Mimi Dionne News & Analysis
| Tuesday Apr 21, 2015
In our ongoing quest to clean up our file shares (because we know some day Microsoft will pull the rug from them), today we're going to look at the opportunity that security identifiers (SID) offer.
Objects that belong to the custodianship of a security identification (SID) code can potentially impact the size of your unstructured content storage location in a significant and immediate way. These objects are an early opportunity within your project -- if you decide not to consult the existing team.
| Monday Mar 9, 2015
Destruction of significant, unique objects from a file share is rarely the first step in the destruction phase of the life cycle of the record. Usually the process of elimination from deduplication to significant, unique object deletion is multi-faceted.
Here is one way your company might approach a few of the decisions.
| Wednesday Jan 21, 2015
As you check off the tasks in the work breakdown structure of the file share clean-up project, certain persons within the organization will be quite vocal. One way to clarify the roles and their responsibilities is via the mechanism of a simple RACI chart. Remember: simple is elegant.
| Thursday Oct 30, 2014
File share projects don’t culminate in casual review of file extensions. The fun is just beginning. The next steps should include “easy deletes,” baseline statistical capture and thoughtful project management.
| Wednesday Sep 3, 2014
File shares will not exist forever. Microsoft will eventually stop supporting them. It is important that IT departments begin reviewing the objects from the “bottom up” (file to folder to sub directory to directory) yesterday. Information management professionals know best how to apply a set of internal (user-driven) and external (records retention schedule) criteria to determine what objects stay where they are, what objects move to other locations or custodians, and what objects are deleted.
CIO be wary: this is not a four month project.
| Wednesday Apr 2, 2014
Ever heard of BeyondRecognition? If not, the time to learn is now. The Chantilly, Va.-based "document textnology" software provider offers document managers an alternative to optical character recognition (OCR), while delivering results with accuracy and speed.
| Thursday Feb 27, 2014
The idea of cleaning up legacy SharePoint content is daunting. Organizations often place cleanup under the “Nice to Do” column as opposed to the “Must Do” column.
Why not leverage in-house resources? Legacy SharePoint cleanup is a perfect task for the Records Management (RM) department. Reviewing data and applying retention to it are two of our key responsibilities.
| Friday Dec 27, 2013
Some people think jazz improvisation is a free for all -- every musician doing his own thing. But the freedom to create is based on knowledge, discipline and structure -- which may account for Mimi Dionne's finding inspiration in Miles Davis's work to become an information professional. Mimi brings order to digital records chaos and writes about the process for all to learn with her.
| Wednesday Nov 20, 2013
The ARMA International Conference was fascinating this year. Traditionally, speakers are very supportive of attendees’ needs and the Expo Floor is occupied with vendors who ask, “Where are the decision makers?” This year, thanks to the industry’s consumption of information governance (IG), vendors solicited attendees for long, introductory sessions to their products and services. The records managers were re-identified as decision makers and they were in the house.
| Thursday Oct 3, 2013
Architecting SharePoint Records Center requires minimal effort. It can be built in less than four hours.
| Tuesday Sep 24, 2013
| Wednesday Sep 11, 2013
“Information is no longer a scarce commodity; we have more of it than we know what to do with. But relatively little of it is useful. We think we want information when we really want knowledge.” -- Nate Silver, "The Signal and the Noise: Why So Many Predictions Fail -- But Some Don’t."
| Wednesday Sep 4, 2013
Where does Records Management fit in in Office 365?
| Wednesday Aug 28, 2013
Will the adoption of “information governance” backfire on records and information managers?
| Thursday Aug 22, 2013