web multiplying that Office 365 may be released officially sometime at the beginning of June, the number of applications in beta with Office 365 is growing. A number of them were on display at the AIIM/Info360 conference, including one from Colligo (news, site), which is testing its integration with Office 365 in a private beta version.

This week, the SMB space has produced a mixed bag of goodies including the addition of document discussions to Google Docs, email archiving from HyperOffice and email security from M86 Security, while Microsoft could end up competing with itself in the cloud office space through SMB Suite.

This week in GRC, the issue of security features prominently with security issues around Android identified by Symantec, McAfee opens a new data center in the UK as part of its ongoing drive to provide content backup and security, Clearwell adds a legal hold module and ProofPoint releases a cloud-based email security and compliance package.