Content Management Matters ™

Archiving has become a huge deal for organizations large and small as rules and regulations dictate how easily information needs to be available for compliance and legal purposes. So it's no surprise that enterprise content management vendors are incorporating these requirements into their solution offerings.

Oracle, being no exception, has developed the Oracle Online Archive that uses their database as a storage repository for all types of content, including email, files, etc. Seems like they have been down this road before though. Does a "single solution for all content types" work in the real world?

Oracle has taken it's Universal Content Management solution to a new level by announcing two new components: Universal Online Archive and Email Archive Service. Both of these components are just the latest in the long line of integrated products to support the growing needs of content management.

HP has taken a dip into the acquisitions market with its recent purchase of Tower Software, an Australian Enterprise Content Management Provider. But they don’t call it an ECM acquisition – rather it’s a deal that will help HP expand its reach into the ediscovery and compliance software market.

Surety, LLC, a provider of data integrity solutions, has announced the release of AbsoluteProof for Microsoft SharePoint -- a lightweight, automated software solution that seals and authenticates records in Microsoft Windows SharePoint Services and Microsoft Office SharePoint Server (MOSS).

News from the SharePoint User Conference in Seattle, where HiSoftware present on Thursday with an update of AKS, and with the launch of 'Compliance Sheriff', a new compliance solution.

CYA Technologies, a leading provider of complete granular recovery solutions for enterprise content management (ECM) systems is ready to save you from a world a trouble. They have just released their latest Data Integrity Service offering for users of EMC Documentum and IBM FileNet P8 ECM systems, a service designed to find, document, and repair corruption in your ECM system.

Varonis has launched a new version of its DatAdvantage solution, which extends its data governance capabilities to unstructured data in UNIX environments. DatAdvantage 3.5 provides visibility to and enables auditing for data held in UNIX repositories, ensuring that such data is accessible for appropriate business activities only.

The move marks a significant evolution of the DatAdvantage product, which hitherto could only be applied to Windows environments. Users can now manage unstructured data from both environments from a single interface. The technology provides visibility for any UNIX file server, gathers user data from NIS, LDAP and local machine accounts, and grabs event data from Network Appliance filers and Sun Solaris v8, v9, and v10 file servers.

No doubt as an organization today, you have compliance regulations to consider in everything you do. If you are currently an IBM customer then there's a solution fit for you. If you are not, have a look anyway - it may be just the ticket you need.

IBM has launched the IBM Compliance Warehouse for Legal Control. It's an integrated software, hardware, and services environment that will aide organizations in managing legal and compliance mandates.

When Google dropped a cool US$ 625 million on communications security and compliance company Postini in July of 2007, speculation was rampant about the company's intentions, with most pointing to a desire to attract more enterprise customers by beefing up their "Apps" with security options.

The pundits appear to have gotten this one right with Google's announcement of a series of enticing email compliance and security products -- all powered by what was Postini. The new offerings include message filtering, transport layer encryption, and business records archiving and discovery. Shazam! The records management market just got Googled.

NextPage, an outfit that focuses on proactive information risk management, is strutting around the neighborhood brandishing a shiny new award. The company's Document Retention product was just named as one of the 2008 Technology of the Year winners by the InfoWorld Test Center.

Do you really know who's guarding your data? With the Application Service Provider model coming of age, it has become quite popular for the small business sector to use third parties to manage their data.

Take for instance, automotive dealerships. Sometimes unbeknownst to them, they are bound by the Gramm-Leach-Bliley act.

Now, the general intent of the act is not for consumer protection, but there is a consumer protection section to the act. In essence, it dictates that the protected, personally identifiable information that is provided for auto loans must be protected.

Personally identifiable information can be anything from a social security number to a mailing address. These dealerships take the credit information from the customers as necessary, provide that data to financing partners, and sometimes even third part Customer Relationship Management (CRM) companies.

These days, there’s a lot of talk about regulatory compliance. Sarbanes Oxley, HIPAA, Gramm-Leach-Bliley, and any number of non federal regulations have caused business owners much concern about security and records management. In our search for the Utopia that is foolproof identity, we often overlook the simplest solution of all: Unified Source.

Postini is enhancing its on-demand Email Security Services through the addition of new content analysis and policy administration tools to enable better email compliance policies.

Postini was purchased by Google last July.

Today Traction Software released TeamPage 3.8, an enterprise blog and wiki solution.

To give you a sense of what you can expect from the offering, founder Greg Lloyd illuminated its muse.

"[Our customers] challenged us to further improve ease of use, scalability, management and the real need for Enterprise 2.0 collaboration 'at the edge' -- with customers, supply chain partners, sales partners, legal and other professionals -- as well within the core of the enterprise. We're extremely proud to have met this challenge.”

One of the biggest headaches associated with eDiscovery is trying to manage loose electronic conversations taking place at or about the office. Email is hard enough, but instant messaging? Can you imagine...?

Thankfully, Open Text -- in partnership with FaceTime Communications -- have brought records management to the latter, hairier, medium. Meet the FaceTime IM Auditor.