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Records Management News & Analysis

Is Too Much Information Putting Your Email Management at Risk?

Oasys Software.gif Think for a minute about how your company manages its email. How confident are you that it’s as secure as it needs to be? You’re not alone. According to Oasys Limited’s September 2011 Business Behavior & Email Management Project in which they surveyed 1,237 employees across a variety of disciplines, 96% of employees believe their companies face some level of legal risk associated with poor email management. Twenty percent said that their company faces “High Risk.”

Gartner Magic Quadrant: Update Your Enterprise CMS If It's More Than Five Years Old

Gartner’s 2011 Magic Quadrant for the Enterprise Content Management industry confirms what many suspect: The content management landscape is changing quickly, and changing dramatically. Today we look at the market changes identified in the Gartner report, while tomorrow we will look at which vendors it has identified in the Leader's Quadrant.

Your SharePoint Records Governance Plan & ISO 15489: Business Connectivity Services & Authenticity

The records and information management standard ISO 15489 groups authenticity with sister concepts reliability, usability and integrity. The standard tells us the retention phase of the life cycle of the record should eliminate as early as possible -- and in an authorized, systematic manner -- records which are no longer required. In addition, the record should retain its context so future users may judge its authenticity and reliability.

Report: A Third of Organizations Use SharePoint as an Enterprise CMS

While we have seen over the week just gone by the massive interest in SharePoint and a steady increase in the deployment of SharePoint 2010, how it is being used across the enterprise varies. A new EMC-sponsored AIIM report shows that one of those uses is as an enterprise content management system.

Information Retention Includes More Than Just Email, Symantec Survey Finds

Information Retention Includes More Than Just Email, Symantec Survey FindsA new report from Symantec shows that retention policies are still not fully developed within companies, leaving many unprepared to handle increased requests for information.

Information Management: Findings from the Digital Records Forensics Project #SAA11

At the Society of American Archivists (SAA) Annual Meeting, one of the discussions focused on electronic discovery and the context of electronic records in the workplace.

Information Management: How a Solid Preservation Plan Can Cure Insomnia #saa11

The Society of American Archivists (SAA) Annual Meeting continued the second day with a focus on interdisciplinary teams and long-term preservation planning.

The Future Is Now: New Tools to Address Archival Challenges #saa11

The 75th Annual Meeting of the Society of American Archivists (SAA) conference offered insights on new tools that address archival challenges. Here's a look.

A Week in Google: Throwing Away Old Social Acquisitions, Gaining Records Mgmt & Infinite Scrolling

This week in Google world the Internet giant signaled its satisfaction with Plus by trimming away some of the fat. That is, it started tossing the old social acquisitions that didn't lead anywhere. At the same time, Google users gained a records management perk, as well as a bit more of that whole infinite scrolling thing. 

What Happens After 'Here Comes Everybody': An Examination of Participatory Archives #saa11

The 75th Annual Meeting of the Society of American Archivists (SAA) kicked off its three-day conference in the organization’s “Sweet Home”-town of Chicago.

Gmail Gets Records Management with RecMan

CMSWire recently looked at why Google Docs is not Enterprise CMS. We did note at the time, that the on-going development of both native and 3rd party functionality was shifting its shape. The most recent of these additions brings certified records management functionality to Gmail and Google Docs.

HP, Autonomy: Information Management, Cloud Computing, Big Data, Money

There has been speculation over the past five days as to the significance of HP’s announcement that it intends to buy UK-based Autonomy for US$ 10.7 billion. Questions over the wisdom of the deal are rife, but ultimately, the answer to the general question as to what it is all about was provided by HP CEO Léo Apotheker in the initial announcement.

Your SharePoint Records Governance Plan and ISO 15489: Taxonomies & Folksonomies

I find Microsoft’s advice regarding how to properly assemble a taxonomy somewhat nonsensical, but it’s because I love the Records and Information Management standard ISO 15489 so much. As you write your SharePoint 2010 Records Governance Plan, I recommend you consider the following.

GRC Roll-up: CrownPeak Gets Governance; Records Management for SharePoint

This week in GRC, CrownPeak and Magus team up for SaaS Web Content Management system governance, Socialware picks up US$ 7 million in Series C funding, DocuWare v5.1 gets FDA certification renewed and McAfee goes mobile with Sony. Also this week, we took a look at records management for SharePoint again.

Why Enterprise Content Management and Google Docs Are Not the Same

Recently, Alan Weintraub of Forrester Research published a paper in which he posed an interesting question: Can Google solve your ECM needs? Let's have a look.

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