Information Management News & Articles

As we all drown in today's unparalleled access to mostly disorganized information, the holy grail for many has become to perfect search. O'Reilly Media (news, site) has released a new book to help those following this path.

The release date for Office 2010 and SharePoint 2010 is out and about, but not everyone is happy with some of the details. Meanwhile, Microsoft CEO Steve Ballmer says the company has ambitions with this release for a fully functioning Office in the cloud.

Last week we talked about 5 of 10 important issues facing risk and compliance managers in 2010. You can read part one here. This week we continue that discussion with the final 5 issues focusing on risk management investment, integration, reporting and more.

SharePoint 2007 Search (news, site) is not often talked about in the realms of "enterprise search". But used appropriately, it can bring order to document chaos -- as I found when my company implemented SharePoint as our enterprise search solution. Of course a search engine alone will not deliver a state of information management nirvana. But implemented wisely SharePoint can make your enterprise information a saner thing to manage. Here are some tips from the field.

IBM's Vice President, Security Counsel, and Chief Privacy Officer Harriet Pearson told CMSWire during last week’s IBM Pulse 2010 event that compliance consultants really should know how to apply regulations and mandates to working IT processes, such as document and record management. Leaving the interpretation of regulations to the IT department is just begging for disaster.

IBM (news, site) has just announced the close of two acquisition deals made in January and February with National Interest Security Company (NISC) and Initiate respectively that will expand its business analytics abilities in the public sector arena and healthcare.

When HP (news, site) bought Tower in 2008 the reason they gave for doing so was to extend their reach in the information management market. The recent upgrade of the TRIM document management software to TRIM 7 fulfills that ambition by offering an integrated, full suite of solutions for eDiscovery, compliance, records management and archiving.

Extending its information management and enterprise content management capabilities once again, IBM (news, site)  has just announced the acquisition of Initiate Systems, a provider of data integrity software for information sharing among healthcare and government organizations.

More releases from Autonomy (news, site)  this time an appliance that will facilitate eDiscovery with early case assessment and legal hold and a new solution specifically for the law profession that will automatically tell users when there is a conflict of interest in cases.

The problem of unstructured information floating around enterprises has reached such epidemic proportions that AIIM (news, site) has decided to take to the road at six locations over the coming months to persuade companies to develop a holistic information strategy.

The six seminars will take the guise of AIIM's “8 things about . . .” framework and will specifically look at eight factors to consider when creating an information strategy for enterprises.

A new year for governance, risk management and compliance brings a little something for everyone. Healthcare industries get a new tool, acquisitions and collaboration bring continued success, and cloud computing impacts data storage in the UK.

With 2010 a mere two weeks away, Laserfiche (news, site) is already setting the bar in records management by announcing that it has renewed its DoD 5015.2 V3 certification, and added certification for physical records management.

The physical records certification comes with the integration with Infolinx a provider of both custom and commercial-off-the-shelf records and information management system software, and a Professional Developer Program partner of Laserfiche.

On its own, Laserfiche Records Management Edition (RME) is a version of Laserfiche's enterprise content management system is that enables users track the life cycle of records in Laserfiche repositories and ensures compliance with the regulatory criteria for DoD 5015.2 V3 certification.

DoD 5015.2 V3 certification also means that Laserfiche has developed an information management system that complies with Sarbanes-Oxley, HIPAA, USA PATRIOT Act, SEC and FINRA, amongst others.

For its part, Infolinx brings to the table barcode and Radio Frequency Identification (RFID) technology which enables physical file and electronic record tracking as well as retention schedule management, color-coded label printing and document imaging into RME.

By extending RME to include physical records management, Laserfiche now has more certified components than any other vendor, Tom Wayman Product Strategy VP says, although there will undoubtedly some vendors who disagree.

With a large base of federal, state and local government organizations in its client portfolio, the commercial value of achieving DoD 5015.2 V3 cannot be overestimated and with mounting compliance and transparency pressures across the industry it is only a matter of time before vendors in the records management space are going to have to go the same route.

After having attended this year’s Taxonomy Bootcamp, I’ve come away with 2 conclusions about my fellow taxonomy professionals: First, professionally, we are in a great position, and secondly, we need to make some changes to take advantage of it.

StoredIQ has released the fifth generation of its Intelligent Information Management platform. The vendor hopes the updated version will enhance and simplify eDiscovery, records management, information governance and storage management processes.

Thanks to some innovative functionality, new scalable architecture and new user interface, customers should be able to improve workflows between legal and IT. That’s the idea anyway.

The J. Boye Aarhus Conference is just around the corner. If you are headed there to soak up some new knowledge, by the looks of things you won't be disappointed.

Although originally a conference dedicated to content management topics, the gathering has evolved to include web strategy, user experience, online communications, information governance and more.

Experts in the Field

The list of speakers is lead by the opening keynote Design for Behavior Change: Why Facebook & Twitter Are Winning by BJ Fogg. Fogg is a researcher from Standford University where he has done cutting-edge research on the persuasive powers of software. He is listed as one of CNN Money.com's 10 new Gurus Your Should Know. Snazzy, eh?

Fogg's keynote focuses on how technology such as mobile and social media is influencing human behavior. Fogg will explain how three elements --  motivation, ability and triggers -- combine to influence human behavior and how social media sites like Twitter and Facebook leverage these elements.

The J.Boye Conference in Aarhus is gathering of practitioners. This means that many of the speakers come directly from the trenches and speak to you plainly about what they've learned. Some of the notable names include: Bob Boiko, author of Laughing at the CIO and The Content Management Bible, Shawn Shell, SharePoint Expert and Jane McConnell, Intranet and portal strategy specialist.

Sessions and Tutorials

If the speakers aren't enough to entice, the tutorials and sessions should be. Included in these are:

• Persuading People with Digital Media tutorial with BJ Fogg.
• Two SharePoint tutorials: A governance perspective with Martin White, and Managing a Successful SharePoint Project with Shawn Shell.
• And if you are going to learn more about Intranets, then you will want to attend Jane McConnell's tutorial, Intranet Governance: a powerful tool, where she will reveal for the first time the results of her company's 4th annual Global Intranet Strategies Survey.

Sessions run the gamut from Content Management Marketplace and Trends to Intranet governance, to social media, to a number of actual case studies and much more.

Taking place November 4th - 6th, the J Boye event is packed with best practices, lessons learned and advice from industry experts. If you haven't already registered, it's time to do so.