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SharePoint, SharePoint 2013 Best Practices, Analysis

Stop Pulling Teeth: A Better Way to Classify Documents

2014-08-December-Dentist.jpgThere are really only two ways to get your content classified: You require manual tagging by setting fields as required, or you use automation and stop fighting your users.

People hate to upload a document only to find that there's a half dozen fields to fill in before they can finish the upload process. This approach may seem easy, but often times it creates a love/hate relationship with SharePoint -- users see it as a limitation of SharePoint and will turn to a file share or Dropbox instead.

Alternately, they take the easy way out and fill the fields with the first entry in the drop-down, resulting in metadata that is populated, but wrong. Required manual tagging becomes yet another thing users have to do to get their work done.

Here's a Way to Pull Your Project Data Together in Office 365

Although Microsoft has been developing Office 365 at a ferocious rate recently, it still remains a suite of individual applications designed to accomplish specific tasks. To enhance user navigation, harmon.ie has developed a single screen view of those applications and what’s happening in them.

This week, it took that a step further with the launch of its new Project Management Solution, an extension of its harmon.ie email that enables users to pull together all the information that is passing through Office 365, OneDrive, Lync and Yammer on a given project for easy access on either mobile or desktop.

Microsoft Offers Office 365 on Steroids with HP Services

HP and Microsoft, which have always had a fairly tight relationship, just inked another agreement that enables HP to offer Office 365 services and support.

The new agreement will allow HP to manage Office 365 and related HP services for enterprise customers, and also allows select HP datacenters to be used by Microsoft for Office 365 email hosting.

The SharePoint Landscape from 30,000 Feet

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If SharePoint were a character in a movie, it would be Rocky Balboa, or maybe Mark Twain (“The reports of my death have been greatly exaggerated”). With the end of the year around the corner, it's a good time to take a 30,000-foot view of the lay of the SharePoint land and see what's in store for 2015. While SharePoint may not be perfect, the technology is something many enterprises count on. We've seen great growth and energy in SharePoint over the past year and there are some events and developments that will be driving the technology next year.

Office 365 Digs Deeper Into Lucrative Government Market

2014-24-November-Digging.jpgMicrosoft took a significant step forward late last week in overcoming security concerns related to cloud computing in government agencies. The step came in the form of an announcement that the watchdog body governing the Department of Health has given Office 365 the thumbs up to operate in the department.

Office 365 will be the first cloud based email and collaboration and communication product to obtain a FedRAMP authorization. The authorization could potentially open the doors to a rush of deployments across government services.

EFSS Customers Keep Getting More for Their Bucks

Hey CIO, get with the program. Employees are accessing your content remotely. And though they may be using the service you’ve told them to use, they’re probably using something else too. We’ve seen surveys that say that the average employee uses three to five file sharing solutions.

A recent study conducted on the behalf of Soonr, a provider of secure file sharing and collaboration services for business, reveals that though 89 percent of full-time employees access files remotely, only 22 percent are aware of a company-approved file-sharing system in their workplace. That means that a whole lot of content is floating out in the wild outside of your control.

It’s a big problem, and also a huge opportunity for the 100 plus Enterprise File Sync & Share (EFSS) providers who want to solve it. They’re continuously raising their games to help companies protect files and comply with regulations, to win trust, to create emotional bonds with workers by providing them with awesome user experiences and to help make-work more productive.

Though we cover the EFSS market regularly, we can’t write an article about each vendor every time they make a move. So we’re highlighting those that we haven’t covered but are noteworthy.

SharePoint in the Clouds: Choosing Between Office 365 or Azure

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Every time I read about “the cloud” I want to drag out a red pencil and edit the sentence. Why? Because we should really be talking about “the clouds,” plural.

There are dozens of cloud hosting options for SharePoint, beyond Office 365. Amazon, Rackspace and Fpweb offer compelling alternatives to Microsoft’s public cloud for SharePoint online with a mix of capabilities.

Microsoft Tightens Yammer, Office 365 Integration

Isn’t it just great when vendors keep their promises?

That's just what Microsoft is doing with it's latest move towards deeper integration of Yammer and Office 365. Another step towards transforming Yammer to Microsoft’s social layer, it provides a single sign-on for Yammer and a feature allowing users to access Yammer with their Office 365 credentials. What's more, it will work in all the different applications that come with Office 365.

OpenText Targets Compliant Office 365 Cloud Shift #OTEW2014

ORLANDO, Fla. -- OpenText and Microsoft are friends. They're also competitors.

They are definitely friends when it comes to the relationship between Office 365 and OpenText's Content Server, the foundational repository and information governance layer for OpenText's Enterprise Content Management (ECM) suite. 

The friendship continued this week at Enterprise World 2014 here at the Walt Disney Swan and Dolphin Resort. The 8,200-employee Waterloo, Ontario, ECM provider announced the availability of OpenText Application Governance & Archiving (AGA) 10.7 for Microsoft SharePoint and Microsoft SharePoint Services.

It's all about helping the transition into the cloud -- moving from on-premises instances of Microsoft SharePoint to Microsoft Office 365 in the cloud. Enterprises will also be able to maintain core information governance and compliance processes and integrate content from other enterprise applications such as SAP and Oracle EBS, according to OpenText officials.

Microsoft Wants to De-Clutter Your Inbox

An empty email inbox is apparently a new status symbol in the IT industry — and vendors are lining up to provide products designed to help you manage your mail.

Google has already introduced its Inbox, and now Microsoft is bringing Graph to inboxes to make them smarter.

While the concept of intelligent inboxes is a bit of a contradiction – think of all the trash they attract – Microsoft Graph promises to change that. It will teach inboxes what you want, what you don’t want and dump the rest in a hole called Clutter.

SharePoint Migration? Metalogix Knows Who to Call

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Fresh off the excitement of its acquisition by Permira Funds, Metalogix is back to what it always did best — data migration and migration tools.

This time it comes in the shape of a new Cloud Acceleration Partner Program which Steve Marsh, director of product marketing at Metalogix, claims will provide anything any enterprise needs for cloud or hybrid migrations.

For those working around SharePoint Online or Office 365, the names of the six initial partners will be familiar: BrightStarr, Cardinal Solutions, En Pointe, Neudesic, Slalom Consulting and Statera.

Microsoft Delve is Nice, But are Other Options Better?

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Microsoft has finally announced the release of Delve, a project that had been hidden under the code name Oslo and about which little was known.

When it was unveiled at the SharePoint conference earlier this year, then later as part of Office 365, Microsoft described it as a new way of getting working done. With it, Microsoft said, workers could find any content they needed, anywhere

Exciting as the announcement was — at least for Microsoft users — it doesn’t really extend beyond the Microsoft environment. Yes, it can find a needle in the massive haystack of your enterprise content ... as long as that content is in Microsoft applications. 

News Bites: Releasing, Renaming and Growing Revenue

The latest in toolsets, interfaces, focus, growth and predictions from the Jerseys, the City of Notions, the Gold Coast, the Warrior King and San Jo.

Badgeville Offers New SharePoint Gamification

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SharePoint's not pretty. Adoption, therefore, can be slow.

Officials at gamification provider Badgeville believe they can change this by making SharePoint fun. And they're doing so with a new release of their gamification integration specifically for SharePoint.

Badgeville for SharePoint is the Redwood City, Calif., provider's next generation solution to add game, reputation and social mechanics to SharePoint community and collaboration environments. 

"SharePoint has a reputation of being a bit ugly," said Laura Lilyquist, vice president of marketing at Badgeville. "Companies are making transitions to SharePoint 2013 and are wanting to ensure that the migration is going to be worth it, that users are going to adopt it and be happy with SharePoint. So we're adding a gamification layer as part of this migration."

Has Office 365 Brought Back Microsoft's Swagger?

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A few years ago I came to scary realization that I am now old enough to look back — and “reflect.”

I'm still not sure that with age comes wisdom, but I am sure that I can see repeating patterns. The new becomes old and all the old becomes new again. My kids’ music selection includes a smattering of re-makes that are Top 40 material today, just as the originals were when I was my kids’ age.

I’ve now witnessed clothing come in and out fashion multiple times (although I sincerely hope bell-bottoms do not return). And this may be just me, but it seems like every other movie that comes out is a re-make.

They say art imitates life. But I'll take that one step further and say technology imitates many of the patterns I have observed over time.

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