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Document Management Software News, Reviews

Discussion Point: Will File Sharing Replace Your ECM Solution?

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Enterprise File Sync and Share (EFSS) is a disruptive technology that burst into the information management space a few years ago.

Workers worldwide were quick converts because they were tired of the big, difficult-to-use proprietary enterprise content management systems (ECM).

As more workers started using EFSS, more and more analysts and vendors began to discuss the possible demise of ECM.

But is that really possible? Compared to ECM systems, EFSS has relatively little functionality.

Hey Mac Users: Want a Peek at Office 2016 for Mac?

Five years after Microsoft unveiled Office for Mac, it's released a look at its successor.

The preview of the new Office 2016 for Mac includes updated versions of Word, Excel, PowerPoint, OneNote and Outlook. The full release is scheduled for the second half of 2015.

OpenText Automates Contract Process Management

OpenText announced the release of a new contract management solution. It will enable enterprises to automate the entire contract process and related tasks by pulling together a number of technologies from OpenText’s enterprise information management portfolio.

The new product offers contract process management — for the smallest and simplest contract to the most complex contracts for global organizations.

The release comes at an opportune time for legal departments, which we reported last week are struggling with even the simplest document management tasks.

In a statement OpenText noted that its new Contract Center solution offers automation and management of processes from the very first contact through authoring, negotiation, execution, renewal and retention.

Here's Another Reason for CIOs to Like Dropbox

There’s a reason why Dropbox is one of the defaults for saving Microsoft Office documents: 35 billion of them already live in the cloud file storage service. And though some might be homework assignments, recipes, directions to soccer fields and such, a large portion of them are about business.

Yet according to a recent survey only nine percent of work documents are stored in a company-sanctioned file sharing service.

This spells h-u-g-e  o-p-p-o-r-t-u-n-i-t-y for Dropbox for Business. After all, Dropbox is the unofficial file sharing service used by most workers. All Dropbox for Business needs to do to win the market is to earn IT’s blessing.

The company is working feverishly to do exactly that.

Are You Managing Documents Like It's 1990? [Infographic]

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Forget file-sharing services like Dropbox, Box, Nitro, Syncplicity and OneDrive for Business. Ditto for high resolution monitors, tablets and digital signatures. 

More than a third of us are working with documents and collaborating the old fashioned way, via email, printing and editing, hand signing and scanning -- you get the idea. So says a survey conducted by Nitro and the PDF Association. It looked at the way 1200 knowledge workers in 56 countries across 13 industries and 10 professions used documents on the job. And it’s not just small companies that we’re talking about, but those with as many as 10,000 employees as well. 

Microsoft Boasts: 'Code Once and Send to Any Device' #MWC15

Microsoft has opened the box on its Windows 10 universal app platform at Mobile World Congress in Barcelona, Spain — and developers are expected to like what they see.

Kevin Gallo, director of Windows Developer Platform at Microsoft, said the platform advances Microsoft's development goals. It lets developers to code once and send that code to any Windows device, from a mobile phone or tablet to an Xbox console.

All of these Windows devices will now access a single Store for app acquisition, app distribution and updating.

Kofax Focuses on Customer Communication with $19.5M Buy

Kofax, an Irvine, Calif.-based financial technology company, just spent $19.5 million to acquire Aia, a customer communications management vendor based in The Netherlands. 

Kofax will integrate Aia’s software into its TotalAgility platform. It will also continue to offer the product on a standalone basis. 

Kofax claims the acquisition will strengthen its platform and give it a competitive edge.

Legal Professionals Struggle With Poor Document Management

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New research from Workshare claims the legal industry is plagued by a greater than average share of document mismanagement and chaos.

The survey, based on responses from 220 legal professionals, shows that 78 percent are struggling to meet targets in spite of document and content management strategies to improve efficiencies.

Blame the C-Suite for Your Failed SharePoint Project

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About two out of three organizations complain their SharePoint projects have stalled (26 percent) or failed to live up to their expectations (37 percent).

And it gets worse, according to new AIIM research.

A majority of respondents blame those SharePoint failures on lack of support from senior management.

6 Key Facts the C-Suite Should Know About Windows 10

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This fall, Microsoft will issue the general release of the next version of its operating system to both consumers and enterprises.

Windows 10 will very likely be the last major upgrade that Microsoft will ever offer. After that, updates will be incremental and instantaneous. Meanwhile, your business may be humming right along with Windows 7.

So when you’re talking about Windows 10 in the boardroom, here are the basic facts you should bring up.

AirWatch by VMware Shakes Up Enterprise Mobility Management

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When VMware spent $1.54 billion to acquire Enterprise Mobility Management (EMM) startup AirWatch last year, it raised plenty of eyebrows.

Some saw it as an act of desperation: VMware didn’t have a strong mobile play at a time when personal computers were becoming less and less of an endpoint.

Others saw it as brilliant: AirWatch understood something that many of its competitors did not — namely that “your smart phone or tablet is your computer” and that companies would need to go beyond safeguarding email and file sharing to protecting application data in transit as well.

As with any acquisition, there was also the question of integration. Would Palo Alto, Calif.-based VMware wreck everything that worked about Atlanta, Ga.-based AirWatch?

That doesn’t seem to have happened, especially in the wake of today's release of AirWatch8.

Are E-Signatures the Missing Links in Paperless Offices?

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The paperless office is still a dream.

While there are plenty of possible reasons, the most likely involve a combination of technology and management — and, some claim, the failure of even organizations with enterprise content management (ECM) in place to adopt an e-signature strategy.

The problem is not a lack of available e-signature solutions, but the failure of C-Suite executives, including Chief Information Officers, to deploy or develop IT strategies that include digital signatures because of security and legal concerns.

How Did Microsoft CEO Satya Nadella Do in Year 1?

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Happy Anniversary Satya Nadella.

You became the CEO of Microsoft this time last year, and what a year it has been.

The house that Gates built (and Ballmer almost wrecked) has gone from being perceived as “old and tired” to being called “cool." And that’s largely because you haven’t taken your customers for granted and have understood that every day and in every way you must earn their trust and love.

After all, if Microsoft fails to delight, there’s an app or web service that can replace it. You understand this in a way that your predecessor, Steve Ballmer, did not.

For that, we commend you.

Looking for Microsoft Universal Apps for Windows 10?

Only two weeks after it announced they were on the way, Microsoft has released the preview version of Universal Office apps for Windows 10. This first batch includes Word, Excel and PowerPoint.

These apps are available for free download for PCs, tablets and phones that are running Windows 10 Technical Preview, and will be followed in the coming weeks by the other Office apps.

Dropbox Says Open Sesame with Its New Button

Dropbox just gave its 300 million users another reason never to leave. While some Sync and Share providers would brag about a release like today's, Dropbox doesn't -- that's not its style.

What it does instead is ever so quietly say “Hey, by the way, look what we’ve done now that will make your life easier.” Its motive is to simply delight you, but how it plays out has another effect. It makes the experience on some of the other file sharing services kind of suck in comparison.

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