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Information Management News & Analysis

A Simple RACI Chart for File Share Clean Up

As you check off the tasks in the work breakdown structure of the file share clean-up project, certain persons within the organization will be quite vocal. One way to clarify the roles and their responsibilities is via the mechanism of a simple RACI chart. Remember: simple is elegant.

Dropbox Just Got Stickier in the Enterprise

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How does it feel to wake up a few days before your company’s IPO to discover your rival just made a smart acquisition? We don’t know, and Box co-founder and CEO Aaron Levie can’t tell us: He's in a quiet period mandated by the US Securities and Exchange Commission (SEC), which prohibits him from making such comments.

But here’s the deal. Early this morning Dropbox announced that it now owns CloudOn, a top 10 workplace productivity app in 120 countries. CloudOn makes it easy for people to edit, create, organize and share docs on any platform.

This should yield big wins for Dropbox (and its 300 million users) for several reasons. First because CloudOn brings with it an attractive mobile UI for content creation and collaboration as well as the team of engineers who built it. And second because the 100,000 companies who use Dropbox for Business will be able to do more of their work in Dropbox without ever having to leave the platform. The win for the enterprise? Productivity.

Office 365 Gains Text Analytics With Equivio Buy

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Microsoft has bought text analytics provider Equivio — an acquisition that should both add another piece to the Office 365 puzzle and give Microsoft considerable traction in document-heavy enterprises like legal or financial firms.

While neither company would confirm the sales price, there is speculation the deal closed for about $200 million. If that's correct, Microsoft snapped up some pretty impressive text analytics for a relatively reasonable sum. In fact, the technology could end as a premium layer to Office 365 once Microsoft starts pulling it into its wider portfolio.

Q1 Planning: Top Marketing Technology, Social Business Conferences & Events (21-Jan-15)

Our industry event planner gives you the heads-up on what key industry events are coming around the corner. If we've missed something, don't hesitate to add your event to the list. (You can also view the full calendar here.)

You're Invited: Security and Compliance in the Cloud

Join CMSWire and M-Files with Doculabs tomorrow for a one-hour webinar to better protect your information in the cloud and ensure compliance.

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M-Files Eases Hybrid Cloud Computing With Metadata

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The only things everyone seems to agree about when it comes to hybrid cloud computing is that it’s going to be around for a long time to come — and many vendors have many ways of approaching it. For M-Files, the unique selling point is a system that can manage all your content without repositories.

That sounds like a big claim … and maybe it is. However, M-Files has been developing this for years, first in Europe and now in the US, and the proof of its claims are clear in its continued and staggering growth rates.

Discussion Point: Security Experts Respond to the State of the Union Address

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Cybersecurity wasn't even the stuff of dreams when George Washington delivered the first State of the Union message to Congress on Jan. 8, 1790. But fast forward to 2015 and there it was, playing a prominent role in Barack Obama's annual address to the nation.

Obama called for better cybersecurity in his televised address last night, urging Congress to pass legislation that will improve computer protection. “No foreign nation, no hacker, should be able to shut down our networks, steal our trade secrets or invade the privacy of American families, especially our kids,” he said.

Leave Your iPad at Home, Forget BYOD, Says HP

Face it, HP notes: iPads, Android and Windows tablets may be great but they weren’t built specifically for business. And the house that Meg Whitman rules may have a valid argument when you consider that the devices are being used by gazillions of kids strapped into shopping carts drawing animals for Night Zookeeper, by teens playing Candy Crush Saga and by moms who have adopted them as digital recipe displays when they cook. Never mind everyone watching Netflix.

Think about it. Do you want to make sales presentations on the device that your kid rests his lollipop on? Or that you and your honey used last night to watch a racy movie? Maybe yes, maybe no, but that’s not the main reason HP thinks that you might want to use different devices at work and at home.

“They (consumer-grade devices) also pose significant challenges to IT departments who have to support their now mobile workforces while keeping corporate data managed and secure,” said Ron Coughlin, senior vice president and general manager, Personal Systems, HP.

Making EFSS More Than Just a Bucket for Content

2015-20-January-Jeetu-Patel-2.jpgOver the holidays I had the opportunity to trade some emails with Jeetu Patel on the future of the Enterprise File Sync and Share (EFSS) industry. Patel is general manager of Syncplicity, a business unit of EMC.

Prior to leading Syncplicity, Patel was Chief Strategy Officer of EMC's Information Intelligence Group (IIG). He was responsible for orchestrating and driving cross-category product vision, growth strategy, innovation agenda, cloud computing and big data initiatives. Additionally, he headed Worldwide Marketing for IIG, where he was responsible for product marketing, thought leadership, as well as competitive, vertical and solutions marketing.

Can Egnyte Snuff Box's IPO Fire?

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Egnyte CEO Vineet Jain makes no apologies. He handpicked today to reveal that his company is raising the stakes in Enterprise Sync and Share (EFSS), just a few days before Box’s IPO. The latter is expected to start trading on the New York Stock Exchange at the end of the week -- on Jan. 23.

Jain said Egnyte initially planned to make its announcement on Jan. 27. But he didn’t want to chance Egnyte getting grouped in with Box should its IPO disappoint. “We don’t want to be defined by the way the market reacts to Box,” he said.

Of course Jain, whose company might be seen as a Box competitor (they are both named in the same Gartner MQ report as well as Forrester Wave), made it clear that though both companies provide solutions around file sharing, they are quite different.

“EFSS is table stakes,” he said. Box co-founder and CEO, Aaron Levie has said this too. Ditto for the CEO’s of a dozen other competing vendors.

Week in Review: Don't Fear SharePoint + Windows 7 Support Ends

No More Windows 7 Support
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Emotional Intelligence Meets CX
Businesses will start to feel more human.

Don't Fear SharePoint
Don't worry about customizing SharePoint.

Listen to the Consumer -- in Apps
What enterprise apps can learn.

What's Coming in 2015 for Cloud
Four views on where we're going. 

Know What Your Employees Share?
Better get a handle on it.

 

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Tackling the Cloud Skills Shortage

"Cloud-related skills represent virtually all the growth opportunities in IT employment worldwide and demand for cloud-related positions will grow by 26 percent annually through 2015."

Jennifer Warnick, news and feature writer for Microsoft, wrote these words in 2013. Two years later, the demand persists, but a skill shortage looms.

Google Takes on the Tower of Babel

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If you have ever used the Google Translate tool to translate text from one language to another, you will know that it is limited. However, Google announced this week that it was not only improving the service, but that it was also offering translations in real time through Android and iOS devices.

TheTranslate app already lets you take a photo of text and get a rendition of it in one of 35 languages. This next step forward will allow users to take snap shots of street signs with a phone camera and have them translated into another language automatically, with the translated text layered the original photo.

Discussion Point: What Can We Expect from the Cloud in 2015?

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Oracle CEO Mark Hurd doesn't hide his enthusiasm for cloud computing. In a LinkedIn post this week, he said "Cloud computing is triggering a stunning shift in how businesses operate. Modern SaaS applications for marketing, HR and (enterprise resource planning) ERP are allowing companies to accelerate operations and engage more intimately with their customers thanks to heretofore unseen heroes in their ranks."

And he's not the only one who thinks the cloud is revolutionizing the way business is done. A new report from Dublin-based Research and Markets concurs that developments in the field of enterprise mobility and cloud computing has transformed the way enterprises undertake their operations.

It notes that the adoption of hybrid cloud solutions are gaining momentum among enterprises, and that this cloud delivery model will go mainstream in the coming years. Already, with market shares of 13.5 percent, 10.8 percent and 10.4 percent, respectively, the retail, healthcare and government sectors have already invested significantly in cloud computing solutions in recent years.

Even the future of SharePoint is in the cloud.

So what developments, evolutions and innovations can we expect in cloud computing this year?

No Data Butler? Alteryx's Newest Release Can Help

Let’s face it. Most line of business users don’t have a data scientist at their beck and call or even a geek from IT for that matter. So when a marketing manager or finance executive needs to make a decision in short order, he often has to do so based on a small fraction of the available information, go with his gut or miss the opportunity.

“It can take days, weeks or months before IT can provide it,” said Bob Laurent, director of product marketing at Alteryx, a data blending and data analytics platform.

That’s a problem because we live in an increasingly real time world.

That same world, mind you, is rich and overflowing with data — mobile, social, transactional, analytical, Internet of Things … we could go on. And it’s not just that, but today’s consumers don’t respond well to marketers (or anyone else) who misfires. They expect personalization and for the other party to be well informed.

Unravelling Enterprise Federated Search

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Enterprise search helps employees find the information they need, confident in the knowledge that all potential repositories have been indexed. In an ideal world, queries could be entered in a single search box to generate all relevant results from across all information resources of the organization. These results would be presented in a visually consistent ranked order through a federated search application.

But we don't live in an ideal world. If federated search was easy, why would Google offer Google Scholar? Federated search presents a number of challenges and there are a few ways to approach the challenges. Let's look at a few of them.

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