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Document Management Software News, Reviews

Win10 Will Offer Continuous Updates #MSIgnite

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Microsoft executives have promised continuous deployment for Windows as far back as 2011, back in the era of Windows 8. But when they were asked back then how they planned to change Windows Update, they fumbled and admitted they weren't changing it at all.

Today at Ignite in Chicago, Microsoft EVP Terry Myerson introduced an audience of admins and developers to the long-awaited Windows Update for Business, which he described as an entirely new mechanism for the distribution of continuous patches for Pro and Enterprise editions of Windows 10.

EMC's Vision May Not Be Documentum #EMCWorld

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When EMC's Enterprise Content Division President Rohit Ghai takes the stage at EMC World later today, don’t expect to hear much about Documentum.

Instead Ghai is likely to spend most of his time on stage talking about Project Horizon — it’s a code name for EMC’s next Enterprise Content Management (ECM) platform. And though no one yet knows exactly how Project Horizon will eventually be branded, we do know this: very little, if any, of it resembles Documentum— the ECM solution that has lived in Gartner’s ECM Leader’s Quadrant for as long as we can remember.

Current Documentum users need not worry. Documentum isn’t going away any time soon. It’s just not where the future is. After all, Documentum was founded 25 years ago, before the world was cloudy, mobile and social. Before big data and analytics became consumerized. And before companies began to recognize the advantages of leveraging open source.

3 Features Office 365 Needs to Launch in 2016

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Once upon a time we all worked in cubicles, separated from colleagues and very much siloed. These days many of us are lucky enough to work in more funky, open plan spaces. Some of us even have bean bags. Barriers have been broken down, collaboration and communication is more important, and physical silos have been reduced.

This parallels -- in much the same way -- how enterprise IT has changed from individual, isolated, desktops to the connected and collaborative cloud. Devices are linked, more and more applications talk to each other, and we are encouraged to use digital tools to work more closely together.

When Microsoft released Office 365 in 2011, it had many of the above stated goals. Not only did it want to foster better digital working, but it wanted to pull teams and workers closer together. 

Much of this has come to pass. You can now write documents online in Word, churn data through PowerBI, and share information with colleagues via Office 365 Groups. The purchase of Yammer put a social twist on everything, and tools like Delve are now trying to guess what we want to do before we do it.

In short, Office 365 wanted to make work ever more collaborative, social and interactive.

Here's Your First Glimpse of Office 16 on Windows 10

It was one of the more dramatic U-turns that Microsoft had ever made: undoing the error that was Office Web Apps and providing well-provisioned, fully functional and free versions of the major Office suite applications, first on iPad and later on Android

In fact, Microsoft rolled out the new Office look and feel first on those foreign platforms before dealing with the domestic issue of making Office at home on Windows once again.

Microsoft took the hit for it, waiting until just last February to produce the touchscreen version of Office for tablets that the company had promised back in 2011 for Windows 8. Now that these preview apps are freely downloadable from the Windows Store, desktop PC users everywhere have been wondering how long they have to be stuck driving, if you will, an outdated vehicle.

There is still no final release date, but during the Build 2015 keynote in San Francisco yesterday, developers got their first glimpses of Office 16 (version No. 16 and also, quite likely, 2016) for the classic Win32 desktop platform.

Uncovering Your Content's Value in a Mobile World

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We've got more content at our fingertips than ever before. And the content that we access on our mobile devices is increasingly important for our job responsibilities.

While it's a step in the right direction that enterprises are trying to ensure employees can properly engage with the content they need to be productive, many are losing the fight in the “content is everywhere” paradigm.

Think about it: IDC estimates that the digital universe is doubling every two years and that by 2020 the data we create and replicate annually will reach 44 zettabytes (that's 44 trillion gigabytes). It's no wonder organizations are struggling to reap the full value -- or currency -- of the content that exists across the enterprise.

AvePoint Lets You Share With SharePoint

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AvePoint just released a new service pack that lets you share and sync files in and out of SharePoint, through the company firewall. More accurately, AvePoint has upgraded its Perimeter Service Pack 4 that allows file syncing and sharing in both directions.

Daniel Wilkens, product manager at AvePoint, called it a substantial upgrade that extends Perimeter's functionality from one-way sharing of information to two-way collaboration.

It allows people outside of the organization to use Office Web Apps "to securely edit content shared with them or upload new content to shared folders or libraries within the Perimeter Portal," he said.

Simple Lessons on E-Signatures [Infographic]

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In the past few months, we've heard a lot of speculation why e-signature software has been so slow to gain traction — from legal and security issues to worker resistance and misunderstandings about how to use them.

But Sam Thorpe, director of product at San Francisco-based Nitro, a document productivity company, blames it on simple lack of education.

"A lot of people are unaware of the benefits or potential return on investment (ROI) of e-signatures,“ he said.

Is Microsoft Office Fundamentally Changing? #Build2015

This morning at Microsoft’s annual Build developers conference in San Francisco, CEO Satya Nadella announced what he calls a “fundamental change” to the forthcoming Microsoft Office 16. That includes add-ins for Excel and Outlook that developers can craft to run on any platform — including online, in Windows and on the iPad.

An early demonstration of the company’s forthcoming Office add-ins enable an Uber customer to book a ride through what used to be known as an appointment screen.

Is Microsoft Still Relevant?

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If Microsoft has the tenacity to hold the technology press in suspense for more than a week, with back-to-back conferences (Build this week in San Francisco, Ignite next week in Chicago) — and overflow sessions extending well into Sunday — then you’d think the company should have something very important to say for itself.

“We’re sorry for Windows 8” would be nice enough, but that would take no more than three seconds.

At the time Microsoft adopted its new “four-square” logo in 2012, executives said each color represented one of the company’s “pillars.” Exactly which color stood for what pillar depended upon who you asked, and maybe whether they were forced to hold conference sessions on a Sunday.

Dropbox Wants You to Be More Productive

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When it comes to sharing content in the cloud, Dropbox is the default for many of us.

With 300 million individuals using Dropbox in their personal lives and more than 100,000 businesses having Dropbox for Business accounts, Dropbox is to “file sync and share” what Microsoft Word is to “document”.

Consider that when you enter the term “like Dropbox” into Google you get 405,000 results. Not just that, but last November we learned that there were more than 35 billion Microsoft Office documents stored in the cloud service.

But owning the lion’s share of the marketplace now doesn’t give CEO Drew Houston reason for rest. There are nearly 100 Enterprise File Sync and Share (EFSS) vendors chomping at Dropbox’s heels, after all, each claiming to offer better compliance, security, governance … you name it.

Xerox Offers 10 New Ways to Manage Documents

Xerox likes to do things in a big way. At least that's the message it sent today by launching ten apps to automate document related processes, and, in the process, push many of them into the mobile world.

Mike Feldman, president of large enterprise operations for Xerox Services, told us the releases are a continuation of the company's objective to automate and simplify the document management cycle.

It's a Sync and Share World

Show me a company that doesn’t provide a way for its knowledge workers to share and collaborate on documents via their mobile devices and in the cloud, and I’ll show you a company that has a big problem.

And the problem is bigger than a bunch of bright employees who are supposed to be doing their jobs with their hands tied behind their backs and an anchor attached to their feet. Why? Because they are lobbing documents into the heavens anyway.

That’s bad for your company and bad for your job, Mr. CIO.

But with as much marketing material as we see about Enterprise File Sync and Share (EFSS) solutions that have been built to address the aforementioned issue, the reality is that fewer than ten percent of companies have them in place. And while some managers might argue that they lack the security and other features that their current way of doing business provides, it’s an argument that loses more and more validity each and every day.

EFSS vendors are constantly making big moves to let IT managers sleep at night and to keep end users happy.

Here are some examples that think are worth spotlighting this week.

Is File Sync & Share ECM's Farm Team?

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The growth of cloud file sync and share (FSS) solutions is one of the success stories of the cloud industry. As consumer adoption of these tools races ahead, many businesses are wondering whether enterprise versions of these tools can deliver a cheap and easy alternative to enterprise content management (ECM) solutions.

Windows 10's New Mail: Is It Outlook or Isn't It?

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It claims to be an app called “Mail for Windows 10.” Microsoft promises it to be the touch-sensitive, yet feature-packed, mail functionality that it failed to provide in Windows 8.

Yet when the new Mail app pops on-screen for the first time, it shows a familiar looking portfolio logo with an “O” on it. Its default email account, even if it’s hosted on a non-Microsoft server, is called “Outlook.” And its background picture, when the preview pane is empty, is an Outlook icon over a clear, blue sky.

Just what is it that we’re looking at: a part of the free upgrade that Microsoft promises Windows 10 will be? Or a peek into a more full-featured package that users may yet be prompted to purchase?

Is Box Planning a New Trick?

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There’s something Aaron Levie can do even better than pulling a rabbit out of a hat — charm VC’s into investing in his ideas.

As the co-founder and CEO of money-losing Enterprise File Sync and Share service Box, Levie, an amateur magician, had to make a big move to assure doubting Wall Street investors that he was on to something big.

Yesterday he began to do exactly that at his company’s developers’ conference in San Francisco. He tried to convince the 1500 plus coders gathered there that Box could provide the platform and the tools they need to become the big enterprise application builders of the future. Sort of like the next Aaron Levies.

His pitch went way beyond bringing tech luminaries like Salesforce’s Marc Benioff and Google’s Eric Schmidt onto the stage. He also pulled out a bag of cash. Not his own money, mind you, but that of Silicon Valley venture capital firms, Bessemer Venture Partners and Emergence Capital. They have each committed to invest as much as $20 million into startups that build applications on Box’s platform.

But it will take more than the lure of cash and a pep rally to get developers going. They’ll also need great tools so they can build on Box’s platform.

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