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Enterprise Cms News & Analysis

People Prevail Over Processes at #AIIM15

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Event planners in San Diego tell conference organizers to schedule their most important speakers on the first day of their event. On the following days too many attendees will be lured outside by the weather and the nearby tourist attractions.

Whether it was the pressing problems of the industry, the appeal of the speakers or the opportunities for face-to-face collaboration, the AIIM Conference 2015 proved the exception that broke the rule this week.

Despite its bay front location and 75-degree weather in March, conference attendees filled keynote seats, filled roundtable rooms and spent time with vendors and colleagues from the pre-conference sessions Tuesday through today.

In an era of multiple ways to connect via technology, meeting face to face still carries value. Despite the growing array of tools available to solve the everyday problems faced by their companies and organizations, information managers agreed the real solutions rest within an understanding of the people called upon to manage the processes they devise. 

 

Will Office 365 Destroy Consulting?

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If you had asked me back in 2010 if my banking or insurance clients would ever move their content to the cloud, I would have laughed. But over the past couple of years these same organizations have shifted their perspective. The idea of hosting email in Exchange online and providing users with an option of Office 365 capabilities (OneDrive, SharePoint, etc) intrigues many. 

Which raises the question: How will the shift towards SaaS technology impact modern consultancies like System Integrators (SI) and Managed Services Providers (MSP)?

Kiai! EMC Grasps Open Source, Kicks Off Cloud Foundry Dojo

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EMC CEO Joe Tucci’s star didn’t rise in an open source world. In fact, the idea of paying engineers to write code that would be donated to “the community” might have seemed as crazy to him as taking the doors off of all of his vacation homes and inviting a bunch of hippies to move in.

But the times they are a changin’, as Bob Dylan likes to sing.

This morning EMC will announce that it is opening the first Cloud Foundry Dojo, a place where application developers can receive the training needed to gain full open source contributor (“committer”) status on the open source development project in six weeks. It typically takes as long as one year.

The move, according to a pitch we received from EMC, is intended to signal “a new strategic focus for EMC as a major contributor to open source.”

Build Your Own Dropbox-Like File Server with ownCloud 8

Mention the phenomenon called Shadow IT — and someone will likely mention Dropbox. 

Shadow IT happens when departments or individual employees use technologies that aren’t sanctioned by IT — something that has been increasingly easy to do since cloud-based services arrived. And Dropbox is often the service of choice.

Employees, left to their own devices, provision Dropbox file sharing folders, often violating company policy.

Why don’t employers stop this wild and flagrant behavior?  The simple answer:  Dropbox just works better than many enterprise solutions.

Dropbox Sweetens Its Business Products

Dropbox wants to be the place where you store, sync and share files at work, and, for the most part, it already is.

Only 9 percent of employers have official enterprise file sync and share (EFSS) solutions in place, so it doesn’t take an Einstein to discern that workers are going rogue.

Chances are good that they’re doing so using the most popular file sync and share solution in the world, Dropbox. In a recent conversation, Ilya Fushman, head of Product, Business and Mobile at Dropbox, told us that Dropbox is home to more than 35 billion office documents.

This is a good thing for Dropbox. But it would be even better and bosses would be happier if all this file sharing was done in the open — with employer consent and the knowledge that everyone was adhering to company policies.

That’s what Dropbox for Business is for, and why Fushman’s team is working at a rapid pace to meet the needs of business customers — and why Dropbox introduced two new products today.

Enterprise Search's Future Relies on Information Science Skills

Clinton Gormley and Zachary Tong published an excellent new book on Elasticsearch. It weighs in at over 700 pages -- a commitment for even the most dedicated reader -- but worth the effort for those interested in the topic.

In it, the authors describe the information retrieval functionality of Elasticsearch. They describe several hundred functional elements in the book. The skill lies in knowing which to implement given the nature of the content and the type of query that will be used. This requires information science/information retrieval skills, not developer skills. There's a shortage of these skills, but they are essential in four areas of open source search implementation.

Three's a Cloud: Are You Using Too Many Cloud Providers?

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Go ahead: Try to avoid conversation about the cloud. Odds are it will be impossible.

The cloud has evolved from a buzzword to an enterprise essential. But most companies have embraced the cloud a little too enthusiastically, a new study from Telstra shows.

Telstra, an Australian telecommunications company, found a disconnect between cloud desires and realities. Specifically, more than seven out of 10 IT decision makers want to store all their data on a single cloud provider. But the majority instead use three vendors.

While more vendors theoretically reduce risks by creating redundancies, too many clouds — like too many cooks — spoil the soup of enterprise simplicity.

It's a Long Road Ahead for Net Neutrality

On Feb. 26, the five commissioners of the Federal Communications Commission (FCC) voted along party lines -- 3 (Democrats) -- 2 (Republicans) -- to enable net neutrality.

While this debate started many years ago and is far from over, especially with Senate testimony from the five FCC commissioners expected on March 18, it's worthwhile to look at the history of the Internet to better understand how we’ve landed here and what this might mean going forward.

Cleaning Up File Shares: Keep, Move, Delete or Archive?

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Destruction of significant, unique objects from a file share is rarely the first step in the destruction phase of the life cycle of the record. Usually the process of elimination from deduplication to significant, unique object deletion is multi-faceted.

Here is one way your company might approach a few of the decisions.

Here's Another Reason for CIOs to Like Dropbox

There’s a reason why Dropbox is one of the defaults for saving Microsoft Office documents: 35 billion of them already live in the cloud file storage service. And though some might be homework assignments, recipes, directions to soccer fields and such, a large portion of them are about business.

Yet according to a recent survey only nine percent of work documents are stored in a company-sanctioned file sharing service.

This spells h-u-g-e  o-p-p-o-r-t-u-n-i-t-y for Dropbox for Business. After all, Dropbox is the unofficial file sharing service used by most workers. All Dropbox for Business needs to do to win the market is to earn IT’s blessing.

The company is working feverishly to do exactly that.

Are You Managing Documents Like It's 1990? [Infographic]

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Forget file-sharing services like Dropbox, Box, Nitro, Syncplicity and OneDrive for Business. Ditto for high resolution monitors, tablets and digital signatures. 

More than a third of us are working with documents and collaborating the old fashioned way, via email, printing and editing, hand signing and scanning -- you get the idea. So says a survey conducted by Nitro and the PDF Association. It looked at the way 1200 knowledge workers in 56 countries across 13 industries and 10 professions used documents on the job. And it’s not just small companies that we’re talking about, but those with as many as 10,000 employees as well. 

Getting Started with Office 365: User and Service Configuration

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A colleague who works in email migration compares the Office 365 migration process to the Book of Genesis, although he breaks the journey down into four days instead of seven: 

  • Day 1: Plan, Plan, Plan
  • Day 2: User Creation and Configuration
  • Day 3: Email Configuration and Migration
  • Day 4: Configuration and Migration of other Services including SharePoint, OneDrive, Lync, Yammer

Microsoft Boasts: 'Code Once and Send to Any Device' #MWC15

Microsoft has opened the box on its Windows 10 universal app platform at Mobile World Congress in Barcelona, Spain — and developers are expected to like what they see.

Kevin Gallo, director of Windows Developer Platform at Microsoft, said the platform advances Microsoft's development goals. It lets developers to code once and send that code to any Windows device, from a mobile phone or tablet to an Xbox console.

All of these Windows devices will now access a single Store for app acquisition, app distribution and updating.

10 Years in Cyberspace Security

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Ten years ago, I wrote a paper on the future of cyberspace. In it, I pointed to three areas that we needed to address to make cyberspace safe for information sharing: establishing strong cyber-trust, enabling secure mobility and striking a balance between security and privacy rights.

So much has changed since then. Or has it?

Digital Disruption's Unglamourous Side: Digital Governance

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Most global enterprises look to digital transformation as the only way to remain competitive. They also view it as an opportunity to increase multi-channel customer engagement while reducing IT infrastructure costs.

But some enterprises are slow to adapt to today’s technological evolution. While the idea of flying cars is a ways off, the idea of implementing cloud applications and big data analytics shouldn’t be just as far-fetched. A number of reasons explain why some still live in the offline ages, one of the bigger ones being lack of understanding. Why fix what isn't broke?

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