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Information Management News & Analysis

Lose the Fat, Embrace Lean Portals

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In its recently published Magic Quadrant for Horizontal Portals, Gartner identified a number of trends.

Among the most important: the convergence of web content management (WCM) customer demands with lean portal functionality and social technologies. The concept of lean (as opposed to bloated) portals has gained traction recently, with lean portal vendors starting to work their way further up the Magic Quadrant.

Large vendors claim they can offer all the functionality an enterprise could want and more — what smaller vendors describe as "bloat." Lean vendors claim they can respond rapidly to changing business conditions and have enough functionality for any office or mobile worker.

Microsoft Pairs with Dropbox, Is it Game Over for the Rest?

Dropbox has something Microsoft wants — namely 300 million loyal users. That’s why the world’s leading productivity software company just struck a strategic partnership with the world’s leading file sync and share provider to make working with Dropbox and Office a seamless experience from both platforms.

That “seamless experience” already exists between Office and Microsoft One Drive, which has many of Dropbox’s capabilities. But it seems that Microsoft may be a little afraid that if working with Office and Dropbox together is too much of a hassle, users might choose some other productivity app, like Google Docs, for example, to create and edit content.

Serious Drupal Flaw May Have Compromised Thousands of Sites

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Thousands of websites running one of the world's most popular open source web content management systems (CMS) may have been compromised by a "highly critical" security flaw.

The team at Drupal acknowledged last week that a vulnerability that affected every site running Drupal 7 was about as bad as it could get — and that websites that did not update or patch promptly should probably assume the worst.

"If you did not update your site within seven hours of the bug being announced, we consider it likely your site was already compromised," the team noted in a security announcement.

Hey CIO, CEO: You're Leaking Data

Of all the vital responsibilities C-level executives have, keeping data secure is a big one. Especially today, when many managers consider data to be the "new gold" or the "new oil”… feel free to add your own metaphor.

The Harvard Business Review has published a number of articles that say that those who leverage their data best will be at a competitive advantage.

“Data-driven decisions tend to be better decisions. Leaders will either embrace this fact or be replaced by others who do,” wrote Andrew McAfee and Erik Brynjolfsson in an article in 2012.

But what happens when your strategic data is at someone else’s disposal as well? And we’re not just talking about data that’s been hacked or deliberately open sourced and shared with select parties, but also the stuff that your employees lob over company firewalls for convenience sake.

If you’re a manager this kind of behavior should be cause for concern because we could be talking about the very strategic assets and intellectual property you’ve been charged to protect.

Creating Governance Solutions for Hybrid SharePoint Environments

2014-03-November-Air-Ground.jpgWhat are the differences between SharePoint governance in online versus on-premises deployments? This question comes up regularly at conferences and events -- administrators and business owners alike want to know if their organizations need to change their administration activities for the cloud. With many organizations either planning a move to the cloud or developing those plans, they need to know whether there are differences in what you can manage and how SharePoint is managed in the cloud.

Are there differences? Yes. Will these differences impact your existing governance policies and procedures? Most definitely.

Week in Review: IBM Taps Twitter + A Good Buy for HP

Batter Up, HP?
Why EMC should sell Documentum to HP.

IBM Connects with ... Twitter
Strange marriage or brilliant deal?

On Fire at Work 
But not in a good way -- you're burning out.

Office 365's Social Business Vision
Microsoft continues to weave the web around Office 365 tighter and tighter.

Where's the Marketo, SAP Love
Forrester's showing little of it in its marketing wave.

Metadata's Super Cool
Managing data well can lead to value for your organization.

25 Ways to Turn Visits into Conversions
Personalization tips to boost conversions as much as 300 percent.
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Bigger, Better, Faster, Stronger: The Future of Big Data

2014-31-October-Big-Foot-Bionic-Man.jpg[W]e can rebuild him. We have the technology. We have the capability to make the world’s first bionic man. Steve Austin will be that man. Better than he was before. Better. Stronger. Faster.

One of the most popular TV shows in the mid '70s was the Six Million Dollar Man, which told the story of astronaut Steve Austin, who after an accident was rebuilt as a superhuman cyborg, combining the best of the human mind and robotic enhancements. This "Better. Stronger. Faster." has become a foundational theme in describing the benefits of technology. Whether you prefer the wording of the 1970's version or the 2007 Daft Punk "Harder, Better, Faster, Stronger," the basic themes resonate with organizations that want to improve the value and power of their technologies.

Big data is no exception. Although we have used the three Vs of Volume, Variety and Velocity as a basis for defining big data for over a decade, the truth is that each of these Vs is solved through different technologies -- there is no one solution to solve all of these problems. This conflation of big data characteristics has only become confusing since the phrase "big data" truly took off in 2011.

Building for Office 365? Microsoft has APIs for That #TEE14

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Our final dip into the Microsoft TechEd Europe meeting in Barcelona this week comes in the shape of new APIs for Office 365. These will enable developers to create applications that build on and tap into the Office 365 platform.

While the release of new APIs outside of a very small developer community is rarely going to stop the presses, the long-term implications for the ongoing development of Office 365 with this announcement is significant.

Free the Web From Google, Cage the IT Gorillas #OWF14

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PARIS — The final note for today from Paris and the Open World Forum (OWF): Let’s de-Google the Internet. If that didn’t catch your attention, then this will: It can be done.

It’s almost a given that at any gathering of open source workers there’s going to be a lot of shouting about taking the web back, and putting Microsoft, Google, IBM, Apple and all the other IT gorillas back in their cages.

From previous experience, this usually takes place after about the fifth glass of wine, beer or whatever your particular poison happens to be (OK, after the second glass, if you don’t do it often).

OWF is no different, except the call to free the web from Google came during one of the sessions this afternoon. Pierre-Yves Gosset of Framasoft, a non-profit organization dedicated to the promotion of free, libre and open source software and culture, pointed out that not only should the web be freed of control by the big companies, but that it should also be decentralized.

Big Data Projects: Taking Care of the Foundation

2014-30-October-Building-Blocks.jpgAll programs need a foundation, and big data programs are no different. Preparing an organization for big data requires a lot of the same capabilities for small data, content management and other information management and access programs. The challenge lies in making it real for the organization and paying for long term capabilities with short term benefits.

In the City of Love, Microsoft Courts Open Source #OWF14

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PARIS — Let’s face it. One of the things you don’t expect at an open source party is Microsoft. However, Microsoft is here at the Paris Open World Forum (OWF) and outlined its position on open source through the offices of Frederic Aatz, Director of Interoperability Strategy at Microsoft.

What does that title mean in English? You could describe him as the guy that gets things to work together — which was reflected in his message: Microsoft and open source need to get along.

Open Source, the US and French Pastries #OWF14

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The seventh Paris Open World Forum (OWF) opened today in … well, where you might expect — Paris. And this year it’s all about reclaiming data. Not just about the data you use to carry out everyday business tasks, but about the kind of data that gets lost when IT companies close down the source.

Interestingly, even the password for access to the Wi-Fi system here underscores the drive of this conference, which is, according to Florent Zara, OWF president, is about demonstrating how enterprises and users can regain control of their data.

You May Have Opened the Door to Your Biggest Business Threats

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It only takes one employee to create a monumental security nightmare. And that person may already be wreaking havoc at your organization.

A quarterly analysis by Skyhigh Networks, a cloud visibility and enablement company, found one user who uploaded gigabytes of data to high-risk cloud services — opening the company up to malware or a massive leak of confidential information.

This wasn’t the only security problem uncovered in the Cloud Adoption and Risk Report. Created by Skyhigh and Cloud Security Alliance, it looked at usage and risk metrics for 13 million enterprise employees from 350 organizations.

Buy the Wrong Software? A Fix Can Cost $700,000

information management, Organizations Ignore Quality When Buying Enterprise Software

A website only runs in Flash and doesn't work on Macs.

An online photo-sharing service is slow due to lack of scalability for a high volume of concurrent users.

A memory leak goes undetected through manual code reviews, functional testing and performance testing.

This is the software world. Things go wrong.

Office 365 Strengthens Mobile Device Management #TEE14

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Cloud first, mobile first. Remember that one? If you don’t, let us remind you that it’s the new Microsoft mantra that was chanted first by Satya Nadella on his first public outing as the company's new CEO.

Earlier this week at TechEd Europe, Microsoft talked a lot about securing social business in the cloud through Data Loss Prevention (DLP). Yesterday it talked about managing mobile data.

But this wasn’t just about managing mobile data and devices in a general sense, with a doff of the hat to Microsoft’s work on Windows Phone. This was about managing mobile devices and data specifically for Office 365.

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