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Governance News & Analysis

What Continuous Compliance Success Looks Like

2014-17-July-King-World.jpgThere is no specific, prescriptive path to guarantee your business will be covered for every eventuality and incident it may encounter. But by following three steps, you can get you -- and your organization -- in a proactive compliance and security mindset.

Microsoft Tightens Email Security

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Edward Snowden has done more for electronic security than anyone else. Singlehandedly, he has forced some of the biggest IT vendors to take a close look at data, data transfer, and how it is stored.

This follows the revelation that security agencies across the world were systematically scanning emails.

In response, Google has made much of its email encryption practices and its efforts to secure the contents of the email itself.

Last night, Microsoft, in turn announced that it has upgraded its encryption standards across all its networks.

Big Data Bits: We're Hooking-Up, But That's Not All

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Does an alliance or partnership between two tech companies have as much impact as a new software release? We wonder if anyone has ever done the calculations. If so, please share.

As for us, we’ve taken our valuation hats off for the day to report on the big data and analytics news, which is all about (surprise!) new alliances, new capabilities and new releases.

These Trends are Driving Structured Data Archiving

The growing use of Apache Hadoop, increasing data warehouse volume sizes and the accumulation of legacy systems in organizations are all factors fostering structured data growth. To manage it, organizations are being forced to look at data archiving and how to get non essential data out of mainstream enterprise applications.

The findings appear in Gartner’s first Magic Quadrant for Structured Data Archiving. This is the first time that Gartner has produced such a Magic Quadrant, which features 13 vendors in total including the four leaders.

While many enterprises are yet to embrace data migration and archiving, Gartner estimates that migration will represent about 20 percent of all information governance projects. To help enterprises do this, four vendors have emerged as the leaders in the archiving space: HP, IBM, Informatics, and Solix.

In this article, we will explore this quadrant and take a look at emerging trends and the market in general. In a second article, we'll take a deeper look at the leaders and what they are offering. 

 

Communication Is Key to Continuous Compliance

Compliance is no longer a monthly, or even weekly, task -- it’s something that needs constant evaluation and adjustment. Sources change and applicability of control over data should be under consistent review -- that’s the age of continuous compliance we live in today. One requirement of continuous compliance is ongoing, effective and intelligent communication. There are some ways to help improve communication and ensure your compliance and security teams get the best, most relevant and timely information to keep you secure and compliant -- and remain that way.

Change Management for DAM

2014-27-May-Cherry-Blossoms.jpg"It may be hard for an egg to turn into a bird: it would be a jolly sight harder for it to learn to fly while remaining an egg. We are like eggs at present. And you cannot go on indefinitely being just an ordinary, decent egg. We must be hatched or go bad." -- C.S. Lewis

The month of May brings with it great evidence of change. Spring's effects finally can be seen in the colorful blooms in our gardens. Everything smells better with the newfound flora. Everything feels better with the welcome change to warmer weather. And the students graduating from colleges and universities enter a world filled with new change and opportunity. Change is everywhere and we are unable to stop it. We must change, we allow it, we embrace it and let it happen.

Another great reminder of change was evident in the annual Henry Stewart DAM New York conference that took place on April 30 – May 2. For three days, DAM practitioners, professionals and vendors came together to share their wisdom, engage in vigorous debate and exhibit the latest and greatest that DAM has to provide.

Finding Common Ground with Information Governance

2014-27-May-Joint-Meeting.jpgIf you've been at an organization where compliance, IT and the business seem to speak different languages when they talk about information management, you know how difficult it is to get them all on the same page. The task is so difficult at most organizations that each typically does their own work -- blinders on -- in isolation from one or both of the other two in an effort to simply get something done. The results for the organization range from less than optimal (wasted time and money) to disastrous (smoking crater fines/penalties and massive operational disruptions).

When working with clients, I liken this state of affairs to whatever the political debate du jour is on the news -- where both sides are seemingly speaking different languages and there’s no agreement on the common ground.

Big Data Bits: Cloud, Security, Power, Analytics Edition

Hadoop, Hadoop distros and the technologies and analytics around big data keep getting more widespread and more pragmatic to use because the benefits of leveraging them are now both proven and obvious.

Rather than pontificate further, we’ll just bring you the notable news we think is worthy of your attention. 

3 Vendors that Make Information Governance Cool

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For passing the buck, there's nothing quite like information governance. It's an IT space in which everyone gets to blame everyone else and no one has to take responsibility for errors. The heart of the problem, Gartner says, is that it is difficult to measure and locate accountability and responsibility. 

But this traditional view of governance is changing. As organizations digitize their customer relationships, the way information is synchronized and shared with trading partners is becoming a core business responsibility. 

And these three vendors excel.

6 Ways Metadata Can Help Businesses

Here are six ways businesses can deal with the SharePoint metadata issue. They range from developing information governance strategies to implementing text analytics and improving SharePoint's native search functions of the SharePoint edition they work with.

The projects were identified in recent research by semantic search vendor Concept Searching (CS), which called them key objectives for companies that want to get the best out of their SharePoint deployments. 

4 Things to Know About SharePoint Metadata

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Nearly 30 percent of organizations are still using SharePoint 2007, only 34 percent of organizations have turned to Office 365 and very few organizations have information governance strategies in place around their SharePoint environments. Those are just some of the research findings from semantic search provider Concept Searching.

The focus of the report was on the use or lack of use of metadata in SharePoint data management. But it also highlighted some interesting future projects for SharePoint-centric enterprises, including migration to newer editions of SharePoint and even the deployment of text analytics with SharePoint environments of the future.

BYOD: Mixing Work and Play While Minimizing Risk

Just a few years ago, there was a clear divide between employer-owned, work-related devices and user-owned personal devices. But as more and more employees bring their own notebooks, tablets and smartphones for work and for personal purposes, that divide is shrinking and in some cases, shattering.

How to Avoid SharePoint Governance Mistakes

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If you're wondering what your SharePoint governance plan should look like, look around you. It should probably look a lot like your organization.

There's no such thing as a one-size-fits-all approach, even if you're in an highly regulated industry like healthcare of financial services that imposes strict regulations on information sharing. At least that was the consensus of a panel of experts from Avanade, HiSoftware, Portal Solutions and Metalogix in a webinar today.

The panel explored some of the most common mistakes about governance in SharePoint, but focused more on common misconceptions that surface when companies set out to create their governance plan. While there are some fine examples of governance plans, the panelists said no template is automatically right for your organization.

Quick Start Guide: Forming an ECM Governance Body

An enterprise content management (ECM) program of any complexity requires some kind of formal governing body -- called variously an ECM Team, Center of Excellence, Center of Expertise, etc. -- but it’s hard to know where to begin.

This article should get you started by providing short answers to the following questions: What should be the goals of your ECM Team? How should you stand up your ECM Team? Where should the ECM Team live and how should it operate? What -- exactly -- does the ECM Team do?

Businesses Should Manage Records - Not 'Keep Everything'

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Many businesses claim they have been busy over the past two years developing and implementing records and information management strategies. But scratch the surface and you find many of those strategies aren't especially effective.

Blame a lack of employee engagement, a lack of commitment at the management level and the absence of meaningful ways to measure the strengths and weaknesses of these efforts.

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