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Document Management Software News, Reviews

Salesforce Connects to SharePoint with Universal File Sharing

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After more than a year in development — and the inking of a strategic partnership between two companies that never had a lot of nice things to say to each other before last May — Salesforce.com announced the release of Salesforce Files Connect.

The new centralized, universal file-sharing solution offers access to SharePoint Online and SharePoint 2010 and 2013. It will add access to OneDrive for Business in February before moving on to connect with other services.

Get Your Hands Dirty with Microsoft's New Office App

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Microsoft Office is about as sexy as _____. You fill in the blank. And you’ll probably have to strain your brain to think of something that’s dull enough. “Cardboard” comes to mind.

If there’s any good news around that, it’s that Microsoft gets it, and they seem to be thinking rather carefully about what to do about it.

Making big changes to Word or Excel could be disruptive, and in a bad way, because if we were asked to work with something radically different, we’d be likely to check-out non-Microsoft options too.

But what about PowerPoint? Do our presentations provide the same exceptional, modern experiences as tools like Prezi do? Are they as easy and enjoyable to use? Can we create and consume them equally as effectively on PC’s, tablets, phones?

The Importance of DocOps in the New Era of Business

Fail quick, fail often, recover quickly.”

This truism of DevOps has redefined the way that companies launch products. By destroying the invisible wall between developers -- the left brain of the business -- and operations, the logical troubleshooters, DevOps has created the ultimate digital product assembly line.

Now other departments are looking to this collaborative, just-in-time, iterative process as a framework for success.

Huddle Gets $51M to Prove Its Value is Collaboration, Not Files

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Huddle founders Andy McLoughlin and Alastair Mitchell have something that Box CEO Aaron Levie badly wants. And it’s not the $51 million in new funding they announced yesterday, a car with a steering wheel on the right side or even a British accent.

It’s having his company recognized as an Enterprise Content Collaboration platform provider or, in other words, a Software-as-a-Service (SaaS) solution that goes beyond file sharing and not only gets the right information to the right people but also gives them the tools they need to achieve their goals, all in one place.

Levie didn’t tell us this, of course.  But Box, in its S-1, which was updated this week, calls itself an “a cloud-based, mobile-optimized Enterprise Content Collaboration platform that enables organizations of all sizes to easily and securely manage their content and collaborate internally and externally”. Ask the modern worker what Box is, and if they’re familiar with it, they’ll tell you it’s the Dropbox for business, which may be a whole other problem.

Dropbox + Office = Sticky

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Hey CIO -- you know your employees are using Dropbox at work. And, yes, they know you don’t want them to, and that there are other tools available and all of that … but here’s the deal: they just want Dropbox. Anything else is like getting hot fudge covered chix stix when you want chicken fingers …interesting, maybe, but every day, no thanks.

Microsoft Soups Up Office Online with Contextual Search

2014-11-December-Tall-Bicycle.jpgNo one likes dumb anything, least of all technology companies. In a move to smarten-up Hangouts, Google added "smart" suggestions yesterday. Microsoft is on the case as well, making its Office Online app a lot smarter with the addition of contextualized Bing search into documents.

If that sounds complicated, it’s not. The new feature, called Insights for Office, lets users search for information from an inline search box inside a document. The answers include information scraped from Bing Snapshot, Bing Image Search and Wikipedia, among others.

Box Has a Problem and a New Trust Initiative

2014-09-December-Polka-Dot-Socks.jpgFirst off, let’s get one thing straight: Box is not in the Enterprise File Sync and Share (EFSS) business.

“We certainly do that,” says Box executive Whitney Bouck, every time I ask her if Box is an EFSS provider. “But that’s not where the value is,” she always adds “that’s table stakes.”

So what does Box do? According to its SEC S-1 registration it is “a cloud-based, mobile-optimized Enterprise Content Collaboration platform that enables organizations of all sizes to easily and securely manage their content and collaborate internally and externally.”

How’s that for an elevator pitch?

Not too good. But, to be fair, it probably wasn’t crafted to be one.
 

3 Takes on the Future of Document Management

When you're choosing document management software (DMS) you have to look to the future. Whichever platform you select will impact the way you do business for the next five to 10 years at least -- so don't  be shortsighted when making your decision.

Enterprise content resides on all web environments and so integrations between DMSs and Web CMSs are becoming crucial. So the importance of “future-proofing” document management was top of mind for me when I attended Amplexor’s Future of Document Management event in Belgium last week. Amplexor designs, builds and runs DMS projects for enterprises. With over a decade of experience in the Enterprise Content Management field, it knows who the visionaries in the field are. On Nov. 20 it got them all in one room.

Spanning Expands Cloud Data Protection to Office 365

2014-05-December-Copies.jpg"What if?" This question plagues companies who have made the move to the cloud. In spite of reassurances of data security and efforts by providers to back data up, the worst case scenario is never far from mind. Spanning, just over a month after its acquisition by EMC, is offering Office 365 users a solution to help manage that "what if" scenario.

The new cloud-to-cloud backup solution is designed from the ground up to work with desktops, tablets and mobile devices and offers access to all enterprise data wherever employees are working and through their preferred device.

Here's a Way to Pull Your Project Data Together in Office 365

Although Microsoft has been developing Office 365 at a ferocious rate recently, it still remains a suite of individual applications designed to accomplish specific tasks. To enhance user navigation, harmon.ie has developed a single screen view of those applications and what’s happening in them.

This week, it took that a step further with the launch of its new Project Management Solution, an extension of its harmon.ie email that enables users to pull together all the information that is passing through Office 365, OneDrive, Lync and Yammer on a given project for easy access on either mobile or desktop.

An ECM Space Oddity: Still Chaotic After 6 Years, 2001 Stories

2014-02-December-Odyssey.jpgSometimes — and in some areas of IT — you feel like you’re going around in circles. Enterprise content management (ECM) is a case in point.

Six years and 2001 posts ago, when I started covering ECM for CMSWire, the single biggest issue was the struggle to keep content chaos at bay.

Fast forward to last week and the problem remains. Social media, customer experience management, digital marketing and big data management have emerged as driving forces across the content industry, but the cruel reality remains.

Effective content management still eludes many, many enterprises.

FBI Warns Businesses to Brace for Foreign Hacker Attacks

The threat of International electronic terrorism appears to be rising, following two separate reports of hacker attacks on US business and government interests.

The FBI issued a warning about a highly destructive malware attack that may be coordinated by a foreign country and could be continuing over the next few weeks, according to a Reuters report. The warning comes in the wake of last week's devastating hacker attack on the Sony Pictures Corp. that kept many of its systems, including corporate email, down for as much as a week.  

In a separate report security firm Cylance noted that it has identified a hacker group out of a Iran — Operation Cleaver.

Look Who Just Became the Dropbox for Business

Every Enterprise File Sync and Share vendor that is trying to be Dropbox for Business can now take a seat because the actual Dropbox for Business has you beat.

With more than 300 million individual users, Dropbox has become pervasive in our lives, and we’re no more likely to refrain from using it on the job than we are to leave our mobile devices at home when we go to work.

We’d like to do this with our employer’s blessing, of course, and come tomorrow we’ll be one step closer to being able to do so. That’s because Dropbox is opening its API to developers to create enterprise applications and apps on top of the Dropbox for Business platform.

451 Research's Scoop on Enterprise File Sync and Share

Surprise.

That’s what you’ll find in 451 Research’s latest survey on the Enterprise File Sync and Share (EFSS) market.

“The research presented in this and subsequent reports will be divisive -- welcomed and indeed lauded by some, but very uncomfortable reading for others,” writes analyst Alan Pelz-Sharpe, author of the study. 

Chaos Reigns at Content Management Vendors

2014-24-November-Chaos.jpgThis year has seen a lot of change at the executive levels of multiple Content Management vendors. This has spawned a long list of articles of people speculating what must be going on at the various companies. All the speculation I’ve been able to validate has been wrong. What is really happening is quite simple.

People are starting to panic.

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