Records Management News & Articles

One of the biggest problems with records management is that if you don’t classify documents in a logical and consistent way, you might as well not have records management software. OpenText has taken the pain out of classification by introducing auto-classification that uses OpenText’s content analytics engine.

Everyone that uses the web knows that it's a wild, wild world out in hyperspace. But there’s other places that are equally wild, and positively dangerous for your data -- and most of them are in your enterprise. A recent white paper by Quest outlines three of the major problems, and six simple solutions to solving the problem of data governance.

Looking for a powerful engine to drive your information management efforts? Need an additive so you can search, manage and retain sensitive documents, files and emails like a well-oiled machine? Introducing Octane Version 4, Index Engines’ major new release.

This week IBM announced that it has finally closed the Algorithmics deal that,  among other things, gives it financial governance software, OpenText upgrades its records management for email, StoredIQ adds a records management module, and Mitratech looks at legal IT spending.

There is a sense of frustration in the records management profession. An informal show of hands in a session on professional education at the recent ARMA conference showed that most of the attendees had college or university degrees in library sciences or archival studies. Few had degrees in business or technology.

The problem? Records management in the 21st century is all about business and technology. Over the last generation a disconnect has developed between the skills developed and the skills needed to be a successful, strategic manager of corporate records. The self-described “control freaks” of the content management world are finding it difficult to flourish in the social, mobile, collaborative business of 2011.

Recent trends in e-Discovery point toward a very promising development -- companies are recognizing the pitfalls of existing models for handling e-Discovery, and they are working smarter. As the cost of e-Discovery continues to sky-rocket, a definite movement is growing among large enterprises who want to make e-Discovery more efficient, defensible and cost effective.

Think for a minute about how your company manages its email. How confident are you that it’s as secure as it needs to be? You’re not alone. According to Oasys Limited’s September 2011 Business Behavior & Email Management Project in which they surveyed 1,237 employees across a variety of disciplines, 96% of employees believe their companies face some level of legal risk associated with poor email management. Twenty percent said that their company faces “High Risk.”

Gartner’s 2011 Magic Quadrant for the Enterprise Content Management industry confirms what many suspect: The content management landscape is changing quickly, and changing dramatically. Today we look at the market changes identified in the Gartner report, while tomorrow we will look at which vendors it has identified in the Leader's Quadrant.

The records and information management standard ISO 15489 groups authenticity with sister concepts reliability, usability and integrity. The standard tells us the retention phase of the life cycle of the record should eliminate as early as possible -- and in an authorized, systematic manner -- records which are no longer required. In addition, the record should retain its context so future users may judge its authenticity and reliability.

While we have seen over the week just gone by the massive interest in SharePoint and a steady increase in the deployment of SharePoint 2010, how it is being used across the enterprise varies. A new EMC-sponsored AIIM report shows that one of those uses is as an enterprise content management system.

A new report from Symantec shows that retention policies are still not fully developed within companies, leaving many unprepared to handle increased requests for information.

At the Society of American Archivists (SAA) Annual Meeting, one of the discussions focused on electronic discovery and the context of electronic records in the workplace.

The Society of American Archivists (SAA) Annual Meeting continued the second day with a focus on interdisciplinary teams and long-term preservation planning.

The 75th Annual Meeting of the Society of American Archivists (SAA) conference offered insights on new tools that address archival challenges. Here's a look.

This week in Google world the Internet giant signaled its satisfaction with Plus by trimming away some of the fat. That is, it started tossing the old social acquisitions that didn't lead anywhere. At the same time, Google users gained a records management perk, as well as a bit more of that whole infinite scrolling thing.