Records Management News & Analysis
| Thursday Jun 5, 2014
Consider for a moment the amount of data that businesses generate on a daily basis. Add in the increased connections through mobile devices, cloud computing and social media. This leads to a multitude of concerns, including costs, risks and security, as data is stored in disparate locations. And then there are industries like government, finance, health care and legal services that have to comply with different laws and industry regulations, which can make managing data very cumbersome.
The need for information governance was never as mission critical as it is today.
| Monday Jun 2, 2014
Your information is the lifeblood of your organization. It’s content you create, it’s content you obtain from customers, suppliers, partners. And there’s usually a lot of it. That’s where solutions like SharePoint and Office 365 come in -- to help you manage it all.
But before you start storing every last piece of information you have, ask yourself if it’s really something you need. Just because you can save and store almost limitless amounts of content, doesn’t mean you should.
| Friday Apr 25, 2014
Here are six ways businesses can deal with the SharePoint metadata issue. They range from developing information governance strategies to implementing text analytics and improving SharePoint's native search functions of the SharePoint edition they work with.
The projects were identified in recent research by semantic search vendor Concept Searching (CS), which called them key objectives for companies that want to get the best out of their SharePoint deployments.
| Thursday Apr 24, 2014
Nearly 30 percent of organizations are still using SharePoint 2007, only 34 percent of organizations have turned to Office 365 and very few organizations have information governance strategies in place around their SharePoint environments. Those are just some of the research findings from semantic search provider Concept Searching.
The focus of the report was on the use or lack of use of metadata in SharePoint data management. But it also highlighted some interesting future projects for SharePoint-centric enterprises, including migration to newer editions of SharePoint and even the deployment of text analytics with SharePoint environments of the future.
| Wednesday Apr 23, 2014
IT should be run as a business, so says Gaurav Rewari, founder and CEO of Numerify, a cloud-based analytical applications company that comes out of stealth today.
And IT is a business that is badly in need of management, especially as on-premise applications move to the cloud.
“We’re in the midst of a great migration,” said Rewari. He compares it to zebras crossing the savanna. Only this migration isn’t as orderly. (Not that the zebras are.)
| Wednesday Apr 23, 2014
If I had to encapsulate in one phrase everything I’ve learned about doing information governance (IG) and related disciplines over the last 20 odd years, it’s that you should be pragmatic. Being pragmatic does not mean being shoddy, either by solving the problem at hand in a way that hinders other initiatives or the “big picture,” or by neglecting compliance obligations, or by accepting too much risk. Being pragmatic means being creative and rigorous in how you develop and assess your options to achieve your IG objectives.
| Thursday Apr 17, 2014
Selectica CEO Blaine Mathieu said the latest version of his company's contract management solution makes it easier for corporate executives and their teams to control risk, create opportunities and deliver business value.
The company's Contract Lifecycle Management (CLM) version 6 release includes a host of additional features, including advanced integrations with DocuSign and Salesforce, added support for Microsoft Office and new contract packages that enable users to create and version multiple contracts with a variety of templates as well as check-out, check-in and compare documents simultaneously.
It also offers a variety of customer experience enhancements, including improved search, faster navigation and an improved user interface.
| Wednesday Apr 16, 2014
If you have any experience with SharePoint as a document management platform today, you know that most organizations struggle to use it effectively. You’re also likely familiar with the negative impacts that typically result from using SharePoint ineffectively: a proliferation of sites, often on a proliferation of SharePoint versions, with no clear standards on what documents should (and shouldn’t) be stored there or how, no clear guidelines for users on how to classify their documents, little to no capabilities for promoting effective information lifecycle management, little to no end user governance or oversight for things like site and document library structures, security and access settings, or document hygiene, and dozens, hundreds or even thousands of orphaned sites that, taken together, represent a digital landfill of staggering proportions.
| Wednesday Apr 2, 2014
Ever heard of BeyondRecognition? If not, the time to learn is now. The Chantilly, Va.-based "document textnology" software provider offers document managers an alternative to optical character recognition (OCR), while delivering results with accuracy and speed.
| Monday Mar 17, 2014
Since paper free in ’93, we’ve heard that we’re on the cusp of solving the information management (IM) problem, yet time and time again we keep getting it wrong and dashing all those high hopes in the process. So what’s going on?
| Thursday Mar 13, 2014
Many businesses claim they have been busy over the past two years developing and implementing records and information management strategies. But scratch the surface and you find many of those strategies aren't especially effective.
Blame a lack of employee engagement, a lack of commitment at the management level and the absence of meaningful ways to measure the strengths and weaknesses of these efforts.
| Thursday Feb 27, 2014
The idea of cleaning up legacy SharePoint content is daunting. Organizations often place cleanup under the “Nice to Do” column as opposed to the “Must Do” column.
Why not leverage in-house resources? Legacy SharePoint cleanup is a perfect task for the Records Management (RM) department. Reviewing data and applying retention to it are two of our key responsibilities.
| Wednesday Feb 19, 2014
How come the NSA knows who I spoke to last Nov. 10 at 11 a.m. and for how long, yet I can’t find the phone number of a colleague I called last night?
It’s simple -- metadata.
| Wednesday Feb 19, 2014
The 2014 LegalTech conference began and ended with its signature hoopla and fanfare: Sessions were attended, parties were had, prize giveaways happened -- most notably one which involved a group of vendors pooling resources to underwrite a cherry red Mercedes Benz for a lucky winner (not me). LegalTech has truly become the Academy Awards for law firm administrative types.
| Monday Jan 20, 2014
Dropbox wants to be the cloud solution enterprises turn to for online file sharing, but there’s a problem. At many companies, workers are prohibited from accessing the service. “It’s blocked,” were the two words we heard most often this morning when we asked a few dozen people to enter the site from their offices.
This is both a problem and an opportunity for Drew Houston, co-founder and CEO of Dropbox. And if reports are correct, he has a big pile of cash to throw at it.