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Document Management Software News, Reviews

You Can't Create Digital Businesses Without E-Signatures

Two converging trends — the growth of the mobile workforce and digital business processes — are giving a big boost to the e-signature market.

That's the word from Michael Laurie, co-founder and VP of product strategy at Silanis, an electronic signature provider.

"Acceptance for e-signatures has been growing over the past years in terms of end user adoption," he said, noting that customer experience is a priority. If users don't like an e-signature solution, they won't use it, he said.

OpenText Takes Its Digital First Message to Paris #OTInnovate

OpenText has been beating the Digital First drum pretty loudly in North America. And this week it finally brought the message to France.

It didn't have any particular reason to beat the drum it in Paris, apart from it being a mighty fine city. It was just the latest stop on its Innovation Tour.

We Need Fewer Information Managers and More Business People

I recently gave a keynote presentation at a records management conference in Salt Lake City on how records managers need to evolve to meet the demands of the changing landscape of corporate information management.

The talk covered a wide range of subjects: from techniques for getting buy in, to the differences between records management and information management, to information management's centrality to front office operations, and how “justifying your existence” is critical for information managers.

But the key theme was to stop being information managers and start being business people.

Lexmark Steps Up Its Play to Organize Your Office With Kofax Buy

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Lexmark wants to get deeper into the lucrative enterprise content management (ECM) space so, last night, it announced a merger with Kofax.

Under the terms of the merger agreement, Lexmark will acquire all of the outstanding shares of Kofax for $11 a share in cash for a total enterprise value of approximately $1 billion, net of cash acquired.

Once the deal is complete, Lexmark’s enterprise content and process management business will be worth approximately $700 million and a formidable force in the growing $10 billion content and process management software market.

Kofax, which provides content, analytics, mobile and process management systems, also automates things like mailrooms and invoices. It serves the financial, healthcare, government and insurance industries.

Microsoft to Host Next-Generation BizTalk Server on Azure

Microsoft is deploying a new, Azure-based platform for applications designed to handle business transactions on mobile devices – apps that can be both designed and deployed in the cloud, by non-professional developers.  Azure App Service will be a web apps platform for the business process management (BPM) market.

As the business world moves away from the monolithic client/server model to a cloud infrastructure based on microservices, the transactional system upon which the world’s financial structure is based, must move with it.

The brains of the world are relocating.  Now it’s time to move its cardiovascular system.

Walking the Walk - Really - at #AIIM15

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Before his life as a technology marketer, Tim Osman was a high school athletics coach. He looks the part, from his shaved head down to the temporary cast he wore because of a torn calf muscle acquired in a basketball game.

Osman’s roundtable session at the AIIM Conference 2015 in San Diego this week stuck out from the agenda.

Who would show up to session at a technology conference that promised a dose of exercise? Even in San Diego — with its picture perfect weather — it didn’t seem like a popular choice.

But a robust group took on Osman’s challenge to lace up their sneakers, play hooky from the conference and take a sanctioned stroll along San Diego Bay to think creatively about addressing challenges in information management by first addressing a personal transformation.

You Want Top Customer Experiences? Get An E-Signature App

Digital processes, the argument goes, are the key to efficient organizations.

If that's the case, entire business processes need to be digitized — from ingestion to archiving. With the rise of cloud, mobile and digital technologies, this shouldn’t pose a problem. However, according to Russ Gould, senior director of Product Marketing at Kofax, organizations are lagging when it comes to e-signatures.

People Prevail Over Processes at #AIIM15

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Event planners in San Diego tell conference organizers to schedule their most important speakers on the first day of their event. On the following days too many attendees will be lured outside by the weather and the nearby tourist attractions.

Whether it was the pressing problems of the industry, the appeal of the speakers or the opportunities for face-to-face collaboration, the AIIM Conference 2015 proved the exception that broke the rule this week.

Despite its bay front location and 75-degree weather in March, conference attendees filled keynote seats, filled roundtable rooms and spent time with vendors and colleagues from the pre-conference sessions Tuesday through today.

In an era of multiple ways to connect via technology, meeting face to face still carries value. Despite the growing array of tools available to solve the everyday problems faced by their companies and organizations, information managers agreed the real solutions rest within an understanding of the people called upon to manage the processes they devise. 

 

Will Office 365 Destroy Consulting?

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If you had asked me back in 2010 if my banking or insurance clients would ever move their content to the cloud, I would have laughed. But over the past couple of years these same organizations have shifted their perspective. The idea of hosting email in Exchange online and providing users with an option of Office 365 capabilities (OneDrive, SharePoint, etc) intrigues many. 

Which raises the question: How will the shift towards SaaS technology impact modern consultancies like System Integrators (SI) and Managed Services Providers (MSP)?

Build Your Own Dropbox-Like File Server with ownCloud 8

Mention the phenomenon called Shadow IT — and someone will likely mention Dropbox. 

Shadow IT happens when departments or individual employees use technologies that aren’t sanctioned by IT — something that has been increasingly easy to do since cloud-based services arrived. And Dropbox is often the service of choice.

Employees, left to their own devices, provision Dropbox file sharing folders, often violating company policy.

Why don’t employers stop this wild and flagrant behavior?  The simple answer:  Dropbox just works better than many enterprise solutions.

Dropbox Sweetens Its Business Products

Dropbox wants to be the place where you store, sync and share files at work, and, for the most part, it already is.

Only 9 percent of employers have official enterprise file sync and share (EFSS) solutions in place, so it doesn’t take an Einstein to discern that workers are going rogue.

Chances are good that they’re doing so using the most popular file sync and share solution in the world, Dropbox. In a recent conversation, Ilya Fushman, head of Product, Business and Mobile at Dropbox, told us that Dropbox is home to more than 35 billion office documents.

This is a good thing for Dropbox. But it would be even better and bosses would be happier if all this file sharing was done in the open — with employer consent and the knowledge that everyone was adhering to company policies.

That’s what Dropbox for Business is for, and why Fushman’s team is working at a rapid pace to meet the needs of business customers — and why Dropbox introduced two new products today.

Acrobat Wants You to Do Magic on Adobe's New Document Cloud

In this, the digital age, we’re still using paper, and a whole lot of it. About 80 percent of document-based processes are at least partly dependent on paper, according to research by the IDC.

“People are still being forced to print, scan, fax and/or mail documents at some point in the process,” said Mark Grilli, vice president of product marketing at Adobe.

It slows the pace of business to a snail’s crawl because we’re living in an increasingly mobile world. People aren’t tethered to their desks waiting to fill out forms and sign things, let alone fax them back or put them in an envelope in need of postage. And when it comes to circulating documents, forget about it.

What Does Box's Lousy Showing Mean to the Enterprise?

Box CEO Aaron Levie better have had an extra cup of coffee before he arrived at his company’s Silicon Valley offices this morning. Chances are he was staring at the NASDAQ ticker all morning -- his company’s shares are down a whopping 15.64 percent (as of 3:03 EDT).

You Want More Windows 10 Releases? You'll Get 'Em

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Microsoft has been promising more builds — faster — ever since it announced the launch of the Windows 10 Technical Preview in October.

It released universal apps in February. But then ... well, nothing.

Over the past few weeks Twitter has been alive with the sound of complaints about Microsoft dragging its corporate feet.

It got so bad that Gabriel Aul, general manager for the data and fundamentals team for Microsoft's Operating System Group, felt compelled to write a blog post.

Discussion Point: Will File Sharing Replace Your ECM Solution?

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Enterprise File Sync and Share (EFSS) is a disruptive technology that burst into the information management space a few years ago.

Workers worldwide were quick converts because they were tired of the big, difficult-to-use proprietary enterprise content management systems (ECM).

As more workers started using EFSS, more and more analysts and vendors began to discuss the possible demise of ECM.

But is that really possible? Compared to ECM systems, EFSS has relatively little functionality.

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