Records Management News & Articles

In this, the month of everything SharePoint at CMSWire, we’ve started looking at SharePoint in some detail and with some interesting results. Last week, Jed Cawthorne, a Senior Strategy Consultant for enterprise content management, looked at uses for SharePoint. Here we will look at some of the challenges with deployments in the enterprise.

It has also been busy this week in the GRC space. For Lotus Notes, Daegis has announced functionality on its e-Discovery platform that enables enterprises to preserve collaborative application data throughout the e-Discovery process, Iron Mountain and GimmalSoft get together for SharePoint 2010 records management, there’s new archiving abilities for Office 365, OpenPeak secures Android, and BIA offers e-Discovery on iPads and iPhones.

ISO 15489 barely mentions disaster preparation and recovery outright. In fact, the most extensive statement on this topic in ISO 15489 appears in the Technical Report (Part Two): "Risk management also involves development of a disaster recovery plan that defines an organized and prioritized response to the disaster, planning for the continuance of regular business operations during the disaster and making appropriate plans for recovery after the disaster.”

If you blink, you’ll miss it. Perhaps we Records folk aren’t as comfortable with the topic as we should be. So, let’s take a step back to refresh ourselves.

For those who are not happy with the records management functionality of SharePoint 2010, the latest partnership between Iron Mountain (news, site) and GimmalSoft (news, site) will be welcome as the companies are getting together to develop a means of managing both physical documents and electronic files for SP 2010.

This month have been quite productive in the world of a content management standards development. The European Commission sponsored Document Lifecycle Management (DLM) Forum launched the MoReq2010 Technical Committee to address the new European record management (RM) specification and an XML schema for interoperability between RM systems. In addition, the British Standards Institute (BSI) also announced their new standard for enterprise content management best practices was available for public comment.

Like many, we have been following the evolution of SharePoint 2010 since its general release last year. Anecdotal accounts suggest widespread deployment and use across enterprises with further deployments on the way. A little over a year later, we still wonder whether it has lived up to its initial promise and what exactly it is being used for at the moment and where it will go in the future.

This week, with some of the dust beginning to settle on Oracle’s OpenOffice decision, Google is backing LibreOffice with advice and funding, SharePoint seems to be gaining ground in records management, Nuance closes the Equitrac deal, we took a look at document management on-premise or as an SaaS and Office 365 may be on the way.

Last time, I introduced the SharePoint 2010 Records Governance Plan to you. Today we continue the plan with the objectives section -- answering the question, “what are we trying to accomplish through our SharePoint 2010 implementation?”

While the sight of a business manager bristling with indignation over “inefficiencies” in the enterprise is a common one, and one of the accepted methods of increasing productivity is better business processes, research published by Iron Mountain would seem to suggest that, from an IT perspective, a good deal of the problem lies with institutionalized inertia rather that with particular products or workforce segments.

Need an e-Discovery solution that reflects perspectives of both the IT and legal departments? The search may be over. Today, Exterro released a new data management layer for its integrated solution suite. Fusion Zeta is an automated, easy-to-administer application designed to handle in-place early case assessment, preservation, collection and analysis. But perhaps most importantly, it gives legal teams 360-degree access into the entire e-discovery process, while eliminating the chaos of manual processes.

Thanks to the Freedom of Information Act (FOIA), HIPAA, SOX and other regulatory controls, protecting access to sensitive personal information or national security information continues to be of significant importance to all companies, especially those within highly regulated industries.

SharePointRecordsManagement.com, Don Lueders' blog, is one of the top resources on -- you guessed it -- Records and Information Management functionality in SharePoint. His tenure with the product extends back several years. I cajoled Don into sharing a few comments on his work for this audience.

Here’s what your SharePoint 2010 Records Governance Plan should look like -- and why.

There have been a number of new releases recently in the GRC space, with SAS upgrading its GRC suite, QUMAS offering document and records compliance in SharePoint, GRC monitoring for social media from SocialLogix, while Symantec adds to its SaaS offering. New research for Bloomberg also shows that enterprises are moving to hosted email for compliance reasons.

It’s not surprising that the Obama administration is rather busy this week sharing information and basking in the aftermath of this weekend’s news. And while others may have been looking forward to the numerous press conferences addressing these issues, we at CMSWire were anticipating the House Oversight and Government Reform Committee’s hearing about the administration's policy for preserving tweets and other messages sent using social networks.