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Enterprise Cms News & Analysis

Has Office 365 Brought Back Microsoft's Swagger?

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A few years ago I came to scary realization that I am now old enough to look back — and “reflect.”

I'm still not sure that with age comes wisdom, but I am sure that I can see repeating patterns. The new becomes old and all the old becomes new again. My kids’ music selection includes a smattering of re-makes that are Top 40 material today, just as the originals were when I was my kids’ age.

I’ve now witnessed clothing come in and out fashion multiple times (although I sincerely hope bell-bottoms do not return). And this may be just me, but it seems like every other movie that comes out is a re-make.

They say art imitates life. But I'll take that one step further and say technology imitates many of the patterns I have observed over time.

Office 365 Dominance Grows with New Markets

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Microsoft is releasing Office 365 into another nine countries, bringing its total market penetration to 140 of 196 countries worldwide.

The fact that you can now get Office 365 just about anywhere there is a business culture is not surprising. But the pace at which it has developed is startling.

When it launched just over two years ago, it was available in around 40 markets. A year later it was in 88 markets. By the end of 2013, it was up to 127 markets and now ... well, just about everywhere.

Nitro: From Down Under to Over $15M

Document productivity company Nitro, originally founded in Melbourne, Australia, will beef up its San Francisco headquarters after raising $15M from Bay Area venture capitalists (VCs) in a bid to go after the big fish of document management, including Adobe and Citrix.

Nitro's products, including Nitro Pro and Nitro Cloud, enable document sharing in the enterprise. This includes the ability to sign and share documents and exchange them on mobile devices.

Microsoft Pairs with Dropbox, Is it Game Over for the Rest?

Dropbox has something Microsoft wants — namely 300 million loyal users. That’s why the world’s leading productivity software company just struck a strategic partnership with the world’s leading file sync and share provider to make working with Dropbox and Office a seamless experience from both platforms.

That “seamless experience” already exists between Office and Microsoft One Drive, which has many of Dropbox’s capabilities. But it seems that Microsoft may be a little afraid that if working with Office and Dropbox together is too much of a hassle, users might choose some other productivity app, like Google Docs, for example, to create and edit content.

Hey CIO, CEO: You're Leaking Data

Of all the vital responsibilities C-level executives have, keeping data secure is a big one. Especially today, when many managers consider data to be the "new gold" or the "new oil”… feel free to add your own metaphor.

The Harvard Business Review has published a number of articles that say that those who leverage their data best will be at a competitive advantage.

“Data-driven decisions tend to be better decisions. Leaders will either embrace this fact or be replaced by others who do,” wrote Andrew McAfee and Erik Brynjolfsson in an article in 2012.

But what happens when your strategic data is at someone else’s disposal as well? And we’re not just talking about data that’s been hacked or deliberately open sourced and shared with select parties, but also the stuff that your employees lob over company firewalls for convenience sake.

If you’re a manager this kind of behavior should be cause for concern because we could be talking about the very strategic assets and intellectual property you’ve been charged to protect.

Creating Governance Solutions for Hybrid SharePoint Environments

2014-03-November-Air-Ground.jpgWhat are the differences between SharePoint governance in online versus on-premises deployments? This question comes up regularly at conferences and events -- administrators and business owners alike want to know if their organizations need to change their administration activities for the cloud. With many organizations either planning a move to the cloud or developing those plans, they need to know whether there are differences in what you can manage and how SharePoint is managed in the cloud.

Are there differences? Yes. Will these differences impact your existing governance policies and procedures? Most definitely.

Bigger, Better, Faster, Stronger: The Future of Big Data

2014-31-October-Big-Foot-Bionic-Man.jpg[W]e can rebuild him. We have the technology. We have the capability to make the world’s first bionic man. Steve Austin will be that man. Better than he was before. Better. Stronger. Faster.

One of the most popular TV shows in the mid '70s was the Six Million Dollar Man, which told the story of astronaut Steve Austin, who after an accident was rebuilt as a superhuman cyborg, combining the best of the human mind and robotic enhancements. This "Better. Stronger. Faster." has become a foundational theme in describing the benefits of technology. Whether you prefer the wording of the 1970's version or the 2007 Daft Punk "Harder, Better, Faster, Stronger," the basic themes resonate with organizations that want to improve the value and power of their technologies.

Big data is no exception. Although we have used the three Vs of Volume, Variety and Velocity as a basis for defining big data for over a decade, the truth is that each of these Vs is solved through different technologies -- there is no one solution to solve all of these problems. This conflation of big data characteristics has only become confusing since the phrase "big data" truly took off in 2011.

Big Data Projects: Taking Care of the Foundation

2014-30-October-Building-Blocks.jpgAll programs need a foundation, and big data programs are no different. Preparing an organization for big data requires a lot of the same capabilities for small data, content management and other information management and access programs. The challenge lies in making it real for the organization and paying for long term capabilities with short term benefits.

Cleaning Up File Shares: Bloody Footprints and Zombie Projects

2014-30-October-Zombie-Response.jpgFile share projects don’t culminate in casual review of file extensions. The fun is just beginning. The next steps should include “easy deletes,” baseline statistical capture and thoughtful project management.

EMC Should Sell Documentum, HP Should Buy It

EMC made big news yesterday when it announced its hybrid cloud play. Headlines raced across the wires saying things like “EMC Frantically Pivots Toward the Cloud” and “EMC Moves Fast To Retain Relevance And to Survive - More Acquisitions Announced.” This isn’t us making the drama. The eye-grabbers come from TechCrunch and Forbes respectively.

Not one of the articles mentioned Documentum. In fact, it doesn’t seem to play a role in EMC’s survival. And this isn’t just what the lack of media attention to EMC’s Enterprise Content Management play suggests. In EMC’s quarterly call with investors last week, neither EMC CEO Joe Tucci nor his lieutenants (David Goulden, CEO of EMC Information Infrastructure and CFO Zane Rowe) uttered the name of its spawn at all.

Breaking Down Big Data: The Value in Metadata

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I never met a data that I didn’t like.” -- Internet Meme

As a Partner at Optimity Advisors, my role is to work with clients to make data likeable: identifiable, discoverable, usable and ultimately, valuable. Companies are struggling to manage big data in a landscape of rapidly increasing production and diverse formats. The ability to collect and analyze internal and external data can dictate how well an organization will generate knowledge, and ultimately value. How can you start planning for this value?

Let's Get the WCM out of the ECM

2014-29-October-Split-Wood.jpgFor years now, it's been obvious to many web professionals that Web Content Management (WCM) requires a Content Management System (CMS) designed specifically for managing web content. The evolution of WCM systems has been rapid and has grown, forcing a change in terminology to include “experience” in the vendor’s preferred Three Letter Acronym (TLA).

In the meantime, the Enterprise Content Management (ECM) space is fighting to maintain its relevance as the end-all, be-all of content management. The all or nothing approach worked well a decade ago but people are demanding changes from software at a rate that large ECM vendors cannot deliver. Rather than make the changes that need to be made to their offerings, these vendors are holding onto old mindsets. The industry needs to realize that ECM and WCM have gone in different directions and need to permanently sever their bonds.

EMC Gets a Hybrid Cloud Play, Will Anyone Buy?

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EMC has been blasting its trumpets about the cloud for at least four years. It might even be longer, as anyone who has been to an EMC World from 2010 onward can testify. And frankly, even most Las Vegas locals probably equate EMC with cloud because banners have been plastered around the airport, the Sands Convention Center and even the strip for a week each May since 2011, when the company holds its annual user conference.

And while all that’s fine and good, ask the average IT pro what EMC does and they’ll tell you it’s a storage company.

Guess the Winner of the Enterprise File Sync and Share Game

Who will win the enterprise file sync and share (EFSS) game? It’s certainly not going to be the vendor who offers the most amount of free storage.

Just today, Microsoft took storage caps off the table for Office 365 Home, Personal and University customers. And that unlimited OneDrive storage will be listed on the Office 365 for Business roadmap in the next few days. (They can’t offer unlimited storage right away because they have promised to give their corporate clients a heads-up before making any policy changes.)

Microsoft Earnings Raised by the Cloud

In the same week that IBM stumbled on its road to the cloud, Microsoft’s journey skyward gave it a lift.

Enterprises are hungry for its heavenly products which include Office 365, Azure and Dynamics CRM. According to the company’s filing for the first fiscal quarter, revenues rose 128 percent year-over-year. Office 365, on the consumer side, by the way, now boasts an impressive 7 million subscribers to its Home and Personal software.

The company’s rapidly growing SQL Server business grew by double digits as did Lync, SharePoint and Exchange, its productivity products.

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