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Compliance News & Analysis

Don't Hold Your Breath: SharePoint Release Delayed

Microsoft is significantly delaying the release of SharePoint Server 2016 — creating what one industry expert described as a "ripple of sadness" across the Internet.

In a blog post yesterday, Microsoft revealed a new delivery plan for the next on-premises version of Sharepoint. It confirmed that SharePoint Server 2016 will become generally available in the second quarter of 2016, with a public beta in the fourth quarter this year. That is about a year later than originally expected.

Shadow IT Isn't Going Away - and That's a Good Thing

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There's a new public enemy number one in the land of information management -- shadow IT.

The name alone sounds ominous, as if the “The Imperial March” from "Star Wars" should play in the background when you say it. It portends rogue employees, covert operations and malicious attempts to undermine the good work of corporate IT. The negative hype surrounding shadow IT has reached fever pitch -- which means that it's grossly overblown.

While shadow IT has its share of drawbacks, the overwhelmingly negative connotation attached to it is unwarranted, and the notion that organizations need to destroy it is false.

Shadow IT is not going away. Not now, not in the future. In fact, the formation of shadow IT groups will only grow larger as the data landscape and thirst for analytics continues to expand. More important than its staying power, however, is something no one wants to acknowledge: shadow IT is a good thing.  

Moving Your Information Governance to the Cloud

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In spite of frequent reports about the uptick in cloud adoption -- with a recent IDC report predicting an additional 11 percent shift of IT budget away from in-house IT delivery towards different cloud models by 2016 -- some businesses are still hesitating. To them, maintaining tight control of corporate information means keeping it on-premises.

However, moving data to the cloud does not have to equal loss of control over data, or a decrease in its security, governance and privacy.

So how do you navigate the pillars of cloud data governance?

You Can't Create Digital Businesses Without E-Signatures

Two converging trends — the growth of the mobile workforce and digital business processes — are giving a big boost to the e-signature market.

That's the word from Michael Laurie, co-founder and VP of product strategy at Silanis, an electronic signature provider.

"Acceptance for e-signatures has been growing over the past years in terms of end user adoption," he said, noting that customer experience is a priority. If users don't like an e-signature solution, they won't use it, he said.

Legal Professionals Struggle With Poor Document Management

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New research from Workshare claims the legal industry is plagued by a greater than average share of document mismanagement and chaos.

The survey, based on responses from 220 legal professionals, shows that 78 percent are struggling to meet targets in spite of document and content management strategies to improve efficiencies.

Blame the C-Suite for Your Failed SharePoint Project

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About two out of three organizations complain their SharePoint projects have stalled (26 percent) or failed to live up to their expectations (37 percent).

And it gets worse, according to new AIIM research.

A majority of respondents blame those SharePoint failures on lack of support from senior management.

Are E-Signatures the Missing Links in Paperless Offices?

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The paperless office is still a dream.

While there are plenty of possible reasons, the most likely involve a combination of technology and management — and, some claim, the failure of even organizations with enterprise content management (ECM) in place to adopt an e-signature strategy.

The problem is not a lack of available e-signature solutions, but the failure of C-Suite executives, including Chief Information Officers, to deploy or develop IT strategies that include digital signatures because of security and legal concerns.

6 Sites Are the Fastest, Most Secure: Is Yours One of Them?

Six websites earned recognition as the fastest and most secure over the recent holiday season, based on anonymous consumer data aggregated across more than 26 million domains worldwide.

Ghostery, a global marketing technology company that provides online transparency and control to consumers and businesses, claims the sites ranked the highest on its newly developed Ghostscore Website Optimization Index. The index is based on a data-driven engine that ranks website performance and security across key industries worldwide.

Ghostery CEO and founder Scott Meyer boasted that the index will help establish a new global standard for website efficiency and profitability. "A lot of companies that use our marketing cloud management service have been asking us how they are doing, relative to other companies. We decided to create a tool to help answer the question," Meyer told CMSWire.

Lexmark Believes ECM Is Good For Your Health

Lexmark moves slowly, but solidly. Its latest move is the acquisition of medical imaging technology provider Claron in an all cash deal worth $37 million.

Lexmark has also announced that once the deal is closed it will incorporate Claron’s medical content management technology into Perceptive, the enterprise content management vendor that Lexmark bought in 2010 for $280 million.

If this all appears to be a little marginal to the main ECM game plan, then think again.

New research by Dallas-based MarketsandMarkets has estimated that the medical document management systems market could be worth an estimated $425 million by 2019, up from $220 million this year. While that is a relatively small amount of money in the overall ECM scheme of things, there are few enough players in the market, making it a lucrative if specialized sweet spot.

A Sneak Peek Into Information Governance's Future

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Information governance is slowly moving beyond its traditional image as a center of risks and costs as it evolves into a technology practice that delivers added value for companies.

That was one of the themes yesterday in a CMSWire Webinar, "Real Customer Successes: Business Transformation with Information Governance." The speakers were Barclay T. Blair, executive director and founder of the Information Governance Initiative (IGI), and Stephen Ludlow, the director of product marketing at OpenText who leads that company's e-discovery and information governance (IG) practice.

The core of the presentation was a preview of a benchmarking study by IGI that is based on interviews with 30 information governance managers.  You can watch the full webinar by clicking here or at the end of this story. The full IGI study is scheduled to be released in January.

Gartner Names 6 Leaders in Resurgent Information Archiving Space

The financial crisis that started in 2008 changed many things. Financial companies closed down. CEOs lost their jobs. IT changed, too. Over the past few years data governance preservation has become a critical enterprise need. And Enterprise Information Archiving (EIA) is making a reappearance as a key technology to meet that need.

According to Gartner’s Magic Quadrant for EIA (registration required), technologies in this space are getting a second life as businesses turn to them to underpin enterprise strategies for compliance, information governance, e-discovery and the historical preservation of data.

EIA has been around for a long time -- Gartner estimates almost 20 years -- but with the economic crisis came increasingly complicated compliance requirements, resulting in enterprises searching for technology to help manage these complexities.

Customers Aren't Worried About Data Breaches [Infographic]

2014-20-November-yawn.jpgHere's good news for every company that's careless with personally identifiable information: Your customers apparently don't care.

A new study by global IT association ISACA shows that consumers haven’t changed their shopping behaviors despite a year of retail data breaches — worrisome, the organization maintains, especially with the shopaholic trifecta of Thanksgiving Day, Black Friday and Cyber Monday is just a week away.

It's not that consumers are unaware of the problem. According to the 2014 ISACA IT Risk/Reward Barometer, almost all US consumers (94 percent) have read or heard about major retailer data breaches in the past year. But while three-fourths of those surveyed claim those data breaches have increased their concerns about their personal data privacy, few are doing anything about it.

Few Organizations Have Strong Internal Search Capabilities

Why is it so easy to find virtually any information you need with a quick search online and so difficult to find what you need on internal networks? According to a new study (registration required), the problem is pervasive. 

The study, conduced by AIIM — the Association for Information and Image Management — found three out of four information professionals think it is easier to find information outside of their organizations than within. And 25 percent acknowledged their organizations lack advanced or dedicated search tools.

And that’s not all. More than 50 percent of the 415 information professionals polled describe their legal discovery procedures as “ad hoc, manual, disruptive and expensive,” said study author Doug Miles, head of the AIIM Market Intelligence Division.

“These people, and particularly the 28 percent who have no policy or process for legal discovery, could find themselves hit with litigation, or a compliance investigation at any time, and they would be in chaos — very expensive chaos!” he said.

Trending Features In Document Management

The paperless office is still to a large extent a dream. But the possibility of developing paperless processes is a very real opportunity, according to this year’s AIIM annual industry watch research.

The findings are contained in AIIM’s Paper Wars: An Update From The Battlefield. AIIM — the Association for Information and Image Management — is a global community of information professionals. The research is the result of a global survey of 336 AIIM members between September and October of this year.

According to Doug Miles, report author and director of market intelligence, paper documents are still clogging offices and stalling business processes even though office workers are mobile, computer literate and aware that paper-free processes improve productivity and lower costs. But the news isn't all bad.

The Paperless Office? Dream On

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The paperless office is only a dream, and we should be setting our sights a little bit lower.

That's how Doug Miles introduces this year’s AIIM Industry Watch report on document management, specifically on paper-free processes.

Even though office workers are mobile, computer literate and aware that paper-free processes improve productivity and lower costs, most organizations are still struggling against the tide of paper documents that clog offices and stall business processes.

AIIM — the Association for Information and Image Management — is a global community of information professionals.

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